ABOUT THE JOB 

Anduril’s Talent Strategy, Experience & Enablement team is seeking a TA Onboarding Specialist to own the end-to-end onboarding experience for our Recruiters and Recruiting Coordinators. This is not a generic HR onboarding role — this person will design and execute an onboarding program purpose-built for TA professionals, ensuring every new recruiter and coordinator ramps faster, builds confidence in our tools and processes, and integrates into Anduril’s recruiting culture from day one. 

The right person for this role understands that onboarding a recruiter is fundamentally different from onboarding a software engineer or a finance hire. Recruiters need to learn our ATS, sourcing tools, and CRM. They need to understand our operating principles, interview methodology, and competency framework. They need to know the business lines they support, the hiring managers they’ll partner with, and the technical domains they’ll recruit for. And they need to build credibility with their stakeholders fast — because every week a recruiter is ramping is a week they’re not filling roles. 

You will be the primary point of contact for every new TA hire from offer acceptance through their first 90 days. You’ll partner closely with the Talent Enablement Program Manager on training content, the TA Systems team on tool access and proficiency, and recruiting leadership on business line immersion. If you thrive on building seamless experiences, obsess over the details that make someone feel set up for success, and want to directly impact how fast our recruiting engine scales, this role is for you. 

WHAT YOU’LL DO 

• TA-Specific Onboarding Ownership: Own the end-to-end onboarding experience for all new Recruiters and Recruiting Coordinators — from offer acceptance through 90-day check-in — ensuring a seamless, structured, and confidence-building ramp into their role.
• Recruiter Ramp Program Design: Design and maintain a TA-specific onboarding curriculum that covers ATS/CRM proficiency, sourcing tool training, interview methodology, operating principles and competency framework orientation, business line immersion, and hiring manager relationship-building.
• Role-Specific Onboarding Paths: Build and maintain structured 30/60/90 day onboarding plans for each TA role (Recruiter, Senior Recruiter, Recruiting Coordinator, Sourcer) with clear milestones, proficiency checkpoints, and success criteria.
• Pre-boarding & Day One Readiness: Coordinate pre-boarding logistics: system access, tool provisioning, team introductions, hiring manager connection, and first-week scheduling. Ensure no new hire shows up on day one without everything they need.
• TA Culture & Process Orientation: Conduct engaging TA-specific orientation sessions that go beyond generic company onboarding — instilling a deep understanding of Anduril’s recruiting culture, operating principles (Speed, Autonomy, Scale, Impact), the Behavioral Question Bank, and what “great” looks like in our hiring process.
• New Hire Liaison & Support: Serve as the primary point of contact for new TA hires, providing guidance, answering questions, and proactively identifying when someone is struggling or falling behind on ramp milestones.
• Cross-Functional Partnership: Partner with the Talent Enablement Program Manager to ensure onboarding content stays current and aligned with broader enablement programs. Collaborate with TA Systems on tool training and access. Work with recruiting leadership on business line immersion scheduling.
• Onboarding Materials & Knowledge Base: Develop, refine, and maintain onboarding playbooks, checklists, guides, and resource libraries specific to the TA function. Ensure materials reflect current processes, tools, and best practices.
• Metrics & Continuous Improvement: Track onboarding completion rates, ramp time to first hire, new hire satisfaction scores, and hiring manager confidence in new recruiter readiness. Use data to identify gaps and continuously improve the onboarding experience.
• Feedback Loops & Iteration: Proactively identify friction points in the TA onboarding experience and drive improvements. Gather feedback from new hires, their managers, and their stakeholders to inform iteration. 

WORKS WITH

• Talent Enablement Program Manager (content alignment, training curriculum)
• TA Systems Senior Manager (tool access, ATS/CRM training)
• Recruiting Leadership & Functional Managers (business line immersion, hiring manager intros)
• People Operations (HR onboarding integration, compliance, benefits enrollment)
• New Recruiters & Recruiting Coordinators (primary audience) 

REQUIRED QUALIFICATIONS

• 3+ years of experience in onboarding, people operations, program management, or talent acquisition enablement.
• Direct experience onboarding recruiting or talent acquisition professionals, or strong enough TA domain knowledge to design a credible ramp program for recruiters and coordinators.
• Strong knowledge of onboarding processes, procedures, and best practices — with a bias toward structured, milestone-driven programs over ad-hoc orientation.
• Excellent organizational and project management skills, with the ability to manage multiple new hire cohorts simultaneously without dropping details.
• Exceptional communication and interpersonal abilities, with a customer-service mindset — new hires should feel supported, not processed.
• Strong attention to detail, ensuring accurate and thorough completion of all onboarding tasks, system access, and documentation.
• Proficiency with HRIS, applicant tracking systems (ATS), and recruiting tools — you’ll be teaching new hires to use these, so you need to know them yourself.
• Analytical mindset: ability to track onboarding metrics (ramp time, completion rates, satisfaction scores) and use data to drive improvement.
• Experience working in a fast-paced, high-growth environment where the onboarding program needs to scale with hiring volume.
• Must be a U.S. Person due to required access to U.S. export controlled information or facilities

PREFERRED QUALIFICATIONS 

• Prior experience in a recruiting or talent acquisition role — you’ve lived the ramp yourself and know what new recruiters actually need vs. what onboarding programs typically provide.
• Experience in the defense, aerospace, or a related high-tech industry where cleared talent, mission context, and technical domain knowledge are factors in recruiter ramp.
• Experience designing 30/60/90 day onboarding plans with structured milestones and proficiency checkpoints.
• Background in creating onboarding content: playbooks, quick-reference guides, video walkthroughs, or e-learning modules.
• Ability to work autonomously with discretion and minimal supervision — comfortable owning the full onboarding experience without waiting for direction.
• Prior event coordination experience (orientation sessions, team immersion days, cohort kickoffs). 

Intro to Position

Love NPR and want to support its vision and mission?  Are you a multi-tasker with superb organizational skills, the ability to see around corners, eagerness to help others, and the energy to pull it off?  

Executive Assistants at NPR are highly functioning valuable team members responsible for providing executive-level administrative support to various senior level staff members. They work both independently and as a team to efficiently support executive level staff and all with whom they interact. They play a critical role in ensuring NPR operates efficiently and they provide the highest level of service to internal and external customers by approaching all tasks with the client in mind and by being respectful, knowledgeable, proactive, efficient, and professional -- whether in person, via phone or e-mail.  They provide detailed scheduling and travel assistance, often on deadline and in pressure situations.  They serve as the face of their respective departments with internal and external customers and visitors. 

NPR’s Member Partnership team is responsible for supporting the overall business and strategic relationship with NPR’s network of more than 240 local public media Member organizations, and dozens of other affiliated entities.. The team also works with all divisions at NPR to develop and communicate best practices, solutions and strategies for growing audience service and support for the Member network. 

Application Instructions

• Application Deadline: Thursday, May 21st at 5pm ET.
• Materials to Submit: Please submit a resume/cv & a one page cover letter. In your cover letter, please share why you are applying for this position, what makes you uniquely qualified for the role and what specific experience you have had drafting professional correspondence to internal and external business partners.

Responsibilities

• Serves as Executive Assistant for executive level staff members, including the SVP, Member Partnership.
• Provides a range of complex administrative support services in a proactive, detail-oriented and forward-thinking manner in a fast-paced, deadline-driven environment.
• Assists executive-level staff in the preparation of materials for executive leadership meetings, NPR Board of Directors meetings, NPR Member station visits, industry conferences and meetings, Network Working Groups, and other special groups as required.
• Rigorously maintains complex and dynamic daily schedules while balancing executive’s multiple priorities. Maintains vacation and leave schedule for executives’ direct reports and senior managers.
• Makes travel arrangements and manages executives’ broad travel needs; assists in the processing of expense reports and petty cash.
• Orchestrates logistics for internal and external events, meetings, conferences and presentations, including help in coordinating the agenda for and potentially moderating weekly department meetings.
• Answers and screens calls for executive level staff as needed. Manages incoming and outgoing mail.
• Maintains files and notebooks for executive-level staff, including taking meeting minutes and notes for primary executives as requested.
• Serves as the go-to person for all department needs, including catering requests, travel assistance, schedule maintenance, and office/workspace supplies needs.
• Manages special projects as assigned related to meeting preparation, project management, and new initiatives that affect NPR’s Member station network.
• Contributes to managing Salesforce documentation for department heads.
• Supports the planning and coordination of CEO participation in Member station events and visits.
• Has senior-level interactions of a complex, sensitive and highly confidential nature inside and outside the company. Serves as the internal and external point of contact representing various Member Partnership staffers.
• Assists department head in coordinating team culture initiatives through training sessions, meetings, staff care packages, and other activities.
• Performs department/division coordination duties that are often highly confidential. 
• Provides administrative assistance to other managers and staff as needed.

The above duties and responsibilities are not an exhaustive list of required responsibilities, duties and skills. Other duties may be assigned, and this job description can be modified at any time.

Minimum Qualifications

• 0-3 years of professional experience as a high-performing administrative assistant, or similar position.
• Computer literacy with highly advanced knowledge of Microsoft Office especially Outlook, Word, Excel and PowerPoint.
• Strong attention to detail and proofreading ability.
• The ability to juggle and prioritize simultaneous assignments in a fast-paced, deadline-driven environment.  Must approach work with a sense of urgency, and possess flexibility &  proactivity.
• Proven ability to anticipate needs and problem solve with minimal direction. Demonstrated ability to take initiative.
• Commitment to principles and best practices of diversity, equity, inclusion and representation.
• Demonstrated ability to build and maintain respectful and productive professional relationships.
• Outstanding communication, interpersonal skills, confidentiality, sensitivity, and professionalism.
• Proactive, detail-oriented approach to work that anticipates the needs of the department and takes steps to address those needs.
• Professional appearance and demeanor with a keen understanding of the meaning of customer service. 

Required Skills/Competencies

• Proactive: Anticipates the Executive’s needs and takes initiative to address them.
• Communication: Communicates clearly, effectively, and professionally with all levels of the organization and a wide range of external stakeholders.
• Attention to detail: Ensures accuracy in all aspects of office operations, including scheduling, calendar management, and documentation.
• Curiosity: Knowledge of the public radio system, membership organizations, and/or federated systems, and/or a curiosity to learn.

Education Requirement

• Bachelor's degree or equivalent in work experience

Work Location

• Hybrid Permitted: This is a hybrid permitted role. The employee will be required to be in the office at the Washington, D.C. location at least 3 days a week. The employee must also reside in the Washington, D.C. / Maryland / Virginia Metro area.

Job Type

• This is a full-time, non-exempt position.

Compensation

Hourly Rate: The U.S.-based anticipated salary range for this opportunity is $34.35-$35.35 per hour,  plus benefits. The range displayed reflects the minimum and maximum salaries NPR expects to provide for new hires for the position across all US locations.

Benefits: NPR offers access to comprehensive benefits for employees and dependents. Regular, full-time employees scheduled to work 30 hours or more per week are eligible to enroll in NPR’s benefits options. Benefits include access to health and wellness, paid time off, and financial well-being. Plan options include medical, dental, vision, life/ accidental death and dismemberment, long-term disability, short-term disability, and voluntary retirement savings to all eligible NPR employees. 

Does this sound like you? If so, we want to hear from you.

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• GMMB has a hybrid work schedule with at least three days in office presence.
• This position is based in Washington, DC. 
• Salary range - $60,000 - $70,000 

You are an Account Executive with a background and/or interest in global health and development who knows how to...

• Provide service support by attending internal and client meetings and Teams calls, meeting deadlines, troubleshooting problems, drafting and updating status reports, and responding to staff, client requests and questions in a timely manner.
• Write, edit and proofread written materials and creative collateral including but not limited to press materials, strategy memorandums, blog posts, web pages/sites, videos, advertising elements and/or general client and agency correspondence.
• Collaborate with an integrated communications team to understand client goals and develop relevant and effective advertising and communication strategies.
• Track, analyze and report on account-related news, coverage, research and online conversation.
• Execute media relations efforts including media list development and pitching, and develop strong ongoing relationships with journalists, reporters and bloggers.
• Assist in coordinating media, client and agency events, including identifying and securing venues; working with creative team to develop marketing and collateral materials such as signage, handouts, and other branded materials; coordinating with internal departments on additional logistics such as media placement, event production and webcasting.
• Analyze campaign metrics and implement public engagement and social media tools.
• Contribute to and implement media strategies as directed by senior staff.
• Facilitate account billing.

You have…

• A Bachelor’s degree from a four-year college or university.
• 1 - 2 years of experience managing projects and/or clients in communications, public relations, journalism, public policy, advertising or a related field.
• Proven success in a dynamic, fast-paced environment; flexibility to work evenings and weekends - because we're a client services firm and sometimes that's when our clients need us.
• Excellent attention to detail and ability to manage multiple projects at once.
• Outstanding oral and written communication skills.
• An interest in global health and development issues, gender equality, social justice, food/nutrition systems, and/or international health.

ABOUT THE JOB

Air Defense is a high-octane, rapidly scaling business line that develops, integrates, and fields an expanding mix of mature and novel capabilities to detect and defeat UAS threats. As our business line continues to scale, our newest emerging initiatives require focused direction and ownership to rapidly mature in support of Air Defense’s operational, technical, and financial objectives.

In this role, you will:

Orchestrate the Deployment of Anduril Products.
Lead the planning and deployment of Anduril’s flagship hardware and software products in support of customer missions. Through collaboration with our engineering, logistics, and technical operations teams, Mission Operators are in charge of deploying our products to the field, training end users, and ensuring the high performance of our products. We are obsessed about engagement and keeping our finger on the pulse of how customers interact with our products. This helps us improve the user experience and evolve their operational tactics and techniques. And if something isn’t quite right, we work with product teams to quickly address the issue on behalf of our customer.

Drive Internal and External Relationship Management
Build trust with customers, industry partners, users, and Anduril teammates through effective communication, positive attitude, and follow-through. With careful listening and observation, you internalize your counterpart’s priorities and requirements. With empathy and responsiveness, you quickly build rapport, trust, and confidence in our capability. You develop relationships across the organization and communicate honestly and directly. You are committed to giving and receiving feedback well. Your partners always know what you expect from them, and know exactly what to expect from you.

Shape our Products to Meet Mission Needs.
Work side-by-side with our customers to understand their specific mission challenges and represent the customer as you work with Anduril engineers to shape products that solve critical national and international security challenges. Anduril engineers rely on Mission Operators to understand the lay of the land and bring a perspective that informs the product development process.

Collaborate across nearly every Anduril team.
Successfully deploying our complex hardware and software products requires collaborating with nearly every internal Anduril team - business development, engineering, product, logistics, finance, legal, contracting, technical operations, and many more. You’ll be responsible for ensuring each party is engaged and informed, and will therefore become well-versed in what it takes to really bring the best of Anduril to our customers.

We move fast at Anduril and give tremendous freedom and autonomy to our new hires to assume responsibility and exercise prudent interdisciplinary judgement; when you join our team, you’re signing up to immediately make an impact in our organization.

WHAT WE’RE LOOKING FOR

Mission First Mindset.
We put the needs of the mission and our customers first and understand that the US and its allies have no preordained right to victory in any future conflict. We actively seek out opportunities to better understand our customers’ mission needs, with a goal to build the best possible products for the warfighter and radically evolve our national and international defense capabilities. We push ourselves and the limits of our capabilities in the pursuit of this goal.

Ownership Mentality.
We’re looking for owners; those who have a natural bias to assume responsibility, a healthy dose of skepticism, and contribute to a culture of performance. We empower our Mission Operators to quickly assume high levels of responsibility and entrust them to actively own their account and shape its success. Our Mission Operators are just as comfortable helping to shape a proposal or pitch a new customer as they are working with engineers on new features or deploying products in the field.

Technical Aptitude and Intellectual Curiosity.
We are first and foremost a technology company, working at the leading edge of capabilities like machine learning, autonomy, distributed networking, and multi-modal sensor fusion. Do you have a natural desire to see beyond simple cause and effect relationships to really understand how complex systems operate? Do you actively seek out opportunities to educate yourself? These capabilities form the foundation of our product offerings, so we are looking for those who are comfortable communicating technical concepts and can articulate them in the context of the customer’s mission.

Structured Thinker and Problem Solver.
Leading technical deployments requires clear communication and well thought-out plans. We are looking for assertive communicators who bring a thoughtful perspective and honest dialogue. A solution-driven approach, the ability to distill complexity into its essential, digestible components, and the ability to supervise execution are critical to ensure mission success.

High Value Team Member.
Do you enjoy working as part of a team? At Anduril, the path to success weaves through the organization - account teams, engineering, logistics, technical operations, and more. It requires humility, an eagerness to learn, and empathy toward your fellow team member. We assume best intentions and empathize with customers just as we do with our colleagues. Can you develop rapport at both the user and executive levels? Do you enjoy sharing successes? We are a low ego group that promotes teamwork and collaboration to bring about success.

REQUIRED QUALIFICATIONS

• Advanced degree or 3-5+ years experience in a technical field, preferably in the defense, national security, or aerospace domain
• Highly organized creative problem-solver with proven project management skills
• Proven experience leading tech-enabled teams of peers while building a culture of influence through relationships
• Experience translating and decomposing highly technical concepts into operational requirements and performance specifications
• Must be able to obtain a Secret Clearance.
• Must be able to travel up to 50% of the time

PREFERRED QUALIFICATIONS

• Experience with C2 Hardware and Software, Networking, CUAS, and/or Air and Missile Defense
• Familiarity with doctrinal, functional, and technical command and control concepts, processes, and principles
• Prior military or government acquisition and/or government contracting experience
• Able to obtain and hold a U.S. security clearance to TS/SCI

ABOUT THE TEAM

The Air Defense team builds robots that find other robots and knock them out of the sky. At a time when air superiority can no longer be taken for granted, the Air Defense team provides mission critical capabilities to warfighters. From detection to tracking, identification, deterrence, and defeat, our family of networked sensors and effectors enables our customers to rapidly close the kill chain against a broad range of UAS threats. Working across product, engineering, business development, logistics, operations, and mission success, the Air Defense team develops, tests, deploys, and sustains the Anduril Air Defense Family of Systems in challenging operational environments worldwide.

ABOUT THE JOB

We are looking for a Mission Operations Engineer to join our USAF team. In this role, you will resource and help execute world-class technical training instruction to our partner components and their unique demands. Further, you will be the counter unmanned systems (cUAS) subject matter expert for components and help them resource realistic training and manage all hardware and software configuration of cUAS-peculiar equipment under the Anduril family of CUaS systems. Multi-functional work and proactive communication across internal teams will help you drive the end-to-end customer experience. If you are passionate about educating others on ground-breaking technology, contributing to the national security mission, interacting alongside professionals that span a wide-range of disciplines, and providing best-in-class training support, Anduril is interested in speaking with you.

We are a fast-growing company at the early stages of our growth and you will be expected to immediately develop and own material and projects during your time on the team which will have a significant impact on the Program’s trajectory. Anduril fosters a diverse, collaborative, culture with plenty of opportunities for ownership and professional growth.

WHAT YOU'LL DO

• Deliver training and education to a USAF component across the entire family-of-systems
• Contribute to training curriculums (eg, POIs) across a variety of platforms, ranging from computer-based simulations and knowledge portals to hands-on individual and collective training
• Collaborate with a USAF customers and own the cUAS problem for them by identifying knowledge gaps, training opportunities, and building solutions
• Create and update training material for Anduril and partner product capabilities
• Manage the end-to-end hardware and software configurations for all assigned cUAS equipment
• Assist in the sustainment and deployment of the Anduril family-of-systems

REQUIRED QUALIFICATIONS

• 8 years work experience
• Ownership mentality with strong initiative in managing your own work in isolated environments
• Resourcefulness. You should have a natural bias towards action and assume responsibility very early on in your Anduril career
• Independent collaborator. You should be comfortable representing Anduril at a remote site, co-located with the customer, and work well to push your customer’s capabilities while
• Training background. Ideally planning training events, developing curriculum and/or delivering training
• Comfort with communicating complex thoughts simply across various methods of communication and tools
• Enthusiasm towards transforming US and allied military capabilities with advanced technology
• Eligible to obtain and maintain an active U.S. Secret security clearance
• Special Operations experience required, USAF experience highly preferred
• Willing to travel up to 50%

Position is full-time at the Washing D.C. office but requires travel to support customer delivery and training events.

ABOUT THE TEAM

The Air Defense team builds robots that find other robots and knock them out of the sky. At a time when air superiority can no longer be taken for granted, the Air Defense team provides mission critical capabilities to protect the nation’s most important assets. From detection to tracking, identification, deterrence, and defeat, our family of networked sensors, effectors, and Command & Control (C2) software enables our customers to rapidly close the kill chain against a broad range of UAS threats. Working across product, engineering, business development, logistics, and operations, the Air Defense team develops, tests, deploys, and sustains the Anduril Air Defense Family of Systems in challenging operational environments worldwide.

ABOUT THE JOB

Our Air Defense team is responsible for developing and fielding CUAS capabilities around the world. We are seeking a Program Manager to join our growing team focused on protecting critical national security assets within the United States. This role is designed for a strong operator who will help scale our domestic, civilian, and commercial deployments.

Operating CUAS capabilities inside the United States requires a combination of technical rigor, operational excellence, and regulatory awareness. Our systems must integrate seamlessly with civilian airspace operations while meeting federal, state, and local legal authorities governing counter-drone activity. Our customers depend on precise execution, regulatory compliance, and professional fielding in environments where safety, legal authority, and public trust are paramount.

This role is responsible for driving program execution to protect critical infrastructure, government facilities, and commercial sites. You will serve as the operational expert for domestic Air Defense deployments—ensuring systems, personnel, training, documentation, and regulatory requirements are aligned for mission success. You will build repeatable deployment processes, manage cross-functional coordination, and serve as the connective tissue between technical teams and customers.

You will operate at the intersection of technology development, operational deployment, and customer engagement - serving as a key integrator across teams and ensuring the program executes effectively and efficiently at scale. You will directly support program cost, schedule, risk management, executive reporting, and strategic execution.

This role is ideal for an operator who thrives in ambiguity, is comfortable in front of customers and executives, wants to scale at speed, and build long-term sustainable operations.

WHAT YOU’LL DO

Program Execution

• Develop and maintain program execution frameworks, milestones, and reporting structures to ensure alignment across technical and operational teams
• Drive program coordination across engineering, product, growth, compliance, and supply chain
• Develop executive-level reporting, dashboards, and briefings to communicate program health and progress to leadership
• Identify program risks early and drive mitigation strategies across technical and operational stakeholders
• Ensure program execution aligns with applicable federal, state, and local regulatory frameworks governing domestics CUAS operations
• Coordinate with regulatory and policy stakeholders to support deployments operating within FAA, DHS, and other relevant authorities
• Serve as subject matter expert to ensure operational concepts and deployment strategies reflect real-world legal and regulatory constraints as well as operational realities

Deployment Planning

• Oversee planning and coordination of CUAS deployments — from planning and logistics through on-site activation to long-term sustainment
• Develop structured deployment plans, readiness gates, and operational checklists to ensure repeatable execution
• Coordinate cross-functional teams to deliver mission-ready capabilities to customer sites
• Lead after-action reviews and capture lessons learned to continuously improve deployment velocity and quality

Stakeholder Engagement

• Serve as senior program representative during key deployments and operational activities
• Ensure clear, proactive communication across internal stakeholders and external customers
• Drive stakeholder alignment across technical, operational, and regulatory teams to ensure program decisions are made quickly, transparently, and in support of mission success
• Ensure coordination between program leadership, field operations, and customer stakeholders to maintain readiness and program credibility
  
  

REQUIRED QUALIFICATIONS

• 6+ years of experience in deployment operations, defense programs, aerospace systems, logistics, or technical project management
• Demonstrated experience managing complex, cross-functional programs involving hardware and software systems in high-stakes or regulated environments
• Experience working with domestic government entities, critical infrastructure operators, or regulated commercial customers
• Strong operational rigor—ability to build structured plans, manage concurrent workstreams, and execute against tight timelines
• Proven ability to cut through ambiguity and drive cross-functional alignment without formal authority
• Exceptional written and verbal communication skills; comfortable briefing senior leadership and customer executives
• Willingness to travel up to 30% as program and deployment needs require
• Eligible to obtain and maintain a security clearance
  
  

PREFERRED QUALIFICATIONS

• Familiarity with the domestic CUAS operating environment with direct experience work on sensor networks, autonomy, or ISR platforms
• Knowledge of FAA coordination, regulatory compliance, and operational integration within civilian infrastructure
• Prior experience in a Deputy Program Manager, Program Analyst, or Technical Program Management role
• Familiarity with domestic airspace regulations, FAA coordination, or CUAS legal frameworks
• Background in DoD, DHS, or critical infrastructure protection programs
• Experience scaling operations from early-stage deployments to sustained production and fielding
• MBA or advanced degree in Business, Public Policy, Engineering, or a related technical discipline

Intro to Position

Love NPR and want to support its vision and mission?  Are you a multi-tasker with superb organizational skills, the ability to see around corners, eagerness to help others, and the energy to pull it off?  

Executive Assistants at NPR are highly functioning valuable team members responsible for providing executive-level administrative support to various senior level staff members. They work both independently and as a team to efficiently support executive level staff and all with whom they interact. They play a critical role in ensuring NPR operates efficiently and they provide the highest level of service to internal and external customers by approaching all tasks with the client in mind and by being respectful, knowledgeable, proactive, efficient, and professional -- whether in person, via phone or email.  They provide detailed scheduling and travel assistance, often on deadline and in pressure situations.  They serve as the face of their respective departments with internal and external customers and visitors. 

NPR is seeking an experienced and highly resourceful Executive Assistant to the Chief Development Officer (CDO) to provide strategic administrative support in a high-impact environment.  This role is vital in supporting the CDO by managing complex scheduling, high-level communications, and cross-functional coordination while exercising exceptional judgement and discretion. 

Attention to detail, excellent communication skills and the ability to manage multiple tasks simultaneously will be key in supporting the CDO’s daily operations and maximizing their productivity.  Success in this role will contribute significantly to the smooth operation of the Office of the CDO. 

Application Instructions

• Application Deadline: Thursday, May 21st at 5pm ET
• Materials to Submit: Please submit a resume/cv & a one page cover letter. In your cover letter, please share why you are applying for this position, what makes you uniquely qualified for the role and what specific experience you have had drafting professional correspondence to internal and external business partners.

Responsibilities

• Manage and maintain the CDO’s calendar; scheduling and coordinating meetings, appointments, and events, being sensitive to professional and personal conflicts.
• Support the CDO by prioritizing tasks through strategic inbox administration, including message prioritization, response management and coordinating tasks identified through email communications.
• Provide high-level administrative support for the leaders and staff within the Development Department. 
• Create and facilitate professional, accurate and timely communication between the office of the CDO and other executives and staff, as well as with a broad range of external stakeholders, keeping in mind local, national and international current events.
• Manage and prioritize incoming correspondence to ensure prompt responses.
• Establish a process to provide the CDO with necessary background information and briefing materials ahead of phone calls, meetings, events, conferences, and speaking engagements.
• Serve as a bridge for smooth communication between the Office of the CDO and internal teams, demonstrating leadership and collaboration to maintain trust and support with other administrative staff.
• Arrange air travel, hotels, and other transportation for domestic and international travel; prepare travel documents for the CDO.
• Manage and support special projects aligned with the CDO’s priorities.
• Manage logistics for internal and external meetings, events, conferences, and presentations – including helping to coordinate the agenda and potentially moderating weekly team meetings. 
• Prepare to engage in complex, sensitive and highly confidential interactions inside and outside the organization.
• Review and reconcile expense receipts and invoices; prepare and process expense reports to ensure accuracy, compliance, and proper categorization.
• Manage confidential and sensitive information with the highest level of discretion.
• Ensure internal processes run smoothly by identifying bottlenecks, flagging concerns, and supporting internal coordination across divisions and executive team members.

The above duties and responsibilities are not an exhaustive list of required responsibilities, duties and skills. Other duties may be assigned, and this job description can be modified at any time.

Minimum Qualifications

• Minimum of 3 years of experience as an Executive Assistant.
• Advanced proficiency in calendar management tools and scheduling software. 
• Demonstrated ability to build trust, maintain relationships, and handle confidential information with discretion. 
• Demonstrated ability to manage and optimize the schedules of senior executives, ensuring alignment with business priorities and personal preferences.
• Ability to prioritize simultaneous assignments in a dynamic, fast-paced, deadline-driven environment.
• Demonstrated experience interacting with high-level executives, including board members, donors, and policy leaders.
• Experience working with Development teams and/or with Foundations and Donors is a plus.
• Experience with C-Suite executives preferred but not required.

Preferred Qualifications

• Prior experience supporting an executive overseeing a Development Department or Foundation Board.

Required Skills/Competencies

• Proactive: Anticipates the CDO's needs and takes initiative to address them.
• Communicative: Communicates clearly, effectively, and professionally with all levels of the organization and a wide range of external stakeholders.
• Attention to detail: Ensures accuracy in all aspects of office operations, including scheduling, calendar management, and documentation.
• Curiosity: Knowledge of the public radio system, membership organizations, and/or federated systems, and/or a curiosity to learn.

Education Requirement

• Bachelor's degree or equivalent in work experience

Work Location

• Hybrid Permitted: This is a hybrid permitted role. The employee will be required to be in the office at the Washington, D.C. location at least 3 days a week. The employee must also reside in the Washington, D.C. / Maryland / Virginia Metro area.

Job Type

• This is a full-time, non-exempt position.

Compensation

Hourly Rate: The U.S.-based anticipated hourly range for this opportunity is $35.15-$37.15 per hour, plus benefits. The range displayed reflects the minimum and maximum salaries NPR expects to provide for new hires for the position across all US locations.

Benefits: NPR offers access to comprehensive benefits for employees and dependents. Regular, full-time employees scheduled to work 30 hours or more per week are eligible to enroll in NPR’s benefits options. Benefits include access to health and wellness, paid time off, and financial well-being. Plan options include medical, dental, vision, life/ accidental death and dismemberment, long-term disability, short-term disability, and voluntary retirement savings to all eligible NPR employees. 

Does this sound like you? If so, we want to hear from you.

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Role Overview

The Procurement and Facilities Coordinator provides essential administrative and operational support to the Procurement and Facilities Services function. This role supports the procurement team through day‑to‑day administrative activities, including credit card transaction processing, procurement database maintenance, reporting, and the purchasing of approved goods and services.

The position serves as the primary coordinator for daily facilities operations at the Washington DC office, acting as the on‑site office manager. The role ensures a safe, functional, and well‑organized workplace by overseeing office/building security coordination, office events and logistics, inventory and supplies, routine maintenance, vendor coordination, and staff safety‑related needs.

Reporting to the Director of Procurement and Facilities Services, the Procurement and Facilities Coordinator works closely with internal teams and external vendors to support efficient operations, compliance with organizational procedures, and a positive work environment for staff and visitors.

Department Accountabilities

Procurement 

The procurement department leads the implementation of policies, procedures and systems that support the organization’s procurement and management of goods and services.  Procures quality goods and services, at competitive prices while ensuring that the organization has the resources needed to succeed at a cost that maximizes value and a process that minimizes risk.  The department manages the procurement process which includes identifying needs, setting terms, selecting vendors, negotiating, and purchasing, delivering, and post-purchase assessment.  The department works together to ensure the procurement process is regulated and aligned with organizational objectives, goals, and budgets.

Facilities Management 

Oversee operations of the organization’s US facilities.  Conduct regular needs assessments, coordinate and implement planned and unplanned maintenance services and projects, and Manage oversight of the programming and operation of the mechanical, security, and life-safety system. Maintain building/county and state rules and regulations and respond to FDNY and DOH inspections for the NY office. 

Budgeting and Costing 

Establish and use financial plans to achieve organizational objectives, including monitoring and analyzing financial data to identify deviations from targets. 

Operations Management 

Execute and manage production or operations using predetermined protocols and procedures to achieve specified operational performance standards. 

Operational Compliance 

Adhere to internal policies, procedures, and external standards, including regulatory and voluntary codes of conduct, to minimize business risk and protect the organization's reputation. 

Stakeholder Engagement  

Systematically identify, analyze, plan, and implement actions designed to engage with external and/or internal stakeholders to create positive relationships by appropriately managing their expectations and agreed objectives. 

ROLES SPECIFIC OUTCOMES

Procurement

Achieve specific procurement goals within area of responsibility. May also involve working to improve established procurement procedures.

Data Management

Manage basic aspects of the data management system with guidance from senior colleagues. This includes being responsible for developing or operating basic elements of the data management systems to deliver prescribed outcomes.

MSF-USA Representation

Represent the organization in a single professional forum in order to promote the organizational brand. May well focus on a specific area of the organization, such as a function.

Policies and Procedures Development

Contribute to the drafting of policies, procedures, and related guidelines within an area of expertise to meet defined key principles and ensure compliance with external requirements.

Data Collection and Analysis

Collate and analyze data using pre-set tools, methods and formats. Involves working independently.

These core accountabilities should not be construed to contain every function/responsibility that may be required to be performed by an incumbent in this job.  Incumbents are required to perform other functions as assigned.

COMPLEXITY AND PROBLEM-SOLVING SKILLS

• Works both with and without supervision and provides technical guidance when required on developing appropriate plans or performing necessary actions based on recommendations and requirements.
• Uses comprehensive knowledge and skills to negotiate independently while providing guidance and training to others on how to help the organization by obtaining consensus between two or more internal or external parties who may have different interests.

Behavioral Competencies 

THOUGHT: How MSF USA staff understand the organization, manage complexity, and contribute by creating the new and different.

People Focus

Builds strong relationships and delivers solutions geared to aiding others. Solicits feedback and data; conveys a clear understanding of the level of service the team is providing; takes action when standards are not met by team; aligns processes with organizational needs.

Manages Complexity

Makes sense of complex, high quantity, and sometimes contradictory information to effectively solve problems. Consistently looks at complex issues from many angles; obtains a rich and deep understanding; swiftly cuts to the core issue; skillfully separates root causes from symptoms.

Global Perspective

Takes a broad view when approaching issues, using a global lens. Shows global thinking at work; adjusts organizational practices to meet the unique needs of different regions or countries. Uses a broad perspective when addressing issues and challenges.

Cultivates Innovation

Creates new and better ways for the organization to be successful. Approaches professional work in unique or innovative ways. Offers original ideas. Appreciates others' creative ideas and solutions and provides helpful input to enhance them.

RESULTS: MSF USA staff achieve results by cultivating a forward-thinking environment that produces solutions for changing stakeholder needs.

Drives Results

Consistently achieves results, even under tough circumstances. Regularly pushes self to achieve outstanding outcomes; consistently establishes bold goals for own performance; is passionate about excellent results and significant contributions. Shows great tenacity to complete goals/initiatives in a timely way.

PEOPLE: MSF USA staff understand their impact on others through collaboration and inclusion of different perspectives to achieve common goals.

Collaborates

Builds partnerships and works collaboratively with others to meet shared objectives. Readily involves others to accomplish goals; stays in touch and shares information; discourages "us versus them" thinking; shows appreciation for others' ideas and input.

Values Differences

Recognizes the value that different perspectives and cultures bring to an organization. Confronts stereotyping and offensive comments promptly. Consistently behaves with great sensitivity toward differences in cultural norms, expectations, and ways of communicating.

Communicates Effectively

Develops and delivers multi-mode communications that convey a clear understanding of the unique needs of different audiences. Listens attentively and takes an interest. Keeps others well informed; conveys information clearly, concisely, and professionally when speaking or writing.

SELF: MSF USA staff demonstrate self-awareness by having an open mindset and by continuously seeking opportunities to learn, grow, and improve.

Instills Trust

Gains the confidence and trust of others through honesty, integrity, and authenticity. Models honesty and authenticity and encourages others to be up front with one another. Demonstrates reliability and places a strong emphasis on the team meeting its commitments. Fairly represents others' positions.

Manages Ambiguity

Operates effectively, even when things are not certain or the way forward is not clear. Responds effectively to unclear situations, seeks to resolve ambiguity and make progress. Seeks guidance on how to adapt to changes, responds with appropriate composure and effectiveness.

Situational Adaptability

Adapts approach and demeanor in real time to match the shifting demands of different situations. Serves as an example of adaptability and provides guidance and support to help others adapt to new situations. Considers the needs of clients, constituents, and the organization; shifts priorities appropriately.

Technical Competencies

Plans and Aligns

Planning and prioritizing work to meet commitments aligned with MSF-USA goals.

Financial Acumen

Interprets and applies understanding of key financial indicators to make better business decisions.

Tech Savvy

Anticipating and adopting innovations in organizational digital and technology applications.

Data Collection and Analysis

The ability and skill to determine and analyze trends from data that is collected to assist in compiling reports that will help in decision-making.

Project Management Skills

The ability and skill to plan and manage small project work assignments within desired cost, time and quality parameters.

Presentation and Written Communication Skills

Adapts approach and demeanor in real time to match the shifting demands of different situations. Serves as an example of adaptability and provides guidance and support to help others adapt to new situations. Considers the needs of clients, constituents, and the organization; shifts priorities appropriately.

Supervisory Responsibility

No supervisory responsibility

Desired Qualifications & Experience

At a minimum the Job Holder should possess:

• • Associate’s or Bachelor’s degree in business administration, facilities management, supply chain, or a related field, or equivalent relevant work experience
  • 3-5 years of relevant work experience in an administrative, procurement, facilities, or office management role
  • Experience processing and reconciling credit card or purchasing transactions
  • Familiarity with procurement policies, internal controls, and compliance requirements
  • Experience coordinating vendors and service providers
  • Experience supporting office facilities or acting in an office manager capacity
  • Basic understanding of workplace safety or facilities
  • Strong organizational skills and attention to detail
  • Proficiency in Microsoft Office applications (Excel, Word, Outlook, SharePoint); experience working with databases or procurement systems
  • Ability to manage multiple tasks and priorities in a fast‑paced environment
  • Strong written, verbal; communication and interpersonal skills
  • Ability to work independently and exercise good judgment while knowing when to escalate issues
  • High attention to detail and organizational skills
  • Familiarity with ERP systems

Other Requirements 

• Essential staff, Works from office 5 days/week
• Must be willing to travel for work as needed
• Occasional after-hours or early-morning work may be required to support events, maintenance, or urgent facilities issues
• The role may involve light physical activity, such as moving small equipment, supplies, and furniture.

Location

Washington, DC (On-Site position, it is NOT Hybrid)
This role is based in our Washington, DC office based on business needs at this location

Compensation

$67,350 to $101,025 annually; In alignment with MSF USA’s compensation framework, new hires are generally offered between the minimum and midpoint of the range based on relevant experience, skills, and internal equity. 

Please note that visa sponsorship will not be offered for this position.

ABOUT THE TEAM
Anduril Labs is a multidisciplinary team of technologists, solution architects, engineers, and military subject matter experts. Its mission is to drive innovation across all Anduril business units and product lines by developing novel concepts and next-generation technologies that enhance Anduril’s competitive edge and give its customers a decisive technological advantage over its adversaries.

ABOUT THE JOB
We are looking for a talented mid-level Software Engineer with a strong background in optimization to join our growing team at Anduril Labs. In this role, you will be instrumental in developing advanced algorithms and software solutions to tackle complex, multi-domain optimization problems critical to national defense and Anduril’s autonomous systems.

The ideal candidate possesses deep expertise in classical optimization algorithms, robust Python programming skills, and a solid foundation in data modeling. Experience with developing hybrid quantum optimization solutions is a plus. You will leverage state-of-the-art, GenAI-powered development tools such as Claude Code to accelerate solution development and enhance our optimization software. This role demands creative problem-solving, a self-starter mentality, and the ability to rapidly apply algorithmic theory and mathematic modeling to practical, real-world optimization challenges. You will be designing, implementing, and deploying optimization algorithms and services that integrate seamlessly into larger defense systems, working across various platforms (on-prem, cloud, and hybrid quantum computing environments). Familiarity with modeling linear and non-linear optimization problems, rapid prototyping, integrating optimization solutions into existing architectures, leveraging APIs, and utilizing open-source tools will be crucial.

If you thrive in a dynamic environment that values creative problem-solving, love writing code, excel as both an individual contributor and team player, are eager to learn, and bring a can-do attitude, this role is for you.

WHAT YOU’LL DO

• Design, develop, and implement highly efficient optimization algorithms and software solutions to solve challenging problems in areas such as resource allocation, scheduling, routing, mission planning, control systems, and supply chain logistics.
• Apply classical optimization techniques (e.g., linear programming, mixed-integer linear programming, combinatorial optimization, network flow, dynamic programming, heuristics, metaheuristics) to model and explore novel approaches.
• Utilize GenAI tools (e.g., OpenAI Codes, Claude Code, GitHub Copilot) to rapidly prototype, refine, and test algorithmic solutions, improving development velocity and code quality.
• Develop robust data models and efficient data pipelines to support complex optimization problems, ensuring data integrity and efficient processing for algorithmic inputs and outputs.
• Collaborate with multidisciplinary teams (software engineers, data scientists, domain experts, product managers) to integrate optimization engines and services into larger defense systems and platforms.
• Perform rigorous testing, validation, and performance analysis of optimization solutions, ensuring scalability, reliability, and accuracy under diverse operational conditions.
• Participate actively in the entire Software Development Lifecycle (SDLC) from requirements gathering and design to deployment, monitoring, and maintenance.
• Support Anduril- and customer-funded R&D efforts, contributing to technical documentation, presentations, and patent applications.

REQUIRED QUALIFICATIONS

• Bachelor's degree in Computer Science, Software Engineering, Applied Mathematics, Operations Research, or a related quantitative field.
• 3+ years of professional experience in software development with a dedicated focus on optimization, algorithmic problem-solving, or operations research.
• Experience solving optimization problems in defense, transportation, supply chain, logistics, network optimization, smart grids or similar
• Expert proficiency in Python for scientific computing and robust software development.
• Strong theoretical and practical understanding of classical optimization algorithms (e.g., linear programming, mixed-integer linear programming, constraint programming, network flow, dynamic programming, heuristics, meta heuristics).
• Hands-on experience with optimization libraries and commercial/open-source solvers (e.g., SciPy Optimize, PuLP, CVXPY, Gurobi, CPLEX, OR-Tools, GEKKO). Experience with Gurobi is a plus.
• Solid experience with data modeling, data structures, and algorithms to efficiently prepare, process, and manage data for optimization problems.
• Demonstrable hands-on experience using GenAI tools (e.g., OpenAI Codex, Claude Code, Gemini Code Assist, GitHub Copilot, Amazon CodeWhisperer, or similar) for software development, code generation, debugging, and algorithmic exploration.
• Proficiency in using numerical computing libraries such as NumPy, SciPy, and Pandas.
• Demonstrated understanding and application of software testing principles and practices, including unit testing, integration testing, and end-to-end testing.
• Ability to develop, test, and deploy software effectively on Linux-based systems.
• Eligible to obtain and maintain an active U.S. Top Secret SCI security clearance.
• Experience with Git version control, build tools, and CI/CD pipelines.
• Strong problem-solving skills, meticulous attention to detail, and the ability to work effectively in a collaborative team environment.
• Excellent communication and interpersonal skills, with the ability to effectively articulate complex technical concepts to diverse audiences.

PREFERRED QUALIFICATIONS

• • Master's or Ph.D. in Computer Science, Applied Mathematics, Operations Research, or a closely related quantitative field.
  • Familiarity with or a strong interest in quantum optimization algorithms, quantum computing concepts, or quantum-inspired heuristic approaches. Experience with D-Wave’s quantum annealing platform is a plus.
  • Experience with performance-critical programming languages such as C++ or Java.
  • Experience with cloud platforms (e.g., AWS, Azure, GCP) for deploying scalable optimization solutions or high-performance computing (HPC) environments.
  • Prior experience in defense, aerospace, logistics, supply chain management, robotics, or manufacturing optimization domains.
  • Familiarity with integrating machine learning models with optimization techniques (e.g., prescriptive analytics, reinforcement learning for optimization).
  • Excellent communication skills with the ability to articulate complex technical concepts, present findings, and influence technical direction across diverse teams.
  • Willingness to travel up to approximately 10%.

ABOUT THE JOB

The Executive Operations Coordinator will be a high-impact contributor to the Office of the President and Chief Strategy Officer. This role involves managing complex scheduling, optimizing multiple workflows, and requires the ability to drive results in an ambiguous environment. You will partner closely with office leadership, bridging administrative efficiency with high-level operational execution. The ideal candidate has experience working in senior-level government or C-suite offices, possesses a deep understanding of Anduril’s mission and is eager to expand their knowledge within the defense technology sector.


WHAT YOU’LL DO

• Provide comprehensive executive assistant support to the President and Chief Strategy Officer, ensuring efficient management of his calendar, including coordinating meetings, events, and travel arrangements.
• Serves as the primary scheduling liaison for internal and external stakeholders.
• Monitor and record progress among several strategic projects, communications, and engagements, ensuring alignment with the President and Chief Strategy Officer’s goals and objectives.
• Proactively identify, prioritize, and resolve potential scheduling or logistical conflicts before they arise.
• Develop efficient, organized processes that streamline the prioritization of critical objectives, and identify gaps.
• Coordinate and monitor executive-level meetings by aligning participants, preparing materials, and optimizing logistics for maximum efficiency and productivity.
• Assist with the execution of special projects, conducting research, and compiling of data.
• Arrange logistics for high-level internal and external events, including budget tracking, cross-functional coordination, participation management, venue selection, and protocol for VIPs.
• Cultivate strong relationships within the immediate team and across departments, becoming a trusted partner to leaders by understanding team dynamics, priorities, and stakeholders.
• Handle confidential communications with discretion and professionalism, demonstrating a deep understanding of company policies and executive perspectives.
• Collaborate with the executive support team to strategically deconflict and prioritize high-level engagements across multiple calendars. Provide backup support to other administrative assistants as a member of the administrative team.
• Contribute to team effort by performing related management and administrative tasks as needed, demonstrating flexibility and willingness to jump into a variety of problem-solving efforts.

REQUIRED QUALIFICATIONS

• 4+ years of relevant experience, preferably within high-level front offices in the government or defense industry sectors.
• Exceptional executive assistant skills, with the ability to 'think two steps ahead'.
• Experience with managing, tracking and prioritizing internal and external correspondence, invitations, and requests.
• Expertise in coordinating meetings with U.S. government officials, including direct support of Cabinet-level officials, flag or general officers.
• Ability to navigate within a fast-paced environment with the understanding of when and how to escalate actions for quick decisions.
• Proven external stakeholder relationship management skills.
• Detail-oriented with a proactive approach to problem-solving and decision-making.
• Experience coordinating and booking domestic and international travel.
• Proficient in utilizing functional systems for calendar and work management (Microsoft Office Suite and Slack).
• Previous success establishing standard operating procedures within a startup or similar environment.
• Strong communication skills, both written and verbal, and the ability to effectively engage with internal and external high-level officials and C-suite executives.
• Some domestic travel may be required.
• Completed Undergraduate Degree.
• Must be a U.S. Person due to required access to U.S. export controlled information or facilities

As a Recruiting Coordinator at Anduril, you will play an integral role in helping our company grow & scale. From helping to handle daily recruiting activities to encouraging candidate relationships and experiences along the way, you will be pivotal in helping fuel the company for tomorrow's success. Often you will be providing prospective candidates & new hires with their first impression of Anduril.

Our Recruiting Coordinator will work closely with our Recruiters, Sourcers, Hiring Managers, and Interviewers to support the growth of our fast-paced organization. This role is an integral part of the team and is responsible for managing all interview scheduling and related logistics. Additionally, this person will play a role in identifying areas for improvement and efficiency gains. Excellent candidate experience will be your goal, and you'll be our invaluable partner in helping guide candidates through Anduril's interview process. You possess excellent communication skills. You can shift gears at a moment's notice while being able to think proactively. And most importantly, you enjoy challenging yourself while helping to scale a world-class organization. Anduril has a positive, diverse, and supportive culture—we look for people who are curious, inventive, and work to be a little better every single day. In our work together, we aim to be smart, humble, hardworking, and, above all, collaborative.

WHAT YOU’LL DO

• Manage all logistics related to interview scheduling from receipt of scheduling request to conclusion of interview process
• Assist prospective candidates with travel and hotel accommodations through Egencia
• Update candidate records and manage interview coordination requests in Greenhouse (ATS) and ModernLoop (scheduling tool)
• Navigate interviewers' complex and dynamic schedules
• Correspond with candidates via phone, text, and email
• Find opportunities for interview process and system improvement, including identifying bottlenecks and improving candidate experience and scheduling efficiency
• Greet candidates with poise and confidence, facilitate the onsite interview process, and ensure an excellent candidate experience
• Build strong relationships with key stakeholders (Recruiters, Sourcers, Hiring Managers, Interviewers, Recruiting Coordination team)
• Lead and participate in project work to support the Recruiting Coordination team

QUALIFICATIONS

• Experience as a Recruiting Coordinator or in Recruiting (at a fast-paced, growing company)
• Candidate-first mentality
• Able to work efficiently and prioritize tasks in a dynamic environment
• Relentless attention to detail and accuracy
• Great team player but can also work well independently with limited guidance
• Process-driven with strong habits and a passion for process improvement and efficiency
• Strong verbal and written communication skills with an emphasis on providing good customer service and building strong relationships
• Ability to remain composed and detail-oriented in a fast-paced and dynamic environment
• Positive attitude with a growth mindset
• Willing to work in-person at Anduril's Washington DC or Reston, VA Office 4-5 days per week

BONUS POINTS

• Experience using ATS applications; Greenhouse experience strongly preferred
• Proven experience scheduling within Outlook
• Familiarity with Slack
• Experience using ModernLoop
• Experience working with asynchronous and geographically diverse teams

ABOUT THE TEAM

Anduril’s Legal Team seeks a Legal Counsel-Government Contracts to support its Maritime Division. This role can work from either Washington D.C., or Costa Mesa, CA. This role will be part of Anduril’s Deal Team, which supports the full lifecycle of Anduril contracts and includes government contracts lawyers, contract managers, and proposal managers.

Anduril's Maritime Division is responsible for planning and executing Anduril's product and revenue roadmap for maritime missions. Working across product, engineering, business development, logistics, and operations, the Maritime team develops, tests, deploys, and sustains the Anduril maritime capabilities in a challenging operational environment worldwide. The mission of the Maritime Division is to craft and deploy advanced systems that ensure maritime superiority, providing strategic advantages that are pivotal to mission success.

ABOUT THE JOB

In this role, you will be responsible for providing legal review and guidance on issues related to proposals, procurement, contracting strategies, and day-to-day program execution for the Maritime Division. You will have a robust understanding of government contracts law, the FAR and DFARS, data rights, and software contracting. This role will partner closely with customers, outside counsel, and business partners across the organization to support business development and legal operations.

Anduril is a fast-growing company at the early stages of growth. Consistent with this fast growth, members of Anduril’s Legal Team must be resourceful, creative, and eager to take ownership of complex matters. The Legal Counsel-Government Contracts role will require creativity and resourcefulness to navigate the US Government’s complex procurement and compliance rules, with a singular focus on helping Anduril deploy its path-making technology into operational settings for the United States and its allies. In addition to helping capture and execute new government deals, you will work on all other aspects of Anduril’s business, from negotiating license and services agreements, to bid protests and litigation, to handling intellectual property, compliance, and employment matters. Experience across all of these areas is not expected, but a willingness to learn and adapt is.

The Legal Counsel-Government Contracts will be expected to take responsibility for significant, material projects, which will have a significant impact on the Maritime Division. Our team is passionate about the law and policy of defense technology and software contracting and you should have an independent interest in the key issues in this field. Anduril fosters a collaborative culture with tremendous opportunities for ownership and professional growth.

WHAT YOU’LL DO

• Be a key member of Anduril’s small, dynamic Legal Team.
• Drive customer growth by executing new government contracts and growing existing ones. Use your expertise in federal procurement law to help the Business Development, Proposal, and Engineering Teams efficiently capture new contracts, grow existing contracts, and set up follow-on opportunities for future contracts. Assist in the strategy development for new business.
• Manage relationships with procurement office representatives at Government agencies. High-trust professional relationships with Government contracting and procurement offices are critical to Anduril’s continued success, and you will be called upon to develop and foster these relationships throughout your tenure.
• Provide legal counsel and day-to-day management of the entire acquisitions lifecycle. Oversee and evaluate major proposals, monitor large contracts, lead or assist in key negotiations, resolve performance issues, identify risks and mitigations, and ensure compliance with laws, regulations, and policies.
• Work on all legal aspects of Anduril’s business, from negotiating license and services agreements, to bid protests and litigation, to handling intellectual property, compliance, and employment matters. You will represent the legal team in relationships with outside counsel, vendors, engineers, executives, customers, and regulators.
• Develop software contracting approaches for delivering software to the Department of Defense and negotiate those agreements with contracting officers and program counsel.

REQUIRED QUALIFICATIONS

• 3+ years of work on U.S. government contracts matters, preferably with a law firm or the government (more senior lawyers are also encouraged to apply, the position may be adjusted based on experience)
• An understanding of the government procurement process, particularly contract vehicles, software acquisition approaches, and data rights
• The judgment and initiative required to make risk-adjusted decisions for the company and own multiple projects from end-to-end, whether guiding the Business Development Team through the lifecycle of a deal or handling unexpected legal issues that may arise in defense or start-up companies
• Strong communication and interpersonal skills
• Quick learner and able to contribute to the broader start-up legal function, including topics that may be completely new to you: everything from IP and litigation to financing, securities, compliance, and employment law, depending on the needs of the day
• Licensed to practice law in CA or D.C.
• Eligible to obtain and maintain an active U.S. Secret security clearance

PREFERRED QUALIFICATIONS

• Pre-law school professional experience (e.g., military or government)
• Combination of law-firm and in-house or government experience
• Experience working with the government
• Experience with engineering, software, or other technology
• An interest in the law and policy of defense acquisitions with opinions about what is right or wrong in the field and how to fix it
• The ability and grit to operate independently within a rapidly evolving company
• Currently possesses and is able to maintain an active U.S. Top Secret security clearance

ABOUT THE TEAM:

Anduril’s Tactical Recon & Strike (TRS) Division is seeking a Program Manager to join our team. Anduril’s Tactical Recon & Strike (TRS) is a division with two missions: 1) build highly capable autonomous drones, and 2) build solid rocket motors at scale. We transform products like Ghost, Anvil, Bolt, and Altius from early concepts into fully operational capabilities by partnering closely with specialist engineering, operations, and production teams. Through our Anduril Rocket Motor Systems (RMS) team, we design and manufacture solid rocket motors using advanced materials, proprietary formulations, and high-volume production methods—delivering safe, reliable propulsion systems that support a wide range of mission requirements. TRS hires software engineers & hardware engineers, who are excited to build across a diverse and powerful portfolio—from autonomous aerial systems to high-performance solid rocket motors. Our teams contribute to highly capable autonomous robotics systems and propulsion products that operate reliably in the most demanding mission environment. We work in close coordination with specialist teams to solve some of the hardest problems facing our customers.

Anduril is seeking a highly skilled, mission-driven, highly organized, detail-oriented, and responsive Program Manager to provide critical tactical support and operational oversight for our strategic defense clients, driving the adoption, expansion, and long-term success of Anduril's cutting-edge Launched Effects. You will serve as a trusted advisor, deeply understanding client operational requirements and translating them into impactful solutions that leverage our solutions. This role requires a unique blend of strategic thinking, technical aptitude, exceptional relationship-building skills, and a passionate commitment to national security. In addition, this role achieves results by focused on the day-to-day management of client accounts, ensuring the smooth deployment, ongoing functionality, and optimal performance of Anduril's Launched Effects solutions. You will be the primary point of contact for operational queries, issue resolution, logistics coordination, and direct support to ensure our military and government customers' success.

• Strategic Client Engagement:
• Serve as the lead point of contact for key defense accounts focused on Launched Effects solutions, establishing and nurturing strong, enduring relationships with military leadership, program offices, and operational end-users.
• Develop a deep understanding of client mission objectives, operational environments, and strategic priorities to proactively identify and position Anduril's Launched Effects products.
• Navigate complex government procurement processes, contracting mechanisms (e.g., DIU, SBIR, OTA), and funding cycles to ensure successful program execution and growth.
• Champion client needs internally, collaborating closely with Anduril's Engineering, Product, and Integration teams to inform product roadmap and ensure timely, high-quality solution delivery.
• Daily Client Operations & Support:
• Serve as the primary point of contact for assigned clients, managing day-to-day communications, operational requests, and urgent support needs related to Launched Effects product line.
• Address client inquiries promptly and effectively, providing direct solutions or coordinating with internal technical support, engineering, and logistics teams for rapid resolution of issues.
• Track and document all client interactions, support tickets, and operational feedback in the CRM system (e.g., Salesforce) with meticulous detail.
• Ensure clients receive timely updates on product enhancements, revisions, and relevant technical documentation.
• Solution Adoption & Growth:
• Drive the successful adoption and integration of Anduril's Launched Effects products into client operations, demonstrating clear mission value and operational superiority.
• Identify and cultivate opportunities for expansion within existing accounts, including upselling new features, capabilities, cross-selling adjacent Anduril technologies, and securing follow-on contracts.
• Develop comprehensive account plans, sales strategies, and proposals that align with client requirements and Anduril's strategic objectives.
• Conduct compelling technical demonstrations, presentations, and product briefings to diverse audiences, from technical specialists to general officers.
• Tactical Execution & Deliverables:
• Coordinate the scheduling and logistics for product demonstrations, training sessions, and field support visits with clients and internal teams.
• Monitor the operational status and usage data of deployed Launched Effects products, proactively identifying potential issues or areas for improvement in coordination with technical teams.
• Process and track client orders for system upgrades, spare parts, consumables, and additional training modules.
• Facilitate contract renewals by ensuring all terms and conditions of current agreements are met and documented.
• Prepare and deliver routine operational status reports, usage metrics, and support summaries to clients and internal stakeholders.
• Internal Coordination & Problem Solving:
• Act as the liaison between client operational teams and Anduril's internal engineering, product, and field support teams to ensure client requirements are accurately relayed and understood for immediate action.
• Troubleshoot basic technical issues on-site or remotely, escalating complex problems to the appropriate technical experts.
• Support the integration and qualification and testing of new Launched Effects system by coordinating client access and feedback.
• Assist in identifying and documenting client needs for future product features based on immediate operational feedback.
• Performance & Reporting:
• Forecast and track key account metrics, including revenue targets, program milestones, and operational deployment success.
• Provide regular, insightful reports to internal leadership on account status, strategic opportunities, competitive landscape, and challenges.
• Manage contract negotiations, ensuring favorable terms that support long-term partnerships and Anduril's business goals.
• Domain Expertise & Market Intelligence:
• Maintain an expert-level understanding of Anduril's Launched Effects product portfolio, including technical specifications, operational advantages, and future development pathways.
• Stay abreast of industry trends in rocket motor systems, applications and defense technologies, as well as evolving national security threats and doctrine.
• Gather and synthesize client feedback and market intelligence to contribute to Anduril's product development and competitive strategy.
• Compliance & Documentation:
• Ensure all client activities comply with contractual agreements, security protocols, and relevant government regulations.
• Maintain accurate and up-to-date client records, contact information, and equipment inventory.

REQUIRED QUALIFICATIONS:

• Education & Experience:
• Bachelor's degree in a technical field (e.g., Engineering, Computer Science), Business Administration, or a related discipline.
• 5+ years of progressive experience in program/project management, sales, or business development within the defense, aerospace, or government contracting sector.
• Demonstrated experience with unmanned aerial systems (UAS), autonomous platforms, AI/ML applications, or Launched Effects technologies is highly desirable.
• Active Secret or Top Secret security clearance, or the ability to obtain and maintain one, is required.
• Demonstrated ability to manage multiple tasks, prioritize effectively, and maintain exceptional attention to detail in a fast-paced environment.
• Proven track record of successfully managing complex client relationships and closing significant contracts with U.S. government entities (DoD, IC, etc.).
• Prior military experience, especially in an operational or procurement role related to advanced systems, is a significant advantage.
• Skills & Competencies:
• Exceptional verbal and written communication skills, presentation, and interpersonal skills, with the ability to articulate complex technical concepts to both technical and non-technical audiences.
• Strong strategic thinking and problem-solving abilities, with a capacity to connect client needs to innovative technical solutions.
• Proficiency in using CRM software (e.g., Salesforce) for documentation, tracking, and reporting. Includes program management tools.
• Ability to coordinate logistics, schedules, and resources efficiently.
• Highly responsive, proactive, and client-focused with a strong sense of urgency.
• Demonstrated ability to negotiate effectively, manage multiple priorities, and thrive in a fast-paced, high-stakes environment.
• Relentless commitment to supporting national security missions and delivering operational excellence.
• A deep sense of mission and commitment to strengthening national security through technological innovation.
• Ability to travel frequently (up to 50% or more) to client sites, operational environments, and Anduril facilities as required.

ABOUT THE JOB

The Executive Business Partner will be a high-impact contributor to the Chief Business Officer. This role involves managing complex scheduling, optimizing multiple workflows, and requires the ability to drive results in an ambiguous environment. You will partner closely with office leadership, bridging administrative efficiency with high-level operational execution. The ideal candidate has experience working in C-suite offices, possesses a deep understanding of Anduril’s mission, and is eager to expand their knowledge within the defense technology sector.

WHAT YOU'LL DO 

• Provide comprehensive executive assistant support to Chief Business Officer ensuring efficient management of his calendar, including coordinating meetings, events, and travel arrangements.
• Serves as the primary scheduling liaison for internal and external stakeholders.
• Monitor and record progress among several strategic projects, communications, and engagements, ensuring alignment with CBO's  goals and objectives.
• Proactively identify, prioritize, and resolve potential scheduling or logistical conflicts before they arise.
• Develop efficient, organized processes that streamline the prioritization of critical objectives, and identify gaps.
• Coordinate and monitor executive-level meetings by aligning participants, preparing materials, and optimizing logistics for maximum efficiency and productivity.
• Assist with the execution of special projects, conducting research, and compiling of data.
• Arrange logistics for high-level internal and external events, including budget tracking, cross-functional coordination, participation management, venue selection, and protocol for VIPs.
• Cultivate strong relationships within the immediate team and across departments, becoming a trusted partner to leaders by understanding team dynamics, priorities, and stakeholders.
• Handle confidential communications with discretion and professionalism, demonstrating a deep understanding of company policies and executive perspectives.
• Collaborate with the executive support team to strategically deconflict and prioritize high-level engagements across multiple calendars. Provide backup support to other administrative assistants as a member of the administrative team.
• Contribute to team effort by performing related management and administrative tasks as needed, demonstrating flexibility and willingness to jump into a variety of problem-solving efforts.

REQUIRED QUALIFICATIONS 

• 6+ years of relevant experience, preferably within high-tech, faced paced environments 
• Exceptional executive assistant skills, with the ability to 'think two steps ahead'.
• Experience with managing, tracking and prioritizing internal and external correspondence, invitations, and requests.
• Expertise in coordinating meetings 
• Ability to navigate within a fast-paced environment with the understanding of when and how to escalate actions for quick decisions.
• Proven external stakeholder relationship management skills.
• Detail-oriented with a proactive approach to problem-solving and decision-making.
• Experience coordinating and booking domestic and international travel.
• Proficient in utilizing functional systems for calendar and work management (Microsoft Office Suite and Slack).
• Previous success establishing standard operating procedures within a startup or similar environment.
• Strong communication skills, both written and verbal, and the ability to effectively engage with internal and external high-level officials and C-suite executives.
• Some domestic travel may be required.
• Completed Undergraduate Degree.
• Must be a U.S. Person due to required access to U.S. export controlled information or facilities

Summary

We are seeking a qualified Litigation Assistant to join our team. As a Litigation Assistant, you will be responsible for managing the law firm's day-to-day operations, including carrying out administrative services and supporting the legal team. This position's ideal candidate has a strong work ethic, exceptional problem-solving skills, and comfortable working in a fast-paced dynamic workplace.

Responsibilities

• Perform administrative duties, such as scheduling calendar hearings and deadlines, organizing case files, and managing logistics
• Maintain pleadings and discovery indexes
• Organize exhibits, documents, evidence, briefs, and appendices
• Implement and improve upon administrative processes for more efficient workflow
• Collect, examine, and organize evidence and other legal documents for attorney review and case preparation
• Draft and proofread correspondence and legal documents, such as pleadings and contracts
• Research regulations, laws, and legal articles to assist with the preparation of reports, case files, and legal advice
• Manage client billing by preparing, finalizing, and sending out bills, as well as resolving billing issues in cooperation with the billing attorney
• Communicate with clients and witnesses to schedule meetings, interviews, and depositions
• Manage, organize, and maintain documents in paper or electronic filing systems
• Provide general administrative assistance, such as maintaining the attorney’s calendar and making travel arrangements
• Performs other related duties as assigned to meet the needs of the business

Qualification

• High school diploma or GED
• Associate’s Degree in Paralegal Studies, Bachelor’s Degree, or a Paralegal Certificate (preferred)
• Experience in Personal Injury, Workers Compensation, Premises, First Party or other injury related practice areas (preferred)
• At least 2 years of experience as an Administrative Assistant preferably in a law firm setting or in a corporate legal department
• Highly organized with the ability to multitask, prioritize, handle a fast-paced environment, and manage workload with a great attitude and minimal supervision
• Strong written and verbal communication skills, including good presentation skills

This role is on-site, which gives you the chance to be fully immersed in the work and gain direct experience alongside the team. We’ve found that being in the office helps new team members get up to speed quickly and feel more connected.

#LI-FW1

Campaign & Donor Relations Associate 

Hillel International

Role Overview

Hillel International’s Advancement Pillar is seeking a highly organized and detail-oriented Campaign and Donor Relations Associate to join the Advancement and Philanthropic Services team. This position supports Hillel’s mission by managing donor communications, ensuring the accuracy of gift and donor data, and facilitating smooth financial processing and stewardship. The ideal candidate is a systems thinker with excellent communication skills, a proactive work ethic, and a desire to grow in the fundraising and nonprofit sectors. This position is fully remote and open to eligible candidates in the United States.

What You’ll Do

Donor Relations & Stewardship:

• Serve as the primary point of contact for donor inquiries via phone and email, providing high-quality support and customer service.
• Manage the production and distribution of donor acknowledgments, tribute notifications, and pledge reminders.
• Track and report on planned giving commitments and associated documentation.
• Maintain up-to-date constituent records and ensure accuracy across all touchpoints.

Gift Processing & Finance Liaison:

• Accurately process incoming donations across multiple channels, including checks, wires, stock, online gifts, and donor-advised funds.
• Partner with the Finance team to reconcile donations and ensure accurate coding and reporting on a daily, weekly, and monthly basis.
• Serve as a liaison between the Advancement and Finance teams and local Hillels regarding gift processing and documentation.

Data & Reporting:

• Manage donor records in Salesforce, including gift entry, donor profiles, and engagement activity.
• Run regular reports to track campaign and donor activity; perform data audits to ensure system integrity.
• Support direct mail and digital fundraising campaigns by managing lists and gift imports in coordination with external vendors.

Team & Event Support:

• Play an integral role in backend logistics and data support for Advancement events and webinars.
• Collaborate with key programmatic teams to ensure donor information is gathered, shared, and used effectively.
• Take on special projects and administrative tasks as needed to support the broader Campaign Services team.

What You’ll Bring to the Job

• A bachelor's degree. 
• At least two years of professional work experience or internships.
• A passion for mission-driven work and curiosity about fundraising strategy.
• Strong attention to detail, organizational skills, and the ability to manage multiple priorities simultaneously.
• Excellent interpersonal and communication skills, both written and verbal.
• Proficiency in Microsoft Office, particularly Excel; prior experience with Salesforce or another CRM preferred.
• A self-starting attitude with a collaborative spirit and willingness to learn.
• Experience in a fundraising, customer service, or data-focused role is a plus.
• Commitment to confidentiality and ethical handling of donor data.

What You’ll Receive

• Competitive salary range: $50,000 to $55,000, commensurate with experience.
• This position is fully remote and open to eligible candidates in the United States.
• Full suite of employee benefits, including health insurance, retirement plan, generous paid time off, parental leave, and flexible spending plans.
• Ongoing professional development, training, and mentoring opportunities.
• A dynamic, values-driven work environment with passionate colleagues.

#LI-REMOTE

Who we are

The real world is the next frontier, and at Metropolis, we are creating the artificial intelligence to make it responsive. We are pioneering the Recognition Economy — a future where mundane repetition disappears and being known unlocks access, comfort, and belonging everywhere you go. From transforming parking into a seamless drive-in, drive-out experience for millions of Members to expanding our intelligence layer across retail and hospitality, we are building a world that feels instinctive and magical. The future isn’t coming; it’s here, and we need builders, innovators, and problem solvers to help us create it.

Who you are

Metropolis is seeking a Manager, Strategic Operations to serve as the operational hub of the Chief Commercial Officer’s office. You are a high-EQ professional who protects the CCO’s time and extends their reach across the organization by ensuring people and processes run with absolute precision. As a trusted partner and the single point of contact for executive leadership coordination, you will manage complex governance, administrative operations, and strategic initiatives to ensure the office moves at the speed of our AI-first environment.

What you'll do

• Own preparation logistics for regular cadence meetings, including developing presentations, pulling materials, and managing agenda inputs
• Support town hall preparation by coordinating slides, timing, and communication logistics
• Coordinate with the VP of Strategic Initiatives and commercial leadership on cross-functional meeting preparation
• Manage distribution lists and communication infrastructure for the Operations and Commercial leadership teams
• Lead the Annual Meeting prep calendar by coordinating calls, materials, and communications across contributing stakeholders
• Represent the CCO's office in weekly company-wide syncs to ensure operations inputs are captured and actioned
• Manage recurring commission audit processes in Salesforce and coordinate with SVP-level leaders on data accuracy
• Lead monthly operational coordination calls to drive readiness among market leads and commercial stakeholders
• Oversee vendor relationships with strategic partners and manage the employee recognition program for the operations team
• Default to AI tools for drafting communications, managing inbox triage, and summarizing meeting outputs to improve office workflows

What we're looking for

• 6+ years of experience in a strategic program management, consulting, operations coordination, or similar role
• Exhibit exceptional organizational skills with a strong bias for action and the ability to close loops independently
• Demonstrate high EQ and professional maturity when interacting with C-suite leaders, investors, and external partners
• Navigate ambiguity comfortably and make sound judgment calls without complete information
• Maintain strict discretion with confidential information regarding senior leadership
• Operate with technical proficiency in Google Workspace or Microsoft 365
• Use AI productivity tools such as Claude, ChatGPT, or Gemini to improve executive support workflows
• Identify opportunities to pilot and implement new AI tools to reduce manual overhead
• Act as a reliable point of contact for ELT assistants to ensure the scheduling ecosystem runs smoothly
• Ability to represent the CCO's office independently to ensure governance processes run on time

While not required, these are a plus:

• Experience supporting a CCO, COO, or equivalent executive leader
• Familiarity with Salesforce
• Experience in the parking, real estate, or technology industries
• Demonstrated experience using AI to specifically improve executive support workflows

4 Days in Office: Metropolis values in-person collaboration to drive innovation, strengthen culture, and enhance the Member experience. Our corporate team members hold to our office-first model, which requires employees to be on-site at least four days a week, fostering organic interactions that spark creativity and connection

When you join Metropolis, you'll join a team of world-class product leaders and engineers, building an ecosystem of technologies at the intersection of parking, mobility, and real estate. Our goal is to build an inclusive culture where everyone has a voice and the best idea wins. You will play a key role in building and maintaining this culture as our organization grows. The anticipated base salary for this position is $120,000.00 USD to $150,000.00 USD annually. The actual base salary offered is determined by a number of variables, including, as appropriate, the applicant's qualifications for the position, years of relevant experience, distinctive skills, level of education attained, certifications or other professional licenses held, and the location of residence and/or place of employment. Base salary is one component of Metropolis' total compensation package, which may also include access to or eligibility for healthcare benefits, a 401(k) plan, short-term and long-term disability coverage, basic life insurance, a lucrative stock option plan, bonus plans, and more. #LI-CH1 #LI-Onsite

Keller Postman represents a broad array of clients in class and mass actions, individual arbitrations, and multidistrict litigation matters. With a particular emphasis on large-scale arbitration proceedings, we represent hundreds of thousands of clients across mass arbitration dockets, as well as high-profile mass tort, antitrust, privacy, product liability, employment, and consumer-rights matters. Our firm also acts as plaintiffs' counsel in high-stakes public-enforcement actions. Our mission is to achieve exceptional results for our clients, drive innovation in the practice of law, and pursue unparalleled excellence in everything we do.

Purpose:

Keller Postman seeks a Senior Arbitration Paralegal to support its growing practice representing claimants in high-volume, complex arbitration proceedings. This role will be heavily focused on managing all phases of arbitration matters—from pre-filing through hearings and post-award administration—often across thousands of individual claims. The Senior Arbitration Paralegal will be responsible for executing and overseeing complex workflows in a fast-paced, high-volume environment, with a strong emphasis on organization, process management, and attention to detail.

This individual will also spend approximately thirty percent of their time coordinating assignments within an assigned arbitration docket, as well as mentoring and training paralegals and legal assistants.

This in-person role may be based in Chicago, Washington, D.C., or Coral Gables, Florida. The compensation range for this full-time position is $60/hour to $90/hour, plus a year-end discretionary bonus and benefits.

Essential Functions:

• Coordinate and assign tasks to paralegals and legal assistants across large arbitration dockets, ensuring timely and accurate execution of filings and deadlines.
• Assist with training and development of legal support staff by coaching and mentoring, particularly on arbitration-specific processes and workflows.
• Manage all phases of arbitration matters, including demand preparation and filing, arbitrator selection, case administration, discovery coordination, hearing preparation, and post-award processes.
• Prepare and file arbitration demands, submissions, and supporting documentation with arbitration forums such as AAA, JAMS, and other providers.
• Track and manage high-volume arbitration filings, deadlines, and procedural requirements across multiple jurisdictions and arbitration forums.
• Coordinate arbitrator selection processes, including strike lists, rankings, and communications with arbitration administrators.
• Support hearing preparation by organizing exhibits, witness materials, and hearing binders; manage logistics for remote and in-person arbitration hearings.
• Maintain and oversee large datasets related to arbitration claims, ensuring accuracy in client information, claim status, and filing requirements.
• Conduct factual and legal research to support arbitration strategy and case development.
• Cite-check legal documents and ensure compliance with applicable arbitration rules and procedural requirements.
• Organize and maintain case files, client records, and arbitration materials in electronic systems, including NetDocuments and other case management platforms.
• Develop and implement scalable processes and workflows to efficiently manage high-volume arbitration matters.
• Communicate with arbitration forums, opposing counsel, clients, experts, and vendors as needed.
• Coordinate cross-functionally with internal teams (e.g., intake, data, and litigation support) to streamline arbitration processes.
• Other duties as assigned.

Required Skills and Abilities:

• Deep understanding of arbitration procedures, rules, and forums (e.g., AAA, JAMS), including mass arbitration processes.
• Experience managing high-volume case dockets or large-scale, multi-claim matters.
• Familiarity with California court rules and procedures. 
• Strong project management and organizational skills, with the ability to manage competing deadlines across hundreds or thousands of matters.
• Demonstrated proficiency in legal writing, document preparation, and citation practices (Bluebook familiarity preferred).
• Ability to coach, mentor, and develop junior team members.
• Ability to function effectively in a fast-paced, high-volume, and evolving environment.
• Excellent verbal, written, and interpersonal communication skills.
• Strong attention to detail and commitment to accuracy.
• Excellent time-management skills with a proven ability to meet deadlines and adapt to shifting priorities.
• Ability to maintain confidentiality and exercise sound judgment.
• Ability to work independently while also collaborating effectively across teams.
• Proficiency in Microsoft Office (Word, Outlook, Excel, PowerPoint) and legal systems (e.g., NetDocuments, PACER, Westlaw).

Education/Experience:

• Minimum of 6 years of paralegal experience required.
• Significant experience supporting arbitration matters, preferably high-volume or mass arbitration, strongly preferred.
• Experience managing complex case workflows across multiple jurisdictions or forums.
• Experience mentoring and training junior legal support staff.
• Experience working with arbitration platforms (e.g., AAA, JAMS) and/or high-volume filing systems preferred.
• Associate’s or bachelor’s degree from an accredited college or university preferred.

Keller Postman represents a broad array of clients in class and mass actions, individual arbitrations, and multidistrict litigation matters. With a particular emphasis on large-scale arbitration proceedings, we represent hundreds of thousands of clients across mass arbitration dockets, as well as high-profile mass tort, antitrust, privacy, product liability, employment, and consumer-rights matters. Our firm also acts as plaintiffs' counsel in high-stakes public-enforcement actions. Our mission is to achieve exceptional results for our clients, drive innovation in the practice of law, and pursue unparalleled excellence in everything we do.

Purpose:

Keller Postman seeks a Senior Arbitration Paralegal to support its growing practice representing claimants in high-volume, complex arbitration proceedings. This role will be heavily focused on managing all phases of arbitration matters—from pre-filing through hearings and post-award administration—often across thousands of individual claims. The Senior Arbitration Paralegal will be responsible for executing and overseeing complex workflows in a fast-paced, high-volume environment, with a strong emphasis on organization, process management, and attention to detail.

This individual will also spend approximately thirty percent of their time coordinating assignments within an assigned arbitration docket, as well as mentoring and training paralegals and legal assistants.

This in-person role may be based in Chicago, Washington, D.C., or Coral Gables, Florida. The compensation range for this full-time position is $60/hour to $90/hour, plus a year-end discretionary bonus and benefits.

Essential Functions:

• Coordinate and assign tasks to paralegals and legal assistants across large arbitration dockets, ensuring timely and accurate execution of filings and deadlines.
• Assist with training and development of legal support staff by coaching and mentoring, particularly on arbitration-specific processes and workflows.
• Manage all phases of arbitration matters, including demand preparation and filing, arbitrator selection, case administration, discovery coordination, hearing preparation, and post-award processes.
• Prepare and file arbitration demands, submissions, and supporting documentation with arbitration forums such as AAA, JAMS, and other providers.
• Track and manage high-volume arbitration filings, deadlines, and procedural requirements across multiple jurisdictions and arbitration forums.
• Coordinate arbitrator selection processes, including strike lists, rankings, and communications with arbitration administrators.
• Support hearing preparation by organizing exhibits, witness materials, and hearing binders; manage logistics for remote and in-person arbitration hearings.
• Maintain and oversee large datasets related to arbitration claims, ensuring accuracy in client information, claim status, and filing requirements.
• Conduct factual and legal research to support arbitration strategy and case development.
• Cite-check legal documents and ensure compliance with applicable arbitration rules and procedural requirements.
• Organize and maintain case files, client records, and arbitration materials in electronic systems, including NetDocuments and other case management platforms.
• Develop and implement scalable processes and workflows to efficiently manage high-volume arbitration matters.
• Communicate with arbitration forums, opposing counsel, clients, experts, and vendors as needed.
• Coordinate cross-functionally with internal teams (e.g., intake, data, and litigation support) to streamline arbitration processes.
• Other duties as assigned.

Required Skills and Abilities:

• Deep understanding of arbitration procedures, rules, and forums (e.g., AAA, JAMS), including mass arbitration processes.
• Experience managing high-volume case dockets or large-scale, multi-claim matters.
• Familiarity with California court rules and procedures. 
• Strong project management and organizational skills, with the ability to manage competing deadlines across hundreds or thousands of matters.
• Demonstrated proficiency in legal writing, document preparation, and citation practices (Bluebook familiarity preferred).
• Ability to coach, mentor, and develop junior team members.
• Ability to function effectively in a fast-paced, high-volume, and evolving environment.
• Excellent verbal, written, and interpersonal communication skills.
• Strong attention to detail and commitment to accuracy.
• Excellent time-management skills with a proven ability to meet deadlines and adapt to shifting priorities.
• Ability to maintain confidentiality and exercise sound judgment.
• Ability to work independently while also collaborating effectively across teams.
• Proficiency in Microsoft Office (Word, Outlook, Excel, PowerPoint) and legal systems (e.g., NetDocuments, PACER, Westlaw).

Education/Experience:

• Minimum of 6 years of paralegal experience required.
• Significant experience supporting arbitration matters, preferably high-volume or mass arbitration, strongly preferred.
• Experience managing complex case workflows across multiple jurisdictions or forums.
• Experience mentoring and training junior legal support staff.
• Experience working with arbitration platforms (e.g., AAA, JAMS) and/or high-volume filing systems preferred.
• Associate’s or bachelor’s degree from an accredited college or university preferred.

• GMMB has a hybrid work schedule with at least three days in office presence; additional in office days as needed. 
• This position is based in Washington, DC. 
• Salary range - $50,000 - $60,000 
• This is a full-time, salaried and benefits eligible position to run through mid-November 2026.

This is an entry-level position on GMMB’s award-winning political team and is a great opportunity to play a key supporting role on some of the biggest races and issues in the 2026 midterm election cycle.

As an Assistant Account Executive on the Political Team, you would… 

• Develop and maintain client and project documents, including timelines/calendars, budget trackers, meeting notes, and conference call reports.
• Research, analyze, and summarize political landscape and trends for prospective and current clients.              
• Conduct footage research, pre-interviews of video shoot candidates, and assist team leaders with ad production process and development.
• Develop quick-turn, succinct memos and briefs on developing issues in the political and media landscape.
• Coordinate logistics and deliverables between account, creative, paid media, digital, billing, and/or production departments, which can include scheduling meetings, updating deliverables spreadsheets, and more.
• Assist senior team leaders with administrative support as needed, including coordinating travel, expenses, scheduling, and other tasks as they arise.
• Provide quality control support for production of all advertising and media content, from copy editing to footage cue sheet preparation and reviews.
• Schedule and coordinate client, internal, vendor meetings, and video calls.
• Become well-versed on assigned clients and their priorities and issue areas, including the political landscape, the state of competitive races, and important news stories that could impact clients.
• Learn the services of the firm including media relations, communications, event planning, grassroots organizing and coalition building, advertising, and digital and social media.

You have…

• Bachelor’s degree from a four-year college or university or equivalent experience.
• Previous internship or experience in political campaigns, issue advocacy, advertising, communications, public relations, or related field a plus.
• Passion for Democratic politics and advocacy.
• Strong work ethic, attention to detail, and willing to work long hours under tight deadlines in high pressure situations.
• Positive attitude and are a team player!

Preferably but not required, you have…

• Experience with editing and creative tools like Canva, Adobe Photoshop, Illustrator, and/or Premiere.
• Proficiency with organizational tools like Microsoft Xcel and Google Sheets, including advanced formula skills and building macros.
• Familiarity with Artificial Intelligence tools and understanding how and when to utilize them and how to build agents to promote efficiency.

About the Position

The Strategic Events Specialist supports the planning, coordination, and execution of the Agency’s strategic events portfolio. This role provides end-to-end event delivery—including concept development, project management, logistics, vendor coordination, run-of-show development, and on-site execution—for internal and external engagements that advance Agency priorities and stakeholder relationships. The Specialist ensures events align with Agency branding and messaging, comply with applicable policies and procedures, and are delivered on schedule and within approved budgets.

Responsibilities

• Plan and execute strategic events (in-person, virtual, and hybrid), including ceremonies, roundtables, panels, receptions, press events, stakeholder briefings, and conferences
• Develop event plans, timelines, task trackers, and production schedules to ensure coordinated execution across internal teams and external partners.
• Support event concept development by translating communication objectives into event formats, audience strategies, and program designs that achieve desired outcomes
• Draft and manage event documentation, including run-of-show, agendas, invitation lists, RSVP tracking, talking points requests, briefing notes, and staffing plans. 
• Coordinate event logistics, including venue research and selection, room setups, A/V and staging needs, accessibility considerations, transportation, and guest flow.
• Manage vendor and partner coordination (e.g., venues, caterers, A/V, printers, production teams), including requesting quotes, tracking deliverables, and monitoring deadlines and
• Support budget planning and tracking for events, including maintaining cost estimates, reconciling invoices, and ensuring expenditures align with approvals and contract requirements.
• Coordinate internal clearances and approvals for event materials and execution requirements, including invitations, programs, signage, speaker participation, and branded collateral. 
• Support speaker management, including outreach coordination, confirmation tracking, biography collection, headshots, and day - of speaker readiness and cueing.  
• Collaborate with communications colleagues to ensure events are integrated with broader communications plans, including media engagement, social content capture, and post-event amplification. 
• Support event-related content and production needs such as signage, printed materials, name badges, scripts, slide coordination, and event photography/videography requests.

Qualifications 

• Bachelor's degree in communications, public relations, marketing, event management, hospitality, international affairs, or related field.
• Minimum of 2-3 years of experience in event planning and execution, preferably supporting executive-level, government, or high-visibility stakeholder events.
• Strong project management, organizational, and attention-to-detail skills.
• Excellent written and verbal communication skills.
• Demonstrated ability to manage multiple events and priorities in a fast-paced environment with tight deadlines.
• Strong interpersonal skills and ability to work effectively with senior stakeholders, vendors, and cross-functional teams.
•  Proficiency with common event tools (e.g., RSVP management, virtual event platforms) and Microsoft Office.
• The contractor shall be a U.S. Citizen and have the ability to obtain and maintain a Public Trust clearance or higher.

About the Position

Dexis is currently seeking a Program Manager for a contract to support the Deputy Chief of Staff (DCS) of the General Staff -8 (G8) in support of the Director of Material. The DCS G-8 is the principal military advisor to the Chief of Staff, Army (CSA) and the Assistant Secretary of the Army, Financial Management and Comptroller (ASA(FMC)) for the Programming phase of the Planning, Programming, Budgeting, and Execution (PPBE) process. The DCS, G-8 coordinates with the Assistant Secretary of the Army, Acquisition, Logistics, and Technology (ASA(ALT)) on all proposed programming and process recommendations related to ongoing and future acquisition programs and science and technology initiatives. The DCS, G-8 coordinates with Army Futures Command (AFC) for program funding for all elements of the future force materiel modernization enterprise.

Dexis is looking for a highly qualified Program Manager to lead a future contract to support DCS G8 with analytic expertise and programmatic support in force development, analysis, integration, information, tactical data systems, and equipment fielding process. Programming will focus on army capabilities integration, prioritization, experimentation, test and evaluation and science and technology. Project tasks include validation, approval sourcing, resourcing, prioritization, analysis, reviews, recommendations, assessment of analytical products, information gathering, stakeholder engagement, configuration management research, strategy development, recommendations, program management and administrative support.

This position is based in the NCR hybrid between client location (at least three days a week) and Dexis offices. The position is subject to client approval and contract award.

Responsibilities

• Oversee the day-to-day administration of the contract.
• Manage relationship with the client; communicate daily with the COR and be available between 8:00 and 16:30 daily.
• Lead a large dispersed team, ensuring collaboration, coordination and clear internal team communication.
• Ensure deliverables, products, services, and personnel meet government needs and expectations.
• Provide innovative approaches to team management.
• Provide technical support, leadership, and creation of processes in execution of the contract, including development of analytical strategies, designing, and utilizing data, research, and stakeholder collection tools, and making actional data-based recommendations.
• Lead quality assurance and technical excellence of work of the contract and team; ensure deliverables and products are delivered timely and of quality acceptable to both the client and Dexis.
• Track tasks and deliverables across the contract; work to mitigate risk and ensure the high quality of deliverables and manage workloads of team members.
• Keep abreast of trends of Army priorities, analysis, warfighter requirements, and research.
• Maintain positive team morale and culture.
• Other duties as assigned.

Qualifications 

• Bachelor's Degree in a relevant field
• At least 10 years of experience supporting the US government as a contractor
• 5 years of demonstrated program management experience with project planning, execution, and performance including:
  • Delegating and tracking the status of tasks and lines of effort across geographically dispersed teams (spanning highly different time zones),
  • Mitigating risks to completion of tasks,
  • Ensuring deliverables are quality controlled prior to delivery to the government client,
  • Facilitating team collaboration,
  • Anticipating and proactively finding efficiencies and creating new processes when needed
• Specialized knowledge in contract management, work planning, control of budget, task execution personnel management, and supervision of analysts and consultants
• Interdisciplinary skill set of PPBE, DOD acquisition process and procedures, and JCIDS
• Force development skills across the domains of DOTMLPF-P in a fiscally constrained environment
• Experience supporting, reporting, and briefing the highest Army echelons such as HQDA and integrating new equipment into units at battalion levels
• Active Secret security clearance

Preferred Qualifications 

• 10 years of management experience, leading multi-disciplined teams of analysts, and other personnel.
• Previous military experience.
• Experience creating stability and security for large teams.
• Strong understanding of Army force readiness expertise and name recognition with key decision makers.
• Demonstrated experience with risk mitigation planning.
• Strategic, big picture thinker.
• DoD Top Secret clearance.

Role: COMPASS Junior Engagements SETA

Location: Washington D.C.

Remote delivery: No; on-site delivery in DC; travel anticipated

Clearance: Public Trust

Roles and Responsibilities:

• Support ARPA-H convenings, receptions, workshops, and stakeholder meetings — from intimate roundtables to large-scale innovation showcases
• Manage end-to-end event logistics including attendee registration and communications, materials preparation, and on-site execution
• Coordinate travel arrangements and complex trip logistics for ARPA-H leadership and stakeholders
• Coordinate outreach efforts and maintain engagement tracking systems
• Prepare briefing materials, agendas, and follow-up communications for meetings and events
• Maintain event calendars, stakeholder databases, and project management systems
• Develop post-event reports and metrics to measure engagement impact
• Work closely with ARPA-H program teams, communications, and leadership to align engagements with strategic priorities

Requirements:

• 2-3 years of experience in event management, stakeholder engagement, travel coordination, or related role
• Exceptional attention to detail — you catch what others miss and nothing falls through the cracks
• Experience working across the healthcare, life sciences, research, or innovation ecosystems (industry, academic institutions, startups, government, nonprofits)
• Proven ability to manage multiple projects simultaneously while maintaining quality and meeting deadlines
• Strong organizational and project management skills
• Excellent written and verbal communication skills
• Comfort with ambiguity and ability to problem-solve in real-time

Minimum degree: Bachelor’s degree

Opportunity

Brunswick Group is seeking an Insight Consultant (Associate) to join our Insight team to drive its media analytics research offer in the US. Reporting to the Global Head of Analytics in London, you will be based in our New York or Washington D.C. office, and play a key role in scoping, delivering and presenting research to clients, as well as championing the use of analytics and developing our client offer to clients. Extensive experience using media analytics tools is required, as is the ability to identify and communicate actionable insights to clients.

About Brunswick Insight

At Brunswick Insight, we support all phases of client engagement, from proposal to final deliverable. We provide the research, data and analysis that act as the strategic foundation of the Brunswick offer. We bring the outside in, and help our clients understand the voice of their stakeholders so that we can align strategy and communications with the expectations they need to meet, arming our clients with the information they need to navigate business critical moments.  

About the Role

• Manage analytics research projects for clients in the US, identifying key business questions and objectives, scoping and framing research project plans and leveraging the right tools and techniques
• Take accountability for project logistics end to end to ensure on-time and on-budget work streams and deliverables
• Promote the analytics offer within the US offices to build awareness of what the Insight practice can offer to support new and existing clients
• Deliver training to upskill colleagues, in collaboration with Global Head of Analytics
• In addition to developing more formal training programs, offer junior colleagues frequent feedback and coaching
• Push analytics forward by identifying innovative methodologies and tools that will enhance the offer, as well as opportunities for the integration of analytics into client mandates
• Build close relationships with clients and colleagues, as a trusted partner and advisor

What We're Looking For

Knowledge, Skills, and Abilities

• An experienced professional, well-versed in research methods such as media evaluation, social media analysis, influencer mapping, audience analytics
• Someone with a keen interest in current affairs and in particular the issues that companies are currently dealing with
• An experienced user of software/databases for analyzing content such as news coverage, social media posts, financial documents, LLM responses, etc.
• Familiar with the traditional media landscape and have a good understanding of how social media works, and how it shapes public perceptions
• Someone who possesses strong analytical skills, with the ability to identify business questions, capture and analyze relevant data, draw conclusions, and develop actionable recommendations
• A strong communicator who can present complicated findings in a way that cuts through the noise and helps the audience understand what really matters and what it means for them
• Comfortable working as part of a global team and managing/developing internal and external relationships
• Perceptive and empathetic, with the ability to manage up, down, and across
• Self-directed with the ability to exercise good judgment in difficult situations
• Motivated, collaborative and intellectually curious, with a passion for innovation, and finding solutions to tricky problems
• Able to practice discretion with confidential client matters
• Someone with strong project management skills, who can keep on top of their workload and is also attentive to detail
• Proactive, and can adapt quickly to change, with a sense of humor

Ideal Candidate

• 6+ years of experience in traditional and social media analytics, with some research agency or consultancy experience
• Strong analytical skills with the ability to translate client needs into actionable plans, conduct data analysis and interpretation, and identify key findings and recommendations
• Extensive experience using off-the-shelf media analytics research tools such as Brandwatch, Quid, Meltwalter, Talkwalker, etc
• Strong writing skills; the ability to summarize complex data into succinct findings and implications
• Client management experience, including developing and pitching for new business
• An understanding of corporate and financial communications, and interest in the financial, political and social issues companies are dealing with
• Advanced project management skills, and can monitor team, identify and address issues/problems in the research process, and deliver effectively in time-compressed circumstances
• Strong analytical skills with ability to understand client needs, analyze social listening data, and independently draft impactful client deliverables that inform recommendations
• Intermediate/advanced level proficiency in MS Excel and MS PowerPoint (Pivot tables, XLOOKUP, etc)
• (Desirable) Experience with text-analytics tools (Python, Stata, R , etc) as well as tools used to analyze LLM responses

Why Join Us

Whether you are joining a client facing team, a core services team, or starting out on your professional career journey, joining Brunswick unlocks a range of exceptional employee benefits to support your financial future, health and wellness, family and community and continuous professional development.

The successful applicant will be eligible for the following compensation and benefits package: 

Base Pay: The annual base compensation range for this role is $130,000 - $160,000. The base pay offered will be determined by factors including experience, skills, training, office location, certifications, and education.

Bonus Eligibility: Annual discretionary bonus contingent upon individual and firm-wide performance.

Benefits: Medical, Dental, and Vision insurance. Disability insurance. Employee assistance program. Flexible spending account. Health savings account. Life insurance. Commuter Benefits. Generous Paid Time Off: 25 vacation days and 10 days sick leave, as well as 11 paid company holidays. Firm-sponsored 401(k) Plan with 3% automatic company contribution of base and bonus with an additional 1.5% profit share– immediate vesting. Career training and development opportunities. Employee discounts.

Office Policy: At Brunswick, our work is a craft that thrives in teaching environments – whether in our offices or on-site with clients – through real-time observation, collaboration, human connection, clear guidance and by challenging one another to keep getting better. Our policy is that our team members are in person – either in the office or on-site with clients – at least four days each week.

The firm will provide reasonable accommodation to qualified applicants or employees, as defined by applicable law. In addition to the application, the process may include virtual and in-person interviews, as well as an assessment, which may be timed. To request an accommodation during our application and hiring process, email americasaccommodations@brunswickgroup.com.