• Play a key role in the month-end, quarter-end, and year-end close processes, ensuring timely and accurate completion
• Prepare and review journal entries, including accruals, prepaids, and complex adjustments
• Perform account reconciliations, ensuring completeness and resolution of discrepancies
• Contribute to the preparation and review of financial statements (P&L, balance sheet, cash flow)
• Support multi-entity close activities, including consolidations and intercompany eliminations
• Maintain integrity of the general ledger and ensure proper application of accounting policies (GAAP)
• Analyze financial results and investigate variances to ensure accuracy and completeness
• Support audit preparation and coordinate documentation for external auditors
• Strengthen and maintain internal controls and accounting processes
• Identify and drive improvements in close efficiency, documentation, and systems

• Bachelor’s degree in Accounting, Finance, or related field (CPA or MBA a plus)
• 9+ years of progressive accounting experience
• Strong experience with month-end close, financial reporting, and general ledger ownership
• Experience supporting external audits, with the ability to meet increased documentation and reporting requirements
• Experience in multi-entity environments, including consolidations and intercompany eliminations
• Experience supporting project-based accounting, including percentage of completion revenue recognition, CIP cost tracking, and project-level margin analysis
• Advanced Excel skills and experience with accounting systems (Microsoft Dynamics, or similar)
• Exposure to AI and automation tools, with the ability to apply technology to streamline accounting processes and reporting

• High level of accuracy and attention to detail
• Strong ownership and accountability
• Ability to operate both hands-on and at a higher level within the close process
• Process-driven with a focus on improving efficiency and consistency
• Strong problem-solving and analytical skills
• Collaborative and adaptable in a fast-paced environment

• Calendar & Priority Management: Manage calendars for Business Development leaders, prioritizing high-impact meetings, client interactions, and internal alignment
• Team Coordination & Communication: Act as a central point of coordination across the Business Development team and cross-functional partners, ensuring clear communication and follow-through
• Travel Coordination: Coordinate travel arrangements, including flights, accommodations, and logistics, aligned with team schedules and priorities
• Scheduling & Meeting Execution: Organize internal and external meetings, including client meetings and team sessions
• Document Coordination: Track key documents, approvals, and signatures in partnership with internal teams (e.g., legal), ensuring timely execution
• Project Support: Provide administrative support for Business Development initiatives, as needed
• Expense Management: Process expenses in a timely and accurate manner
• Office Management: Own day-to-day operations of the NYC office and assist in maintaining a well-organized and efficient office environment, including ordering supplies and overseeing office equipment
• Ad Hoc Support: Assist with additional tasks and priorities as they arise across the Business Development team

• 2+ years of experience in an administrative or executive support role
• Exceptional organizational and time management skills with strong attention to detail
• Experience managing competing priorities
• Strong written and verbal communication skills
• High level of discretion, judgment, and integrity
• Proactive, resourceful, and solutions-oriented mindset
• Proficiency in Microsoft Office (Outlook, Excel, PowerPoint)
• Experience supporting multiple executives or a growing team is a strong plus
• NYC-based role requiring 4 days per week in-office, with occasional travel to the Asbury Park headquarters (via company-provided Thursday shuttle) to support senior Business Development leadership

We offer competitive compensation and benefits designed to support you inside and outside of work:

Strategic Partnership & Execution: Partner directly with the VP of Project Management to define priorities, drive execution, and act as an extension of leadership to ensure alignment and accountability.

Initiative Leadership & Throughput Improvement: Own high-impact initiatives, identify bottlenecks across the project lifecycle, and implement structured solutions that improve speed, predictability, and execution.

Cross-Functional Alignment: Drive coordination across Development, Engineering, Construction, Finance, Procurement, and PMO to ensure priorities translate into action.

Data Analytics & Performance Insights: Build dashboards, analyze performance data, and translate insights into clear, actionable recommendations for leadership.

Continuous Improvement & Capability Building: Capture lessons learned to refine project management best practices, tools, and governance frameworks, and strengthen PM team capabilities.

Executive Communication: Develop concise, executive-ready materials for leadership updates, decision-making, and board-level discussions.

We offer competitive compensation and benefits designed to support you inside and outside of work:

Application Management & Execution (Core Focus)

• Take ownership of organizing, preparing, tracking, and submitting applications for community solar, grant, and tax credit programs.
• Maintain detailed trackers to monitor application status, deadlines, requirements, and outcomes across multiple projects.
• Ensure all applications are complete, accurate, and compliant with program rules prior to submission.
• Manage a high volume of applications simultaneously, ensuring nothing falls through the cracks.

Data & Workflow Coordination

• Work within company data systems, workflows, and CRM tools to process and manage application-related information.
• Update CRM and internal trackers with accurate, timely data to maintain a reliable system of record.
• Organize large datasets and documentation required for submissions.

Cross-Functional Support

• Coordinate with internal teams (development, finance, legal, etc.) to gather required inputs for applications.
• Communicate clearly on deadlines, requirements, and application status to ensure alignment across teams.
• Support the preparation of materials for regulatory filings, financing requests, and stakeholder communications.

Program Understanding & Compliance

• Develop working knowledge of assigned community solar markets, including program rules, timelines, and eligibility criteria.
• Interpret application requirements and ensure all submissions align with regulatory and compliance standards.
• Translate complicated program requirements into clear, actionable steps for internal teams.

Process Improvement & Operational Efficiency (High Priority)

• Track application performance and identify bottlenecks, delays, or inefficiencies in workflows.
• Help document and maintain standard operating procedures (SOPs) for application processes.
• Proactively suggest and implement improvements to increase application success rates, speed, and team productivity.
• Support the development of better systems, tools, and templates to streamline execution.

• Strong organizational skills, with the ability to manage multiple applications and deadlines simultaneously.
• High attention to detail, especially when working with complex documentation and requirements.
• Excellent written and verbal communication skills.
• Strong analytical and problem-solving abilities.
• Ability to synthesize information from multiple sources (CRM systems, program rules, internal inputs).
• Collaborative mindset with the ability to work across teams.
• Comfortable working in a fast-paced, deadline-driven environment.

Technical Skills

• Proficiency in Microsoft Excel and Office Suite preferred.
• Experience with CRM systems (e.g., Salesforce, Microsoft Dynamics) is a plus.

What Success Looks Like in This Role

• Applications are consistently submitted on time, complete, and error-free.
• Clear, reliable tracking systems exist for all active applications.
• Internal teams are aligned and informed on deadlines and requirements.
• Processes become more efficient over time through documented improvements and better systems.
 

• Bachelor’s or Associate Degree
• Interest in clean energy and community solar programs.

Leadership

• Leads, coaches, and develops field quality team through on-site presence, real-time feedback, and consistent accountability.

• Makes timely field decisions under pressure using inspection data, defect trends, and risk assessments to prevent rework and long-term asset issues.

• Sets and enforces uncompromising safety and workmanship standards for commercial rooftop installations, ensuring compliance with codes, AHJs, and manufacturer requirements.

• Builds a strong quality culture grounded in integrity, continuous improvement, and ownership of long-term system performance beyond project closeout.

Quality Inspections & Verification

• Perform incoming inspections of solar materials including modules, racking systems, inverters, wire, conduit, and hardware

• Conduct in-process and final inspections of rooftop solar installations

• Verify compliance with engineering drawings, electrical schematics, NEC, AHJ, and utility requirements

• Inspect rooftop penetrations, waterproofing, and structural attachments

Electrical & Mechanical Quality Checks

• Verify torque values on mechanical and electrical connections

• Inspect grounding and bonding systems

• Confirm correct labeling, signage, and safety markings

Documentation & Records Management

• Maintain inspection checklists, installation records, and as-builts

• Capture photographic evidence of installation quality

• Support turnover packages for owners, utilities, and AHJs

Nonconformances & Corrective Action

• Identify and document nonconforming work

• Support corrective actions and verify close-out

Compliance & Audits

• Support internal, customer, utility, and AHJ inspections

Cross-Functional Support

• Collaborate with construction, engineering, operations, safety, supply chain, and subcontractors

• Provide real-time quality feedback and support training

• Experience with conducting employee reviews based on identified goals.

• High school diploma or GED required; technical or associate degree preferred

• 2+ years of leadership in quality, construction, electrical, or solar roles

• 1–3 years of experience in quality, construction, electrical, or solar roles

• Ability to read construction drawings and electrical schematics

• Familiarity with NEC, OSHA, UL, and local building codes

• Working knowledge of electrical and mechanical systems

• Proficiency with Microsoft Office and mobile inspection tools

• Valid driver’s license

Enterprise Logistics Strategy

Inventory & Systems Infrastructure

• Develop, implement, and operationalize inventory management systems.
• Establish governance for inventory accuracy, allocation, traceability, and reporting.
• Develop project-driven allocation models ensuring the right materials reach the right sites at the right time.
• Build inventory visibility tools for executive and finance stakeholders.

 

Demand Planning & Forecasting

• Build integrated, data-driven forecasting processes tied to project pipeline, procurement cycles and deployment schedules.
• Partner with Finance to optimize working capital strategy.
• Establish Sales & Operations Planning-style alignment across operations, procurement, and project management.

 

Cross-Functional & Executive Leadership

• Partner closely with:
• Procurement
• Project Management
• Business Operations
• Corporate Finance
• Serve as the enterprise authority on supply flow, material risk, and inventory exposure.
• Provide executive-level reporting on logistics performance and inventory health.

 

Organizational Development

• Lead and develop the current logistics team (3 direct reports) and scale the function as needed.
• Build structured processes within a scrappy, high-growth environment.
• Recruit and develop talent in anticipation of full Supply Chain expansion.

• 10+ years of progressive leadership in logistics or supply chain within a structured enterprise environment.
• Experience building or transforming logistics functions.
• Demonstrated success implementing inventory and warehouse management systems at scale
• Strong understanding of transportation, warehousing, and forecasting.
• Experience managing 3PL partnerships at scale.
• Exposure to procurement strategy and supplier negotiations preferred.
• Proficiency with MS Office Suite, project management and scheduling software (e.g., Microsoft Project), and construction management systems (e.g., Dynamics 365 or similar).
• Excellent leadership, organizational, and communication skills.

Experience

Skills

Quality Inspections & Verification

• Perform incoming inspections of solar materials including modules, racking systems, inverters, wire, conduit, and hardware

• Conduct in-process and final inspections of rooftop solar installations

• Verify compliance with engineering drawings, electrical schematics, NEC, AHJ, and utility requirements

• Inspect rooftop penetrations, waterproofing, and structural attachments

Electrical & Mechanical Quality Checks

• Verify torque values on mechanical and electrical connections

• Inspect grounding and bonding systems

• Confirm correct labeling, signage, and safety markings

Documentation & Records Management

• Maintain inspection checklists, installation records, and as-builts

• Capture photographic evidence of installation quality

• Support turnover packages for owners, utilities, and AHJs

• Identify and document nonconforming work

• Support corrective actions and verify close-out

Compliance & Audits

• Support internal, customer, utility, and AHJ inspections

Cross-Functional Support

• Collaborate with construction, engineering, operations, safety, supply chain, and subcontractors

• Provide real-time quality feedback and support training

Required Qualifications

• High school diploma or GED required; technical or associate degree preferred

• 1–3 years of experience in quality, construction, electrical, or solar roles

• Ability to read construction drawings and electrical schematics

• Working knowledge of electrical and mechanical systems

• Proficiency with Microsoft Office and mobile inspection tools

• Valid driver’s license

Preferred Qualifications

• Experience with industrial or commercial rooftop solar PV

• Familiarity with NEC, OSHA, UL, and local building codes

• Experience with EPC or construction quality programs

• Knowledge of ISO 9001

• Experience with Procore, PlanGrid, or digital QMS platforms

Required Qualifications

Skills

• Strong organizational skills, with the ability to manage multiple workstreams and prioritize effectively in a fast-paced environment.
• Excellent written and verbal communication skills, including the ability to translate complex concepts into clear, actionable insights.
• Strong analytical and problem-solving skills, with attention to detail across both quantitative and qualitative work.
• Ability to synthesize information from a variety of sources, including regulatory filings, market data, and stakeholder inputs.
• Collaborative mindset and ability to work effectively across internal teams and with external stakeholders.
• Familiarity with U.S. energy markets, renewable energy, or infrastructure development is preferred.
• Proficiency in Excel and Microsoft Office Suite is preferred.

 

Preferred Qualifications

• Bachelor’s or Master’s degree in Public Policy, Environmental Studies, Economics, Renewable Energy, Political Science, Business, or a related field.
• Internship, coursework, or early professional experience in renewable energy, policy, consulting, or a related field.
• Experience with research, analysis, policy work, or business strategy.
• Experience with CRM tools (e.g., Microsoft Dynamics, Salesforce) is a plus.

Policy Strategy & Execution (Existing Markets)

Policy Program Management & Internal Coordination

Legislative Campaigns (New Markets)

Community Solar Program Execution

External Representation & Stakeholder Management

Team Leadership

• Procurement Process Management: Uphold the implementation of procurement processes to ensure timely purchasing and delivery of materials and services.
• Maintain vendor relationships.
• Collaborate with Project Managers, Engineers and Construction Managers to purchase project-specific equipment.
• Analyze market trends and RFQs to ensure cost-effective procurement.
• Prepare cost estimates, budgets and comparative analysis to drive purchase order execution.
• Compliance: Ensure all procurement activities comply with company policies, industry standards, and legal requirements.
• Documentation: Maintain accurate records of procurement activities, contracts, and supplier performance.
• Collaboration: Work closely with the engineering, project management, and finance teams to align procurement activities with project timelines and budgets.

• Bachelor’s degree in communications, Supply Chain Management, Logistics, Business, or a related field
• Exposure to logistics, supply chain, procurement, or operations through work experience, internships, or academic projects
• Proficiency in ERP systems (experience with Dynamics 365 preferred)
• Competence in Microsoft Office Suite (Excel, Outlook, Word)
• Prior data management and reporting experience
• Strong critical thinking and problem-solving skills
• Attention to detail and ability to multitask in a fast-paced environment
• Excellent communication and interpersonal skills for liaising with vendors and internal teams
• Ability to work independently with a proactive, “will-do” attitude
• Strong organizational skills with a creative approach to solving logistical challenges

 

1. Cost at Completion (EAC/CAC) Ownership

• Own and maintain monthly Estimated/Anticipated Cost at Completion at the project level.
• Partner with Project Managers to:
• Review committed costs, actuals, and pending exposures.
• Identify forecast variances and risk areas.
• Update cost projections based on scope changes and field intelligence.
• Ensure forecast integrity through documented assumptions and variance explanations.
• Escalate material risks or budget overruns with recommended mitigation strategies.

 

2. Budget Management & Entry

• Support project budget setup and changes within financial systems.
• Validate that budgets are properly structured (cost codes, categories, contingencies).
• Monitor budget vs. actual vs. committed spend.
• Identify discrepancies and coordinate corrective action with PMs and Finance.
• Maintain clean budget hygiene and audit-ready documentation.

 

3. Budget Adherence & PM Support

• Serve as a financial partner to the PM team to maintain cost discipline.
• Provide structured reporting on budgets vs actuals, committed costs, forecast variances.
• Flag early warning indicators of budget overrun.
• Support PMs in corrective planning (reallocations, contingency usage, cost mitigation strategies).

 

4. Project Purchase Order Management

• Monitor PO issuance against approved budgets.
• Ensure POs align to approved cost codes and budget limits, and that proper documentation and approvals are in place.
• Identify and resolve open or stale commitments to maintain accurate committed cost reporting.
• Partner with Procurement and PMs to improve PO discipline.
• Monitor the aging of customer billings and follow up as required. Submit monthly reports on Accounts Receivable (A/R) Aging to management.
• Review project Accounts Payable (A/P) to ensure correct coding and entry.
• Process change orders, contracts, release of liens and subcontractor payment applications.

• Bachelor’s degree in Accounting, Finance, Construction Management, or related field.
• 3–7+ years of experience in project accounting, cost management, construction finance, or project controls.
• Strong understanding of:
• Budget development and tracking
• Cost forecasting (EAC/CAC methodologies)
• Commitment accounting
• PO lifecycle management
• Advanced Excel proficiency; ERP/project accounting system experience preferred.
• Ability to work cross-functionally with project teams and finance.
• Strong analytical, documentation, and process discipline skills.

 

Key Competencies

• Forecasting rigor
• Financial controls orientation
• Detail oriented
• Risk identification and mitigation
• Cross-functional collaboration
• Project costing & accounting best practices

 

Performance Outcomes

Success in this role will be measured by:

• Accuracy and reliability of monthly cost-at-completion forecasts.
• Reduction in budget overruns due to improved early detection.
• Clean PO lifecycle management (minimal stale commitments).
• Improved adherence to budget approval controls.
• Increased financial visibility for PM leadership and Finance.

Project Management Assistance:

• Help manage and track progress on cross-functional projects to ensure timely delivery and alignment with broader strategic goals.
• Conduct research on zoning, permitting requirements, environmental factors, and land-use restrictions
• Coordinate with stakeholders across teams to maintain project documentation and follow-up 

Process Improvement & Analysis:

• Collect and analyze operational data to identify bottlenecks, delays, or inefficiencies in project processes (e.g., project development or engineering).
• Help document standard operating procedures and suggest improvements to increase project throughput and team productivity.

KPI Tracking & Performance Reporting:

• Support the creation and monitoring of operational key performance indicators (KPIs), including project timelines, cycle time metrics, and team performance dashboards.
• Create regular updates to senior leadership on project statuses, bottlenecks, and risks

Cross-Functional Collaboration:

• Partner with engineering, legal, and finance teams to align project requirements and risk assessments
• Facilitate the flow of information across teams to keep development milestones on track 

Strategic & Operational Support:

• Assist in the coordination and execution of key strategic initiatives across Operations (e.g., Project Development, Interconnection, Preconstruction, Execution, Technology, Finance)
• Support the Project Development team in preparing presentations, reports, and materials for executive decision-making.