About the role:

Location: 

• US: CA, CO, GA, FL, ID, MD, MA, MN, NC, NV, OR, SC, TN, TX, VA, WA (California, Colorado, Georgia, Florida, Idaho, Maryland, Massachusetts, North Carolina, Nevada, Oregon, South Carolina, Tennessee, Texas, Virginia, Washington)
• Canada Provinces: British Columbia, Ontario, Alberta only

With Aplos, nonprofit groups of every shape, size, and mission can seamlessly run their finances and operations, manage their business and bottom line, and proactively engage their communities and donors when it matters most. We’re a remote team, spread across North America (with peers all over the world).

Aplos is the largest nonprofit & church management software on the market. We’ve served over 40,000 organizations since our inception in 2009. Our all-inclusive platform provides a dynamic CRM, fundraising & giving tools, online donations & payment processing, built-in fund accounting system, integrated payroll, email marketing, website builder, and much more.

We are seeking a Bookkeeper to join our fast growing Professional Services department. As a crucial member of our dynamic team, your primary role will be to serve as a full charge bookkeeper to our moderate complex Medium customers, collaborating with the customers to ensure the accuracy and currency of their financial records and exceptional customer experience. You own problems end-to-end, stay outcome-focused, and use AI to move faster, raise accuracy, and improve the customer experience for Aplos bookkeeping clients. If you excel in collaborative problem solving and are passionate about bookkeeping, technology, and customer services, this position is an excellent fit for you.

What will you be doing (your role)?

• Manage full cycle of bookkeeping services for multiple Medium customers concurrently, including data entry, reconciliations, payroll, donations and periodic accounting clean-up as necessary
• Use AI-native tools to streamline workflows and deliver faster, more accurate results for Aplos bookkeeping clients.
• Maintain an average of 70% of your working time spent on billable client work
• Understand organizational needs and provide valuable feedback, proposing solutions to enhance information clarity
• Maintain a high customer net promoter score (9 or 10) by building positive relationships with the customer, communicating proactively, and providing quality and satisfactory services.
• Adhere to established processes to ensure robust financial controls are in place
• Identify areas for process improvement, actively participating in collaborative knowledge-sharing with teammates

What we’re looking for (requirements):

We value ownership, strong judgment, and AI-native problem solving.

• 3–5+ years owning full-charge bookkeeping end-to-end with minimal oversight.
• A degree in accounting, finance, or business.
• Strong fundamentals in accounting and nonprofit bookkeeping; applies judgment to keep books clean, compliant, and decision-ready.
• Deep experience in Aplos (preferred) or similar systems; learns new workflows fast and uses tooling to work smarter.
• Strong Excel skills; uses templates, automation, and AI support to move faster without sacrificing accuracy.
• Builds trust with customers through proactive updates, clear expectations, and consistent follow-through.
• Clear, direct communicator who flags risks early and keeps everyone aligned.
• Outcome-focused and deadline-driven; prioritizes the work that moves the customer forward.
• Collaborative teammate who shares learnings, templates, and best practices to raise the bar for the whole team.
• High quality bar and attention to detail; catches issues early and prevents repeat errors.
• Comfortable using AI tools to accelerate research, reconciliation, and documentation while maintaining accuracy and confidentiality.
• Proactively identifies patterns (errors, missing info, process gaps) and proposes simple fixes that prevent repeat work.
• Operates with high autonomy; clarifies ambiguity, removes blockers, and drives work to completion.

Why work with us?

If you need more convincing, here’s the rest of it:

• 💵 Salary – $22/hr - $24/hr USD for US candidates and $60,000 - $65,000 CAD for Canadian candidates. Your base salary compensation will be determined based on factors such as skills, education, experience, and geographic location.

• 🏝️ Paid Time Off

  • Canada: Everyone gets 4 weeks paid leave plus 11 days of public holidays, as well as an ‘end of year shutdown’ which is an extra 2 week company holiday. Plus, you are entitled to generous paid sick leave.
  • US: US employees are eligible for open or paid discretionary time off (take time when you need it), plus 11 days of public holidays, as well as an ‘end of year shutdown’ which is an extra 2 week company holiday. Plus, you are entitled to generous paid sick leave.

• 🌴 Work remotely – We’re a remote-first company - live and work wherever you’re happiest.

• 🤷 Training – We’ll support you when you want to learn new skills or pay for conference or course tickets.

• ❤️ Health Coverage & Retirement-

  • Canada & US: We offer robust medical, dental, vision, disability and life insurance coverages and have a 4% match on Retirement.

What You’ll Be Doing

Darkhorse Analytics is home to two specialized organizations, each turning data into decisions. At Darkhorse Visualization, we turn complex data into tools that change minds. At Darkhorse Emergency, we implement our proprietary software and solve interesting and challenging business problems for a wide variety of fire and emergency clients. At Darkhorse, you will have an outsized impact. You will be trusted, encouraged, and empowered to make a difference. You will do meaningful work as you create a company you can be proud of.

As the Senior Accountant, you will take ownership of a wide variety of accounting tasks including full cycle corporate accounting, financial reporting and improving financial processes. You will facilitate tasks from start to finish and take ownership of complex responsibilities and materials with minimal oversight. Your work will have few errors or rework required. As the role evolves and the individual gains experience, there will be opportunities for further growth and development in taking on a variety of special projects.

Job Responsibilities

• Complete month end close for all Darkhorse entities (Canada and US) including: reconciliation of revenue, deferred revenue and work in progress, accrued liabilities, cost of goods sold, depreciation, intercompany and overhead allocations, foreign exchange adjustments and tax accruals.
• Liaise with company bookkeeper on month end bank and credit card reconciliations and expense approvals, and quarterly sales tax returns.
• Draft the monthly reporting packages for each company including variance reports and KPIs.
• Prepare / support with quarter and year end financial statements and packages within prescribed timelines.
• Monitor cash flow and account balances, approve payments and transfer cash between accounts and legal entities.
• Coordinate with clients including account setup and accounts receivable follow up.
• Administer total compensation plans and support with changes as requested.
• Investigate and report on financial statement variances.
• Assist with compiling year end packages for Canadian and US financial statements.
• Calculate and pay CRA and IRS instalments.
• Complete contract documentation audits and maintain updated information for banking, tax forms, insurance, etc.
• Collaborate with external stakeholders such as bookkeeping firm on day to day accounting operations.
• Assist with grant reporting and applications as needed.
• Ensure accounting processes are carried out within the guidelines of Darkhorse policies and procedures and compliant with all applicable accounting standards.
• Issue corporate credit cards, review and approve semi-monthly accounts payable runs.
• Maintain up to date licencing and US legal/tax requirements and complete reporting as required.
• Facilitate the operationalization of all company accounting policies and procedures, including internal controls.
• Support the Director of Finance in working with departments and management on budget targets, intercompany transactions and structure, forecasting, cost management, quarterly and annual financial statements and reporting, and other ad hoc projects.
• Utilize technology and champion AI adoption to streamline the processing and reporting of financial information, including month end automation, AI-generated trend analysis and insights, and document processing.
• Improve our tools and processes, and troubleshoot software.
• As experience is gained, complete annual Canadian / US financial statements and tax returns including reviewing draft financials, booking adjusting journal entries etc.
• Over time, begin to develop relationships with third party stakeholders such as lawyers, accounting firm, auditors, financial institutions and other industry partners.
• Learn to conduct payroll activities such as benefits statement reviews, company transfers, coordinating leaves of absence, T4s, onboarding and offboarding with our bookkeeper.
• As skills are honed, support with SR&ED program administration and project management, grant applications and reporting.
• Support the Director of Finance in reviewing and actioning CRA correspondence.

What We Look For

• Bachelor of Commerce degree in Accounting from a recognized Canadian postsecondary institution.
• Minimum two years experience in full cycle accounting, or exposure through audit.
• CPA designation completed or in progress.
• Advanced skills in Microsoft Excel.
• Proficiency with modern accounting tools, platforms and software, including willingness to adopt and experiment with AI tools.
• Knowledge and experience of Canadian GAAP (US would also be considered an asset).
• Audit experience in Big 4 or midsize public practice firm would strongly be considered an asset.
• Extremely accurate and detail-oriented but can execute on the big picture.
• Self-starter who is able to work both independently and collaboratively
• Enjoyment of problem-solving and finding patterns in unfamiliar or ambiguous situations
• Highly organized with strong professional sense of discretion and tact when dealing with confidential data.
• Able to multi-task and juggle multiple priorities
• You share and live our values every day.

Key Skills

• Leverage AI to conduct accounting activities
• Project management
• Client engagement / relations
• Initiative and innovation
• Support company career development, morale building and evangelism
• Navigate ambiguity of competing priorities and resource constraints
• Quality oriented
• Highly self-motivated and keeping yourself accountable to results

What You’ll Be Doing

Darkhorse Analytics is home to two specialized organizations, each turning data into decisions. At Darkhorse Visualization, we turn complex data into tools that change minds. At Darkhorse Emergency, we implement our proprietary software and solve interesting and challenging business problems for a wide variety of fire and emergency clients. At Darkhorse, you will have an outsized impact. You will be trusted, encouraged, and empowered to make a difference. You will do meaningful work as you create a company you can be proud of.

As the Senior Accountant, you will take ownership of a wide variety of accounting tasks including full cycle corporate accounting, financial reporting and improving financial processes. You will facilitate tasks from start to finish and take ownership of complex responsibilities and materials with minimal oversight. Your work will have few errors or rework required. As the role evolves and the individual gains experience, there will be opportunities for further growth and development in taking on a variety of special projects.

Job Responsibilities

• Complete month end close for all Darkhorse entities (Canada and US) including: reconciliation of revenue, deferred revenue and work in progress, accrued liabilities, cost of goods sold, depreciation, intercompany and overhead allocations, foreign exchange adjustments and tax accruals.
• Liaise with company bookkeeper on month end bank and credit card reconciliations and expense approvals, and quarterly sales tax returns.
• Draft the monthly reporting packages for each company including variance reports and KPIs.
• Prepare / support with quarter and year end financial statements and packages within prescribed timelines.
• Monitor cash flow and account balances, approve payments and transfer cash between accounts and legal entities.
• Coordinate with clients including account setup and accounts receivable follow up.
• Administer total compensation plans and support with changes as requested.
• Investigate and report on financial statement variances.
• Assist with compiling year end packages for Canadian and US financial statements.
• Calculate and pay CRA and IRS instalments.
• Complete contract documentation audits and maintain updated information for banking, tax forms, insurance, etc.
• Collaborate with external stakeholders such as bookkeeping firm on day to day accounting operations.
• Assist with grant reporting and applications as needed.
• Ensure accounting processes are carried out within the guidelines of Darkhorse policies and procedures and compliant with all applicable accounting standards.
• Issue corporate credit cards, review and approve semi-monthly accounts payable runs.
• Maintain up to date licencing and US legal/tax requirements and complete reporting as required.
• Facilitate the operationalization of all company accounting policies and procedures, including internal controls.
• Support the Director of Finance in working with departments and management on budget targets, intercompany transactions and structure, forecasting, cost management, quarterly and annual financial statements and reporting, and other ad hoc projects.
• Utilize technology and champion AI adoption to streamline the processing and reporting of financial information, including month end automation, AI-generated trend analysis and insights, and document processing.
• Improve our tools and processes, and troubleshoot software.
• As experience is gained, complete annual Canadian / US financial statements and tax returns including reviewing draft financials, booking adjusting journal entries etc.
• Over time, begin to develop relationships with third party stakeholders such as lawyers, accounting firm, auditors, financial institutions and other industry partners.
• Learn to conduct payroll activities such as benefits statement reviews, company transfers, coordinating leaves of absence, T4s, onboarding and offboarding with our bookkeeper.
• As skills are honed, support with SR&ED program administration and project management, grant applications and reporting.
• Support the Director of Finance in reviewing and actioning CRA correspondence.

What We Look For

• Bachelor of Commerce degree in Accounting from a recognized Canadian postsecondary institution.
• Minimum two years experience in full cycle accounting, or exposure through audit.
• CPA designation completed or in progress.
• Advanced skills in Microsoft Excel.
• Proficiency with modern accounting tools, platforms and software, including willingness to adopt and experiment with AI tools.
• Knowledge and experience of Canadian GAAP (US would also be considered an asset).
• Audit experience in Big 4 or midsize public practice firm would strongly be considered an asset.
• Extremely accurate and detail-oriented but can execute on the big picture.
• Self-starter who is able to work both independently and collaboratively
• Enjoyment of problem-solving and finding patterns in unfamiliar or ambiguous situations
• Highly organized with strong professional sense of discretion and tact when dealing with confidential data.
• Able to multi-task and juggle multiple priorities
• You share and live our values every day.

Key Skills

• Leverage AI to conduct accounting activities
• Project management
• Client engagement / relations
• Initiative and innovation
• Support company career development, morale building and evangelism
• Navigate ambiguity of competing priorities and resource constraints
• Quality oriented
• Highly self-motivated and keeping yourself accountable to results