The Head of Legal Operations and Chief of Staff acts as the primary strategic partner to the General Counsel, ensuring the department’s operational goals are in lockstep with the company’s broader vision. This role is responsible for turning the Legal & Governance, Risk, and Compliance (GRC) team into a high-performing business unit–- providing the processes, technology, and data insights necessary to enable a 30+-person global team. You will lead a 2-person Legal Operations team, focusing on high-level strategy and enabling your team to lead their respective workstreams with high degrees of autonomy and accountability.

You will:

• Strategic Partnership (Chief of Staff): Partner with the GC and Legal Leadership (Commercial, Corporate, Litigation, Product, GRC, and Public Sector) to define and execute long-term strategy. Own operational planning cycles, including the OKR process, roadmap development, and All-Hands meetings, to ensure cross-functional alignment and maximize the team’s impact.
• Team Leadership & Mentorship: Manage and mentor the Contracts Manager and Legal Program Manager, empowering them to lead their functional areas with high autonomy. Provide mentorship on a dotted-line basis to subject matter experts (e.g., Corporate Paralegal, Privacy Program Manager), ensuring process consistency and high-standard workstreams across the broader Legal & GRC organization.
• Success Management: Design and own the reporting framework for tracking departmental success. Oversee the development of automated dashboards that provide real-time progress against goals, utilizing AI to synthesize data into actionable insights for the GC and Legal Leadership Team.
• Legal Finance & Vendor Strategy: Manage the global Legal budget, forecasting, and accruals. While partnering with the Procurement team for general needs, you will directly lead the strategy for Legal-specific vendors, including outside counsel and legal tech providers. Drive outside counsel management strategy, emphasizing data-driven performance reviews and the negotiation of arrangements that optimize litigation and specialty matter spend.
• Process & Technology: Maintain and optimize a world-class Legal & GRC tech stack (e.g., CLM, e-billing, and litigation tools). Drive business velocity by designing streamlined intake and triage systems for Product and Engineering teams and implementing practical, automated workflow solutions.
• Risk & Litigation Operations: Direct the litigation technology strategy, including the legal hold lifecycle and e-discovery workflows, to ensure defensible compliance in partnership with IT and Security. Develop and maintain strategic risk registers that provide the GC, Legal Leadership, and executive leadership with a clear, data-driven view of the company’s risk landscape.

Ideally you'd have:

• Experience: 10+ years of professional experience, with a solid background in Legal Operations, Strategy, or Management Consulting in a high-growth environment.
• Education: Bachelor’s degree required. An Engineering degree, MBA, or JD is a significant plus.
• Technical Proficiency: Practical experience with legal technology (e.g., Ironclad, Brightflag) and a curiosity for how AI/automation can solve routine legal hurdles. Familiarity with litigation-specific tools (e.g., Logikcull, Relativity, or specialized legal hold software) is highly preferred.
• Analytical & Risk Modeling: Ability to design and maintain strategic risk registers and financial models. You can translate raw data from various workstreams into a cohesive risk landscape (e.g., impact vs. likelihood heatmaps) that informs executive decision-making. Partner with the GC and Legal Leadership to model potential exposure, manage entity-related risks, and inform corporate reserves.
• Mindset: A pragmatic, "get it done" attitude. You can navigate ambiguity, represent the GC in executive forums, and prioritize the tasks that provide the most value to the department.
• Communication: Exceptional ability to translate operational data into clear, concise updates for the GC and executive leadership.

Discord is looking for an experienced Senior Paralegal, Litigation & Regulatory to join our growing legal team. In this role, you will support the Litigation and Regulatory teams across a broad range of matters, including commercial litigation, pre-litigation disputes, arbitrations, and regulatory investigations. Core responsibilities include matter intake and tracking in our matter management system, supporting attorneys and the eDiscovery lead on discovery requests and legal hold administration. You will also help us manage outside counsel relationships, maintain legal knowledge resources, and help build the processes and tools that allow our legal function to scale. You will work closely with Discord's attorneys, Legal Operations, eDiscovery Lead, Trust & Safety, Data Science, Finance, and other cross-functional teams.

What you'll be doing

• Project manage all active litigation and regulatory matters, ensuring execution and response within deadline 
• Review new actual and threatened litigation matters and draft summaries to counsel providing information such as the nature of the case, causes of action alleged, and preliminary recommendations 
• Implement and maintain matters in our matter management system LawVu
• Support the eDiscovery Lead in administering legal holds, including custodian tracking and compliance follow-up
• Liaise among outside counsel, Legal team, and internal clients to translate requests, conduct fact-finding, and retrieve relevant information or documents 
• Identifying and coordinating with potential declarants across technical and business teams, and preparing declarations and supporting exhibits for litigation filings
• Working with cross-functional stakeholders, drive the development of playbooks, tools, systems, and processes that enable automation, scale, and optionality
• Create and maintain a legal knowledge management system, pulled from legal databases, news sources, and work product (such as memos, briefs, or emails)
• Facilitate the process for sourcing, selecting, and managing external service providers, including managing outside counsel actual spend against budget
• Mentor and train junior team members, and design and deliver client training

What you should have

• 10+ years litigation paralegal experience, including prior experience at a consumer-facing technology company
• Experience with legal hold systems, matter management software, eDiscovery software, and collecting supporting documentation in collaboration with our lawyers and eDiscovery lead
• Extensive experience with US commercial litigation/arbitration processes, from service of process to appeal/settlement
• Experience prioritizing and triaging a high volume of unrelated matters 
• Ability to break down complex projects into discrete components and to work collaboratively and strategically at all levels of the organization in order to meet external deadlines
• Ability to develop processes and implement and operate tools that will function at scale and preparing and delivering regular reports to attorneys and leadership on litigation case status, matter volume, and key metrics and trends
• Curiosity and ability to jump into less familiar areas and learn while doing
• Expert relationship builder with an attitude of collaboration, flexibility, empathy, a growth-mindset, kindness, and being open and humble

Nice to Have 

• You are familiar with Discord and the video game and/or online communication industry
• Experience with managing class actions, multidistrict litigation, and/or mass arbitration
• Experience with international dispute resolution frameworks, such as the DSA or other similar statutes 
• Experience with responding to federal and state regulatory investigations
• Familiarity with global data privacy and security principles

The US base salary range for this full-time position is $180,000 to $202,500 + equity + benefits. Our salary ranges are determined by role and level. Within the range, individual pay is determined by additional factors, including job-related skills, experience, and relevant education or training. Please note that the compensation details listed in US role postings reflect the base salary only, and do not include equity, or benefits.

About the role

As a Senior Legal Program Manager, you’ll sit at the intersection of legal execution, operational excellence, and process design. You’ll partner closely with attorneys across a range of subject areas, lead key programs, drive complex cross-functional initiatives, and identify practical ways to use AI and automation to reduce manual work and increase the Legal team’s overall impact. This role is well suited for someone who's energized by both day-to-day execution and longer-term process improvement.

What you’ll be doing

You'll provide hands-on program and project management support across a broad range of legal work, including corporate, regulatory, product, IP, commercial, privacy, and employment matters. On the corporate side, you'll support core work like entity management, board and stockholder matters, corporate records, and compliance, while also helping drive larger transactions, strategic initiatives, and other key company milestones. You'll manage our patent and trademark portfolios, run the patent incentive program, and support product and regulatory efforts such as licensing, product compliance, exams, audits, due diligence, and the work required to support Mercury's application for a bank* charter.

A major part of this role is helping each legal subteam identify where AI can most meaningfully improve how work gets done. You'll evaluate existing manual processes, spot opportunities to introduce AI-driven solutions, and design smarter workflows that reduce repetitive work, increase the team's impact, and help us stay ahead of the curve.

*Mercury is a fintech company, not an FDIC-insured bank. Banking services provided through Choice Financial Group and Column N.A., Members FDIC.

Who you are

• 8+ years of experience in legal project management, legal operations, or as a paralegal
• A mix of law firm and in-house experience, ideally at a technology company; fintech, financial services, or another highly regulated industry is a plus
• Experience supporting complex work in corporate and/or regulatory areas
• A track record of designing and improving scalable legal processes
• Strong communication and cross-functional influence skills
• Deep working knowledge of AI-powered legal tools and emerging legal tech
• Comfortable in fast-moving, ambiguous environments and able to make decisions when the path isn't perfectly clear
• A creative problem-solver who loves building better ways of working and isn't afraid to challenge outdated processes

The total rewards package at Mercury includes base salary, equity (stock options), and benefits.

Our salary and equity ranges are highly competitive within the SaaS and fintech industry and are updated regularly using the most reliable compensation survey data for our industry. New hire offers are made based on a candidate’s experience, expertise, geographic location, and internal pay equity relative to peers.

Our target new hire base salary ranges for this role are the following:

• US employees in New York City, Los Angeles, Seattle, or the San Francisco Bay Area: $158,200 - $197,800
• US employees outside of New York City, Los Angeles, Seattle, or the San Francisco Bay Area: $142,400 - $178,000
• Canadian employees (any location): CAD 149,500 - 186,900

Mercury values diversity & belonging and is proud to be an Equal Employment Opportunity employer. All individuals seeking employment at Mercury are considered without regard to race, color, religion, national origin, age, sex, marital status, ancestry, physical or mental disability, veteran status, gender identity, sexual orientation, or any other legally protected characteristic. We are committed to providing reasonable accommodations throughout the recruitment process for applicants with disabilities or special needs. If you need assistance, or an accommodation, please let your recruiter know once you are contacted about a role.

We use Covey as part of our hiring and / or promotional process for jobs in NYC and certain features may qualify it as an AEDT. As part of the evaluation process we provide Covey with job requirements and candidate submitted applications. We began using Covey Scout for Inbound on January 22, 2024.

[Please see the independent bias audit report covering our use of Covey for more information.] 

#LI-JB1

Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation.  If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Toxic Tort Paralegal position in our San Francisco Office.

This position offers a flexible, hybrid working arrangement.

Discover our newly renovated San Francisco office! Take a virtual tour and explore our building amenities.

The Position

This is an excellent opportunity for a dedicated, self-starter to advance their paralegal career by developing an understanding of the anatomy of defense litigation through hands-on experience in a fast-paced litigation group.

Key Responsibilities:

• Prepare records, review and prepare exhibits, analyze medical records, and trial preparation
• Contact outside sources (government agencies, etc.) to obtain public information and review and analyze the same
• Search and retrieve information from court-related databases as well as other online sources of case information
• Prepare summary of pertinent transcripts
• Assemble chronologies of pertinent facts and key documents
• Review, analyze and organize document productions by opposing parties and co-defendants
• Determine, prepare and organize materials needed for expert witness review
• Conduct investigative research on opposing parties and expert witnesses
• Manage documents and organize case files
• Monitor and review third party eFile/eService databases
• Other responsibilities as requested

Qualifications

• Must have a bachelor's degree
• Paralegal Certificate from an ABA accredited Paralegal program/course preferred
• 2+ years toxic personal injury and/or tort litigation experience preferred, including asbestos, talc, silica, benzene, mold, or similar cases
• Experience preparing pleadings and discovery requests/responses, summarizing medical, employment, and military records, and supporting trial
• Trial preparation experience a plus
• Strong proficiency with Microsoft 365 (Word, Excel, PowerPoint, and Outlook)
• iManage experience a plus
• Attention to detail and organizational skills are critical
• Clear and effective communication skills both orally and in writing
• Must be able to work independently and be proactive
• Experience with e-discovery and using Relativity or other document review platforms is a plus

Paralegal – Join a Leading Litigation Team 

Support. Strategize. Succeed. 

Hybrid Work Opportunities Available 

Tyson & Mendes, a nationally recognized law firm specializing in insurance defense litigation, is seeking an experienced and detail-oriented paralegal to support our attorneys in civil litigation, personal injury, and construction defect matters. If you thrive in a fast-paced legal environment and want to be part of a collaborative, high-performing team, we’d love to hear from you. 

Why Tyson & Mendes? 

At Tyson & Mendes, we offer more than just a job—we offer a career path supported by a strong, inclusive culture. Our paralegals are trusted members of the litigation team, and we invest in their growth and success. 

Here’s what sets us apart: 

• Work alongside talented attorneys and legal professionals in a team-focused environment
• Be part of a culture that prioritizes respect, transparency, and inclusion
• Enjoy hybrid work flexibility, supporting work-life balance and productivity
• Access professional development through mentorship, training, and ongoing learning
• Benefit from a competitive billable hours bonus program that recognizes your contributions 

What You’ll Do and Who You Are 

As a Paralegal at Tyson & Mendes, you’ll be a key player in supporting attorneys through every phase of litigation. You will assist with case management, draft and proofread legal documents, organize, review, and manage large volumes of records related to litigation, and assist with preparing for depositions, hearings, and trials.  You’ll leverage legal technology and case management tools to stay organized and streamline workflows in a fast-paced, team-oriented environment. 

We’re looking for a highly motivated paralegal with at least three years of experience in civil litigation, insurance defense, or personal injury matters. You should be skilled in processing records and trial preparation, with excellent attention to detail and the ability to manage competing priorities. Strong communication skills, professionalism, and a collaborative mindset are essential, along with proficiency in Microsoft Office and legal document management systems. 

Responsibilities 

• Ability to assist attorneys with propounding and responding to discovery (interrogatories, requests for admissions, and request for production, subpoenas, and preparing deposition binders) and motions (preparation of any supporting documents and exhibits, and preparing hearing binders)
• Ability to manage trial preparation including: coordination of witnesses and travel, trial exhibits, charts, trial notebook, subpoenas, and page lines
• Independently obtain, review and organize medical records/medical billings, calculate damages including medical expenses, lost wages and property damage
• Work as part of a team with all levels of experiences
• Routine communications with clients, experts, and attorneys about case status and preparation 

Requirements 

• Paralegal certification
• Minimum of 3-5 years experience as a litigation paralegal
• Experience with litigation in the state of California is highly encouraged
• Ability to work from the office as needed
• Solid understanding of civil litigation (state and federal deadlines and rules)
• High proficiency in MS Suite, specifically Word, PowerPoint and Outlook and Adobe Acrobat
• Ability to think and act independently and with minimal supervision
• Articulate, organized and a team player with excellent listening, verbal and written communication skills
• Highly organized with strong attention to detail and ability to meet deadlines
• Professional appearance and demeanor 

Compensation Package 

• The hourly pay range of $30-43/hour, depending on experience
• Overtime paid at 1.5× the regular hourly rate, as needed
• Paralegals are eligible for an annual bonus ranging from $250-$3,000
• Employees receive a monthly technology reimbursement of $60 
• Comprehensive benefits coverage offered, including plans available at zero employee cost (average annual employee contribution for health/vision/dental coverage is $700-$1,700)
• Employees benefit from a 401(k) program that includes a 100% match on the first 3% contributed and a 50% match on the following 4-5%
• Paid parental leave at base pay rate

Benefits   

• 37.5-hour standard workweek designed to promote balance and prevent burnout
• Educational reimbursement program for non-attorney eligible team members (up to $3,500 per calendar year)
• Employee Assistance Program through HealthAdvocate
• Vacation time is accrued annually at the employee’s base rate
• Internal diversity and inclusion programs, such as the Women’s Initiative and Young Professionals Initiative
• Firm-wide charitable giving program
• Numerous social and off-site events each year to enrich your relationships with your colleagues

About Tyson & Mendes 

Click here to learn more about the Tyson & Mendes Office!  (944) The Tyson & Mendes Office - YouTube 

We’re one of the fastest-growing civil defense firms in the country—known for breaking the mold of the traditional law firm. Our dynamic, diverse team of trial attorneys delivers exceptional results, from landmark cases like Howell v. Hamilton Meats to numerous defense verdicts across the nation. 

But we don’t stop at great legal work—we invest in our people. With specialized training in our proven defense methods, clear paths to leadership, and robust professional development, we empower attorneys to grow their careers, build their personal brands, and become leaders in the field. 

Follow along with the firm on Twitter and LinkedIn or visit www.tysonmendes.com.   

Equal Opportunity Employer Notice 

OK, now for the legal copy (we are a law firm, after all). It is Tyson & Mendes’ policy to ensure equal employment opportunity without discrimination or harassment on the basis of race, religion, color, sex (including pregnancy, gender identity, and sexual orientation), parental status, national origin, age, disability, family medical history or genetic information, political affiliation, military service, or other non-merit-based factors. By the way, if you read all of this, congratulations – we can already tell your attention to detail is exceptional. 

NOTICE TO APPLICANTS/EMPLOYEES OF TYSON & MENDES: Please take notice that the Firm collects certain information about you. For more information on the Firm’s policies, please refer to the document provided here. 

No recruiters/agencies 
#li-hybrid

About Us:
Sigma is a fast-growing startup headquartered in San Francisco and dedicated to revolutionizing data analytics. Our dynamic team thrives on innovation, collaboration, and achieving excellence in everything we do. As we continue to scale, we are seeking an experienced Contracts Manager to support our legal operations and contribute to our company's growth.

Key Responsibilities: The contracts & legal operations manager will manage and oversee the full contract lifecycle for commercial agreements while ensuring regulatory compliance and risk mitigation. This role will also maintain our contract database and implement process improvements for contract management workflows.

• Contract Management:
• Maintain and organize the company’s contract database and ensure compliance with contract management policies;
• Track contract deadlines, renewals, and obligations in contract management system; and
• Provide guidance to business teams on contract terms and company policies.
• Legal Support and Legal Operations:
• Maintain contract templates and playbooks while identifying opportunities for standardization; 
• Support General Counsel with a variety of initiatives including tooling selection and RFP, outside counsel selection, patent program management;
• Maintain legal & compliance team intranet presence;
• Create and maintain operational guides and other content;
• Support legal department with contract-related projects and process improvements; 
• Assist with budget tracking and management; and
• Implement processes that allow Sigma to track KPI’s and other important metrics for the legal team.
• Team Collaboration:
• Work closely with internal stakeholders, including finance and operations, to ensure seamless legal support for various departments; and
• Liaise with external counsel as required.

Qualifications:

• Bachelor’s degree or equivalent education. 
• 5+ years of experience in contract management and legal operations, preferably in a startup or fast-paced environment;
• Experience with managing legal operations for in-house legal teams;
• Proficiency in contract management software (Summize preferred but not required) and MS Office Suite; 
• Exceptional organizational skills with a keen eye for detail;
• Ability to prioritize and handle multiple tasks under tight deadlines;
• Excellent verbal and written communication skills; and
• Collaborative mindset and ability to work independently.

Additional Job details

The base salary range for this position is $180k - $205k annually.

Compensation may vary outside of this range depending on a number of factors, including a candidate’s qualifications, skills, competencies and experience. Base pay is one part of the Total Package that is provided to compensate and recognize employees for their work at Sigma Computing. This role is eligible for stock options, as well as a comprehensive benefits package.

We are seeking a highly organized and detail-oriented Corporate Clerk / Paralegal to join our Legal team. This role is essential to maintaining the infrastructure across Beacon and its growing portfolio of companies. The successful candidate will be responsible for managing corporate records, entity administration, minute books, DBAs, and compliance obligations across multiple jurisdictions in both the U.S. and Canada.

Responsibilities

• Corporate Records & Entity Management: Maintain and organize all corporate records, minute books, registers, and governing documents for Beacon and each portfolio company. Ensure records are current, complete, and accessible for internal stakeholders and external advisors.
• Minute Book Management: Prepare, circulate, and file board and shareholder resolutions, meeting minutes, written consents, and annual organizational documents. Coordinate board and shareholder meeting logistics and maintain proper documentation of all governance actions.
• Entity Administration: Support the formation, registration, qualification, and dissolution of entities across U.S. states and Canadian provinces. Coordinate tax ID applications (EIN/BN), registered agent appointments, and ongoing entity maintenance.
• DBA & Trade Name Filings: Manage the registration, renewal, and withdrawal of “Doing Business As” (DBA) and trade name filings across all relevant jurisdictions. Maintain a centralized tracker of all active DBAs and renewal deadlines.
• Cross-Jurisdictional Compliance: Monitor and ensure compliance with corporate filing obligations across multiple U.S. states and Canadian provinces, including annual reports, business licenses, and foreign qualification requirements. Track regulatory deadlines and proactively flag upcoming obligations.
• Regulatory Filings & Government Correspondence: Prepare and file state/provincial annual reports, amendments, and other statutory filings. Track and respond to correspondence from regulatory authorities, including CRA surveys, IRS notices, and state/provincial information requests.
• Advisor Coordination: Serve as the primary point of contact for external counsel, registered agents, accountants, and other service providers on entity-level matters. Coordinate information requests, manage timelines, and ensure deliverables are completed on schedule.
• KYC & Compliance Documentation: Gather, maintain, and organize Know Your Customer (KYC) documentation for Beacon’s stakeholders, investors, and banking relationships. Prepare and maintain W-9 forms, beneficial ownership filings, and other compliance documentation.
• Post-Acquisition Integration Support: Assist with corporate governance integration following portfolio company acquisitions, including entity restructuring, name changes, officer/director updates, and alignment with Beacon’s governance standards.
  Intellectual Property Portfolio: Create, manage, and maintain an intellectual property database across portfolio companies. Coordinate with external counsel on trademark, patent, and other IP registrations, renewals, and filings.
• Process Improvement & Systems: Develop and maintain compliance calendars, tracking systems, and standard operating procedures. Identify opportunities to streamline corporate governance processes and reduce risk across the portfolio.

Qualifications

• 3–5 years of experience as a corporate clerk, paralegal, or in a corporate governance / legal support role, ideally within a multi-entity environment (private equity, venture capital, or holding company experience preferred).
• Strong knowledge of corporate governance practices, minute book management, and entity lifecycle administration, including a strong working understanding of Canadian and U.S. corporate entity law (federal and provincial/state) and how it applies to multi-entity structures.
• Familiarity with U.S. state and Canadian provincial corporate filing requirements, including annual reports, foreign qualifications, and DBA registrations.
• Experience managing cross-jurisdictional compliance obligations and coordinating with registered agents and external counsel.
• Exceptional organizational and project management skills, with the ability to manage multiple deadlines, entities, and advisors simultaneously.
• Excellent written and verbal communication skills for coordinating with internal teams and external stakeholders.
• High attention to detail and commitment to accuracy in all documentation and filings.
• Proficiency with Microsoft Office and/or Google Workspace; experience with entity management software (e.g., Diligent Entities, Athennian, or similar) is a plus.
• Paralegal certificate or diploma preferred; law clerk designation (in Canada) is an asset.
• AI-proficient and comfortable using modern AI tools (e.g., ChatGPT, Claude, Copilot, and workflow automation platforms) to accelerate research, drafting, tracking, and repetitive legal operations work. You don’t wait for a tool to be handed to you – you find ways to use technology to work faster and smarter.
• Self-directed operator who can own the corporate governance function end-to-end with minimal supervision – setting priorities, driving deadlines, managing advisors, and leading cross-functional projects independently. Comfortable making judgment calls, escalating only what truly needs escalation, and running this workstream as the internal expert.

What You Will Get From Beacon

• Dedicated mentor.
• Demonstrated interest in learning about different businesses across diverse industries.
• Learn directly from entrepreneurs who have scaled businesses from seed-to-$10B+ IPOs.
• Operate in an environment that encourages initiative and rapid development.
• Strong development of interpersonal and presentation skills.
• Unique work environment which combines a high growth technology startup and a long term buy/hold private equity investment firm.

About the Role >>> Senior Manager, Legal Operations & Contracts  

As the Senior Manager, Legal Operations & Contracts reporting to the Vice-President, Legal Counsel, you will bring strong legal operations expertise, including process management, execution, compliance, and process optimization, with a focus on building and scaling efficient workflows. In addition, you bring a deep background in drafting, reviewing, and negotiating a high volume of both routine and complex contracts. This role will operate independently across functions as a trusted partner, proactively managing the end-to-end contract lifecycle for commercialization contracts while driving operational excellence and efficiency. 

This role will support the legal team through KPI tracking, metrics, and analysis, while identifying and driving workflow efficiencies as the function scales. This role requires strong legal knowledge, the ability to work independently, and to build and maintain cross-functional relationships. The ideal candidate is detail-oriented, highly organized, and proficient with systems and tools, with a solid understanding of corporate contracts. Strong communication, collaboration, and time management skills are essential, along with a proactive, positive, and growth-oriented mindset. 

This role is based out of our San Francisco or Boston office and will require 10% travel. 

Your work will primarily encompass: 

• Manage legal operations activities including contributing to the development of training materials, documentation, and process improvements to support efficient contracting practices
• Lead and optimize legal operations processes such as contract management, document management, knowledge management, vendor relationships, and strategic processes
• Drive operational efficiencies through technology and process improvements, managing legal department projects, and support day-to-day operations
• Develop and implement policies and procedures to improve legal department effectiveness and efficiency
• Negotiate, draft, review, and manage a wide range of contracts. (including confidentiality agreements, SOWs, consulting and service agreements, materials transfer agreements, sponsored research agreements, clinical study agreements, and various vendor services agreements) with guidance from senior attorneys as needed
• Communicate with internal stakeholders regarding contractual risks and support development of practical mitigation approaches
• Ensure contractual terms and conditions are consistent with Olema policies, standards, and established guidance
• Ensure compliance with applicable laws and regulations, including data protection and privacy requirements (e.g., GDPR, HIPAA)
• Serve as an escalation point of contact for internal and external contract process/status questions and escalate more complex issues as appropriate 
• Manage contract workflow and support adherence to contract turnaround timelines to ensure efficient execution
• Support and partner in the development, enhancement, and maintenance of contract templates and SOPs
• Be the contract management systems expert (i.e. Agiloft)
• Coordinate with outside counsel and in-house legal team to obtain legal documents, e.g., patent declarations and assignments, and manage legal records

Ideal Candidate Profile >>>  

A love of challenging, important work. We are a pragmatic team, driven to imagine and develop meaningful therapies for improving lives. All employees within our company play a unique and crucial role in our success, both in accomplishing our mission and building a positive company culture. As such, we are looking for someone with the right combination of knowledge, experience, and attributes for this role. 

Knowledge: 

• Bachelor’s Degree, is required 
• Paralegal certificate or legal studies background preferred
• Demonstrated experience leading legal operations, including contract lifecycle management, process optimization, and implementation of tools and systems to improve efficiency
• Managing full contract lifecycle, including drafting, negotiating, editing, and execution, with a strong understanding of contract terms, structure, and end-to-end contract management processes (tracking, approval, and execution) 
• Knowledge or experience with paralegal support tasks, with a focus on compliance program matter, contract or corporate matters
• Working knowledge of the drug discovery and development process and ability to understand risks and requirements associated with pharmaceutical contracting preferred
• Proficiency with contract management software 

Experience: 

• A minimum of seven years (7+) of relevant experience in legal operations and contract management
• In-house experience at a biotechnology, pharmaceutical or life science company with a focus on legal operations and agreement drafting and negotiation, strongly preferred
• Demonstrated experience working with attorneys and senior leaders across various functions
• Ability to work both independently and effectively across a variety of functional groups (such as Commercial, Research and Development, CMC, Human Resources, Finance, Facilities and IT) and all levels of management
• Liaison and point of contact for business contract owners and vendor/agency inquiries related to contracting and payment in partnership with legal, finance, and procurement
• Strong technical skills (e.g., Microsoft Word, Excel and PowerPoint, Contract Management Systems, Docusign)

Attributes: 

• Highly organized, detail-oriented, and process driven 
• Proactive and solutions-oriented 
• Strong collaborator with the ability to influence cross-functional teams 
• Comfortable operating in a growing, fast-paced biotech environment 
• High level of integrity and discretion 
• Flexible and willing to learn new procedures and skill sets

The base pay range for this position is expected to be $150,000 - $170,000 annually; however, the base pay offered may vary depending on location, market, job related knowledge, skills and capabilities, and experience. The total compensation package for this position also includes equity, bonus, and benefits. 

#LI-MT1

About the Role

We are looking for an experienced Corporate Legal Specialist to join Anthropic's Corporate Legal team. In this role, you will be a key partner to our team as well as cross-functional partners, supporting entity and board management, governance, and corporate transactions across Anthropic's growing portfolio of U.S. and international entities. This role is well-suited for someone who thrives in a fast-moving, high volume environment; enjoys building and developing procedures and processes; and is comfortable navigating the complexity of a rapidly scaling company.

You will work closely with colleagues across Legal, Finance, Tax, People, and external counsel to ensure Anthropic's corporate records, filings, and governance practices are accurate, comprehensive, timely, and audit-ready.

Responsibilities

• Manage the full lifecycle of U.S. entity administration, including formations, qualifications, dissolutions, annual reports, assist with franchise tax filings, and obtain certificates of good standing, certified copies and coordinate notarizations and apostilles.

• Maintain accurate and up-to-date corporate records for Anthropic PBC and its subsidiaries, including minute books, stock ledgers, org. charts, officer/director lists, and entity management databases.

• Support board and shareholder governance matters, including organizing directors, officers and/or authorized signatories’ appointments and resignations, preparing board and shareholder meeting materials, drafting resolutions, written consents, secretary's certificates, and incumbency certificates. 

• Assist with new entity incorporations and structuring, including domestic and international subsidiary formations and post-incorporation operational matters (i.e. opening of bank accounts, obtaining tax registrations, injection of capitalizations, etc.), in coordination with outside counsel and cross functional teams. Also, will help with entity dissolutions, mergers, and post-integration of acquired entities. 

• Support Anthropic's international entities with board and shareholder meetings, corporate maintenance, local filings, KYC requests, apostilles, legalizations, and cross-border documentation.

• Coordinate signatory authority, powers of attorney, and corporate approvals for commercial, financing, real estate, and employment matters.

• Respond to diligence requests in connection with financings, acquisitions, audits, commercial transactions, and regulatory inquiries.

• Be able to assist with in-house notarizations (if licensed as a State of California Notary Public).

• Own and continuously improve entity management tools, workflows, and internal knowledge resources; help build scalable processes as Anthropic's footprint grows.

• Partner with cross-functional teams on matters including equity administration, tax, compliance, insurance, and trademark/IP record maintenance.

You may be a good fit if you

• Have at least 8 years of relevant experience in a paralegal role in a corporate legal department or a law firm.

• Have proven expertise in U.S. entity management and corporate administrative and compliance work; international entity management experience is preferred.

• Have strong experience with entity structuring – incorporations, dissolutions, mergers, and restructurings – including related post-closing work.

• Are highly organized, detail-oriented, and able to manage a high volume of simultaneous matters without losing accuracy.

• Are a proactive self-starter who can operate independently, spot issues, and drive work to completion with minimal oversight.

• Have excellent written and verbal communication skills and can work effectively with attorneys, executives, external counsel, and cross-functional partners.

• Are comfortable working in a fast-paced environment where priorities shift and processes are still being built.

• Have high judgment around confidentiality and sensitive corporate information.

Strong candidates may also have

• Experience supporting international entity management, including formations, governance, and annual maintenance across EMEA, APAC and LATAM jurisdictions.

• Experience at a venture-backed technology company, including supporting equity financings, secondary transactions, or IPO readiness.

• Familiarity with entity and contract management platforms (e.g., Diligent Entities and Ironclad) and board portals.

• Experience coordinating with outside counsel and vendors across multiple jurisdictions.

• An ABA Paralegal certificate. 

• A valid State of California Notary Public License, or an interest in obtaining one.

Role-specific policy: For this role, we expect all staff to be able to work from our San Francisco office at least 3 days a week, though we encourage you to apply even if you might need some flexibility for an interim period of time.

About the role:

We are seeking an experienced People Legal Specialist to join our growing legal team and serve as the operational backbone for a small, high-impact team that advises on how Anthropic interacts with the people who power our mission: employees, candidates, advisors, and contingent workers globally. You will be a trusted project manager and process-builder, working under the guidance of legal counsel to keep employment matters running efficiently so our attorneys can focus on the thorniest strategic questions. You will partner closely with colleagues on the Litigation & Regulatory team and People team operations functions to help the People Legal team scale its support for a rapidly growing, globally distributed workforce at the frontier of AI.

Responsibilities: 

• Monitor incoming claims, demands, and agency inquiries to ensure Anthropic responds in a timely and appropriate manner; maintain matter-tracking systems and keep stakeholders informed of status
• Act as the primary operational link between People Legal and partner teams to ensure context-rich handoffs and integrated, efficient delivery of legal support
• Maintain accurate records and documentation related to legal matters, including managing case files and calendars
• Handle personnel document requests, ensuring compliance with relevant regulations and timely responses to requests 
• Support attorneys with legal research, document preparation, and template management; help distill work product into clear, actionable formats for internal stakeholders
• Identify opportunities to streamline processes and leverage tools—including Claude—to reduce repetitive work and free up team bandwidth for higher-value contributions
• Flex beyond core responsibilities as the team's needs evolve, pitching in on special projects and cross-functional initiatives as they arise

You may be a good fit if you have:

• At least 8 years of relevant experience in legal operations or paralegal role in a corporate legal department or similar experience.
• Excellent communication skills, both verbal and written, with the ability to effectively interact with individuals at all levels of the organization.
• Demonstrated the ability to exercise good judgment and maintain the highest standards of discretion and confidentiality when handling sensitive legal matters.
• Strong project management skills, including the ability to prioritize tasks, meet deadlines, and manage multiple projects simultaneously.
• Proactive and solutions-oriented approach to identifying, recommending, and implementing process improvements within the legal department.
• Comfort building processes from scratch, not just executing on established playbooks

Strong candidates may have:

• Comfort experimenting with AI tools to make legal operations more efficient, or a genuine curiosity about learning to do so
• 2+ years of experience working in a high-growth tech company, with exposure to US and international employment matters
• Demonstrated the ability to think critically and creatively problem-solve, adapting to new challenges and finding innovative solutions to complex legal issues.
• Familiarity with legal project management software, such as Asana, Trello, or Jira, and a willingness to learn and adopt new technologies to streamline legal processes.
• Experience using legal research databases (PACER, LexisNexis, Pohlman, Westlaw)

Role-specific policy: For this role, we expect all staff to be able to work from our San Francisco, Seattle, or New York offices at least 3 days a week, though we encourage you to apply even if you might need some flexibility for an interim period of time.