About the Role >>> Senior Director, International Finance and Operations 

The Senior Director, International Finance & Operations will lead the establishment and ongoing finance operations of the Company’s Ireland entity. This role is responsible for building finance infrastructure, ensuring compliance with Irish and EU requirements, and supporting integration with global financial systems. 

Reporting to the VP of Finance, this individual will serve as a key execution partner in delivering the Company’s international expansion into Ireland, a critical strategic priority. This role will work cross-functionally with internal stakeholders and external advisors to drive timely, coordinated execution across all aspects of the entity build-out and ongoing operations, including but not limited to finance operations, indirect tax compliance, and local governance. 

This role is based out of our Dublin, Ireland office and will require 10% travel. 

Your role will primarily encompass: 

Ireland Entity Setup & Execution  

• Lead execution of the Ireland entity build-out in coordination with internal teams and external partners  
• Drive implementation of cross-functional workplans, ensuring alignment with key milestones and timelines 
• Manage interdependencies across Finance, Legal, HR, IT, and external advisors 
• Develop and maintain project plans, timelines, and key milestones  
• Track progress against deliverables, proactively identify risks or delays, and drive resolution with Finance leadership  
• Indirect Tax & VAT Compliance 
• Oversee VAT registration and ongoing indirect tax compliance in Ireland/EU  
• Coordinate with external advisors on VAT filings and regulatory requirements  
• Ensure timely and accurate preparation and submission of VAT returns  
• Establish and maintain documentation, processes, and controls to support compliance and audit readiness  
• Identify and escalate tax-related risks and technical issues and process gaps 

Finance Operations & Infrastructure 

• Lead the establishment and oversight of finance operations for the Ireland entity, including payroll, local compliance, and financial processes  
• Oversee payroll setup and ongoing coordination with HR and external providers  
• Ensure payroll and related processes are accurate, compliant, and timely  
• Support integration of the Ireland entity into global financial systems, reporting, and internal controls  
• Implement global finance policies in alignment with local regulatory requirements  

Stakeholder Management & Cross-Functional Execution 

• Act as a central point of coordination across cross-functional stakeholders and external partners to support execution of Ireland-related activities  
• Drive alignment, clarity, and accountability across teams 
• Lead cross-functional meetings, track decisions, and ensure follow-through on key action items  
• Provide regular updates to Finance leadership on status, risks, and timelines  

Finance Processes & Controls 

• Establish and document finance processes and internal controls for a new entity  
• Support development of scalable processes as operations grow  
• Ensure alignment with U.S. reporting requirements and internal control frameworks, including SOX readiness, to ensure transition from setup to steady-state operations 

Additional Responsibilities 

• Support additional finance, tax, and operational initiatives as needed  
• Assist in preparation of materials for leadership review and decision-making 
• Act as a key execution partner to the VP of Finance in delivering the Ireland expansion initiative 
• Support prioritization, issue resolution, and cross-functional alignment across workstreams  

Ideal Candidate Profile  

A love of challenging, important work. We are a pragmatic team, driven to imagine and develop meaningful therapies for improving lives. All employees within our company play a unique and crucial role in our success, both in accomplishing our mission and building a positive company culture. As such, we are looking for someone with the right combination of knowledge, experience, and attributes for this role. 

Knowledge: 

• Bachelor’s Degree in Finance, Accounting, or related field (required) 
• CPA, ACA, ACCA, or equivalent (required) 
• Strong understanding of finance operations, accounting principles, and internal controls 
•  Familiarity with indirect tax/VAT in Ireland and/or EU 
• Knowledge of SOX compliance and public company financial environments (preferred) 

Experience: 

• Minimum of 12+ years of experience in finance, accounting, or related roles 
• Minimum of 3+ years in leading and managing teams 
• Experience in biotech, pharma, or life sciences (required)  
• Experience supporting international operations and/or entity setup 
• Experience working with external advisors (e.g., tax, payroll, legal) 
• Strong project management experience across cross-functional initiatives 
• Experience building or scaling finance processes and controls 
• Experience supporting integration into financial systems and reporting structures 
• Exposure to indirect tax/VAT compliance and filings 
• Experience in a SOX-compliant or public company environment (required)

Additional Attributes: 

• Strong project management and organizational skills 
• Ability to operate in a fast-paced, evolving environment 
• Strong communication and stakeholder management skills 
• Execution-oriented mindset  

#LI-MK1

About the Role >>> Senior Manager, Legal Operations & Contracts  

As the Senior Manager, Legal Operations & Contracts reporting to the Vice-President, Legal Counsel, you will bring strong legal operations expertise, including process management, execution, compliance, and process optimization, with a focus on building and scaling efficient workflows. In addition, you bring a deep background in drafting, reviewing, and negotiating a high volume of both routine and complex contracts. This role will operate independently across functions as a trusted partner, proactively managing the end-to-end contract lifecycle for commercialization contracts while driving operational excellence and efficiency. 

This role will support the legal team through KPI tracking, metrics, and analysis, while identifying and driving workflow efficiencies as the function scales. This role requires strong legal knowledge, the ability to work independently, and to build and maintain cross-functional relationships. The ideal candidate is detail-oriented, highly organized, and proficient with systems and tools, with a solid understanding of corporate contracts. Strong communication, collaboration, and time management skills are essential, along with a proactive, positive, and growth-oriented mindset. 

This role is based out of our San Francisco or Boston office and will require 10% travel. 

Your work will primarily encompass: 

• Manage legal operations activities including contributing to the development of training materials, documentation, and process improvements to support efficient contracting practices
• Lead and optimize legal operations processes such as contract management, document management, knowledge management, vendor relationships, and strategic processes
• Drive operational efficiencies through technology and process improvements, managing legal department projects, and support day-to-day operations
• Develop and implement policies and procedures to improve legal department effectiveness and efficiency
• Negotiate, draft, review, and manage a wide range of contracts. (including confidentiality agreements, SOWs, consulting and service agreements, materials transfer agreements, sponsored research agreements, clinical study agreements, and various vendor services agreements) with guidance from senior attorneys as needed
• Communicate with internal stakeholders regarding contractual risks and support development of practical mitigation approaches
• Ensure contractual terms and conditions are consistent with Olema policies, standards, and established guidance
• Ensure compliance with applicable laws and regulations, including data protection and privacy requirements (e.g., GDPR, HIPAA)
• Serve as an escalation point of contact for internal and external contract process/status questions and escalate more complex issues as appropriate 
• Manage contract workflow and support adherence to contract turnaround timelines to ensure efficient execution
• Support and partner in the development, enhancement, and maintenance of contract templates and SOPs
• Be the contract management systems expert (i.e. Agiloft)
• Coordinate with outside counsel and in-house legal team to obtain legal documents, e.g., patent declarations and assignments, and manage legal records

Ideal Candidate Profile >>>  

A love of challenging, important work. We are a pragmatic team, driven to imagine and develop meaningful therapies for improving lives. All employees within our company play a unique and crucial role in our success, both in accomplishing our mission and building a positive company culture. As such, we are looking for someone with the right combination of knowledge, experience, and attributes for this role. 

Knowledge: 

• Bachelor’s Degree, is required 
• Paralegal certificate or legal studies background preferred
• Demonstrated experience leading legal operations, including contract lifecycle management, process optimization, and implementation of tools and systems to improve efficiency
• Managing full contract lifecycle, including drafting, negotiating, editing, and execution, with a strong understanding of contract terms, structure, and end-to-end contract management processes (tracking, approval, and execution) 
• Knowledge or experience with paralegal support tasks, with a focus on compliance program matter, contract or corporate matters
• Working knowledge of the drug discovery and development process and ability to understand risks and requirements associated with pharmaceutical contracting preferred
• Proficiency with contract management software 

Experience: 

• A minimum of seven years (7+) of relevant experience in legal operations and contract management
• In-house experience at a biotechnology, pharmaceutical or life science company with a focus on legal operations and agreement drafting and negotiation, strongly preferred
• Demonstrated experience working with attorneys and senior leaders across various functions
• Ability to work both independently and effectively across a variety of functional groups (such as Commercial, Research and Development, CMC, Human Resources, Finance, Facilities and IT) and all levels of management
• Liaison and point of contact for business contract owners and vendor/agency inquiries related to contracting and payment in partnership with legal, finance, and procurement
• Strong technical skills (e.g., Microsoft Word, Excel and PowerPoint, Contract Management Systems, Docusign)

Attributes: 

• Highly organized, detail-oriented, and process driven 
• Proactive and solutions-oriented 
• Strong collaborator with the ability to influence cross-functional teams 
• Comfortable operating in a growing, fast-paced biotech environment 
• High level of integrity and discretion 
• Flexible and willing to learn new procedures and skill sets

The base pay range for this position is expected to be $150,000 - $170,000 annually; however, the base pay offered may vary depending on location, market, job related knowledge, skills and capabilities, and experience. The total compensation package for this position also includes equity, bonus, and benefits. 

#LI-MT1

About the Role >>> Senior Manager, Legal Operations & Contracts  

As the Senior Manager, Legal Operations & Contracts reporting to the Vice-President, Legal Counsel, you will bring strong legal operations expertise, including process management, execution, compliance, and process optimization, with a focus on building and scaling efficient workflows. In addition, you bring a deep background in drafting, reviewing, and negotiating a high volume of both routine and complex contracts. This role will operate independently across functions as a trusted partner, proactively managing the end-to-end contract lifecycle for commercialization contracts while driving operational excellence and efficiency. 

This role will support the legal team through KPI tracking, metrics, and analysis, while identifying and driving workflow efficiencies as the function scales. This role requires strong legal knowledge, the ability to work independently, and to build and maintain cross-functional relationships. The ideal candidate is detail-oriented, highly organized, and proficient with systems and tools, with a solid understanding of corporate contracts. Strong communication, collaboration, and time management skills are essential, along with a proactive, positive, and growth-oriented mindset. 

This role is based out of our San Francisco or Boston office and will require 10% travel. 

Your work will primarily encompass: 

• Manage legal operations activities including contributing to the development of training materials, documentation, and process improvements to support efficient contracting practices
• Lead and optimize legal operations processes such as contract management, document management, knowledge management, vendor relationships, and strategic processes
• Drive operational efficiencies through technology and process improvements, managing legal department projects, and support day-to-day operations
• Develop and implement policies and procedures to improve legal department effectiveness and efficiency
• Negotiate, draft, review, and manage a wide range of contracts. (including confidentiality agreements, SOWs, consulting and service agreements, materials transfer agreements, sponsored research agreements, clinical study agreements, and various vendor services agreements) with guidance from senior attorneys as needed
• Communicate with internal stakeholders regarding contractual risks and support development of practical mitigation approaches
• Ensure contractual terms and conditions are consistent with Olema policies, standards, and established guidance
• Ensure compliance with applicable laws and regulations, including data protection and privacy requirements (e.g., GDPR, HIPAA)
• Serve as an escalation point of contact for internal and external contract process/status questions and escalate more complex issues as appropriate 
• Manage contract workflow and support adherence to contract turnaround timelines to ensure efficient execution
• Support and partner in the development, enhancement, and maintenance of contract templates and SOPs
• Be the contract management systems expert (i.e. Agiloft)
• Coordinate with outside counsel and in-house legal team to obtain legal documents, e.g., patent declarations and assignments, and manage legal records

Ideal Candidate Profile >>>  

A love of challenging, important work. We are a pragmatic team, driven to imagine and develop meaningful therapies for improving lives. All employees within our company play a unique and crucial role in our success, both in accomplishing our mission and building a positive company culture. As such, we are looking for someone with the right combination of knowledge, experience, and attributes for this role. 

Knowledge: 

• Bachelor’s Degree, is required 
• Paralegal certificate or legal studies background preferred
• Demonstrated experience leading legal operations, including contract lifecycle management, process optimization, and implementation of tools and systems to improve efficiency
• Managing full contract lifecycle, including drafting, negotiating, editing, and execution, with a strong understanding of contract terms, structure, and end-to-end contract management processes (tracking, approval, and execution) 
• Knowledge or experience with paralegal support tasks, with a focus on compliance program matter, contract or corporate matters
• Working knowledge of the drug discovery and development process and ability to understand risks and requirements associated with pharmaceutical contracting preferred
• Proficiency with contract management software 

Experience: 

• A minimum of seven years (7+) of relevant experience in legal operations and contract management
• In-house experience at a biotechnology, pharmaceutical or life science company with a focus on legal operations and agreement drafting and negotiation, strongly preferred
• Demonstrated experience working with attorneys and senior leaders across various functions
• Ability to work both independently and effectively across a variety of functional groups (such as Commercial, Research and Development, CMC, Human Resources, Finance, Facilities and IT) and all levels of management
• Liaison and point of contact for business contract owners and vendor/agency inquiries related to contracting and payment in partnership with legal, finance, and procurement
• Strong technical skills (e.g., Microsoft Word, Excel and PowerPoint, Contract Management Systems, Docusign)

Attributes: 

• Highly organized, detail-oriented, and process driven 
• Proactive and solutions-oriented 
• Strong collaborator with the ability to influence cross-functional teams 
• Comfortable operating in a growing, fast-paced biotech environment 
• High level of integrity and discretion 
• Flexible and willing to learn new procedures and skill sets

The base pay range for this position is expected to be $150,000 - $170,000 annually; however, the base pay offered may vary depending on location, market, job related knowledge, skills and capabilities, and experience. The total compensation package for this position also includes equity, bonus, and benefits. 

#LI-MT1