Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation.  If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Litigation Paralegal position in our New Orleans Office.

This position offers a flexible, hybrid working arrangement.

The Position

Key Responsibilities:

• Conduct pre-claim investigation, legal research and initial case assessment
• Draft pleadings, motions and appellate documents and filing with the courts
• Prepare records, review and prepare exhibits, analyze medical records, and trial preparation
• Contact outside sources (government agencies, etc.) to obtain public information and review and analyze the same
• Search and retrieve information from court-related databases as well as other online sources of case information
• Prepare summary of pertinent transcripts
• Assemble chronologies of pertinent facts and key documents
• Review, analyze and organize document productions by opposing parties and co-defendants
• Determine, prepare and organize materials needed for expert witness review
• Conduct investigative research on opposing parties and expert witnesses
• Manage documents and organize case files

Qualifications: 

• A bachelor's degree in paralegal studies or a Paralegal Certificate is preferred
• 5+ years litigation paralegal experience in a fast-paced environment; experience in insurance defense and transportation litigation is preferred
• Applicable knowledge of motions, discovery, evidence, litigation documentation, court rules and procedures
• Experience with preparing records, assembling exhibits, pleadings, summarizing transcripts, medical record analysis, discovery, and trial preparation required
• Experience drafting and responding to standard discovery demands (interrogatories, requests to produce documents, etc.)
• Strong computer skills with proficiency in MS Office Suite and document management systems
• Attention to detail and organizational skills are critical
• Clear and effective communication skills both orally and in writing
• Must be able to multitask and successfully manage a variety of demands daily
• Must be able to work independently and be proactive

Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation.  If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Paralegal position in our Madison, NJ Office.

The Position

This is an excellent opportunity for legal professionals seeking to expand their careers who are interested in gaining professional experience with a national law firm.

Key Responsibilities:

• Play a critical role in case preparation by obtaining medical records through authorizations and subpoenas, ensuring timely follow-ups with providers.
• Maintain and streamline case data with well-structured discovery and records organizational charts to enhance efficiency.
• Conduct vital research by issuing Open Public Records Requests and  performing background investigations to support litigation strategy.
• Analyze and summarize medical records summaries and medical treatment chronologies that provide crucial case insights.
• Support attorneys in depositions and discovery by summarizing transcripts, managing key documents, and ensuring timely follow-ups on requests.
• Manage document productions efficiently by reviewing, analyzing, and organizing files from opposing parties and co-defendants.
• Prepare and organize materials for expert witness review, ensuring they have the necessary documentation for case assessments.
• Keep case files impeccably organized and accessible, ensuring a smooth workflow for attorneys and litigation teams.
• Collaborate effectively with colleagues to maintain a strong team dynamic and ensure smooth case progression.

Qualifications

• Bachelor’s degree required; Paralegal Certificate preferred.
• 2+ years of experience as a litigation paralegal, with a strong preference for those with insurance defense experience.
• Exceptional writing and communication skills, ensuring clarity in documentation and correspondence.
• Thrives in a fast-paced, team-oriented environment, balancing multiple tasks with precision and efficiency.
• Proven ability to draft subpoenas and maintain detailed records of received documents.
• Highly organized and detailed-oriented, with a keen ability to manage large volumes of case materials.
• Tech-savvy with sophisticated technical skills, including proficiency in legal research tools and case management software.

Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation.  If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Paralegal position in our Dallas Office.

This position offers a flexible, hybrid working arrangement.

The Position

This is an excellent opportunity for legal professionals seeking to expand their careers who are interested in gaining well-rounded professional experience with a national law firm.

Key Responsibilities:

• Contact outside sources to retrieve information and review and analyze same
• Search and retrieve information from court-related databases as well as other online sources for case information
• Prepare written discovery requests and objections
• Review, analyze and organize document productions by opposing parties and co-defendants in large multi-party cases
• Summarize transcripts and organize key documents
• Prepare and organize materials needed for expert witness review
• Manage documents and maintain organized case files

Qualifications

• Bachelor’s degree preferred, not required; Paralegal Certificate preferred
• 4+ years of litigation paralegal experience, including trial preparation and attendance
• Insurance defense and/or construction defect experience is a plus
• Strong written and verbal communication skills
• Ability to integrate into a team-oriented environment with ownership in your own docket of cases
• Experience with drafting subpoenas and creating logs for records received.

Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation.  If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Billing Coordinator position in our White Plains, NY Office.

This position offers a flexible, hybrid working arrangement.

Key Responsibilities:

• Supporting all billing operations of the firm
• Utilization of accounting and payables software programs to perform duties and responsibilities
• Ensuring that all tasks and duties completed are done within the firm’s set guidelines and policie
• Accurately and timely completing assignments
• Communicating with claims examiners and clients regarding billing inquires
• Researching and responding to inquiries from attorneys and support staff
• Displaying a positive, high-energy attitude within our team environment
• Reviewing and editing pre-bills in response to attorney and support staff requests
• Executing complex bills (i.e., multiple discounts, split-party billing, preparation of electronic bills)
• Creating, printing and verifying the accuracy of invoices prepared for clients
• Reviewing and verifying the accuracy of supporting documentation as required
• Assisting with obtaining information required for e-billing and liaising with e-billing coordinators
• Reviewing and analyzing rejected invoices and assisting with their resolution
• Recording and tracking of retainer funds as directed by attorney
• Processing write-offs per Firm policy
• Assistance with the creation and distribution of daily, weekly, monthly reports
• Assisting with year-end closing and reporting as required
• Assisting with special projects on various issues as needed

Qualifications

• Aderant experience required
• Excellent verbal and written communication skills
• Excellent interpersonal and customer service skills
• Strong analytical, problem-solving and & productivity skills
• Excellent time management skills and the ability to work flexible hours to meet deadlines
• Ability to function well in a high-paced environment with shifting priorities
• Ability to maintain confidentiality, and to exercise discretion and good judgment
• Proficiency in Microsoft Office applications
• Knowledge of bookkeeping procedures (posting, balancing, debits/credits and journal entries)
• Proficiency in basic accounting principles and the ability to perform mathematical functions
• Knowledge of iManage document management software a plus, but not mandatory
• Knowledge of e-billing middleware sites is a plus, but not mandatory
• Knowledge of AS400 system is a plus, but not mandatory
• College graduate with internship/work experience

N/A

Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation.  If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Program Administrator position.

The Position

This is an excellent opportunity for legal professionals seeking to expand their careers who are interested in gaining fast-paced professional experience with a national law firm.

Key Responsibilities:

• Review and obtain information from internal and external systems, as required
• Create new files as necessary
• Create, maintain, and update case lists as needed for the program
• Monitor activities of and providing guidance to program personnel to aid in the compliance with client and firm guidelines and protocols
• Track key performance metrics and case deadlines on a large volume of files; update internal and client-facing databases and systems as needed
• Analyze program data and provide stakeholders with updates on a regular basis
• Organize and distribute program documents and information as needed
• Coordinate regular team meetings as required
• Assist in the preparation of reports and presentations
• Correspond with clients, claims professionals and attorneys regarding issues, metrics, workflows, and deadlines
• Respond timely to emails, questions, and one-off program related requests

Qualifications

• 3 or more years civil litigation experience in a law firm or with an insurance company preferred
• Bachelor’s Degree and/or paralegal certificate preferred
• Strong computer skills, including document management systems, Microsoft Word, Outlook, PowerPoint, and Excel
• Advanced Excel skills preferred, including the ability to organize, compare, combine, process, and manipulate large data sets, and create and use pivot tables and functions
• Strong written and oral communication skills
• Ability to apply critical thinking skills, identify and understand the cause of problems, and suggest and implement solutions
• Ability to multitask, prioritize and balance competing demands to meet deadlines
• Ability to work independently as well as part of a team
• Ability to thrive in a fast-paced environment
• Attention to detail

N/A

Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation.  If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Toxic Tort Paralegal position in our San Francisco Office.

This position offers a flexible, hybrid working arrangement.

Discover our newly renovated San Francisco office! Take a virtual tour and explore our building amenities.

The Position

This is an excellent opportunity for a dedicated, self-starter to advance their paralegal career by developing an understanding of the anatomy of defense litigation through hands-on experience in a fast-paced litigation group.

Key Responsibilities:

• Prepare records, review and prepare exhibits, analyze medical records, and trial preparation
• Contact outside sources (government agencies, etc.) to obtain public information and review and analyze the same
• Search and retrieve information from court-related databases as well as other online sources of case information
• Prepare summary of pertinent transcripts
• Assemble chronologies of pertinent facts and key documents
• Review, analyze and organize document productions by opposing parties and co-defendants
• Determine, prepare and organize materials needed for expert witness review
• Conduct investigative research on opposing parties and expert witnesses
• Manage documents and organize case files
• Monitor and review third party eFile/eService databases
• Other responsibilities as requested

Qualifications

• Must have a bachelor's degree
• Paralegal Certificate from an ABA accredited Paralegal program/course preferred
• 2+ years toxic personal injury and/or tort litigation experience preferred, including asbestos, talc, silica, benzene, mold, or similar cases
• Experience preparing pleadings and discovery requests/responses, summarizing medical, employment, and military records, and supporting trial
• Trial preparation experience a plus
• Strong proficiency with Microsoft 365 (Word, Excel, PowerPoint, and Outlook)
• iManage experience a plus
• Attention to detail and organizational skills are critical
• Clear and effective communication skills both orally and in writing
• Must be able to work independently and be proactive
• Experience with e-discovery and using Relativity or other document review platforms is a plus

Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation.  If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Legal Support Assistant position in our Seattle Office.

This position is on-site 5-days per week in our Seattle office. 

The Position

We are seeking a Legal Support Assistant to join our team and serve as a key support resource within a fast-paced law firm environment. This is an excellent entry-level opportunity for someone eager to gain hands-on experience and grow within the legal profession.

Key Responsibilities:

In this role, you’ll support attorneys and Legal Administrative Assistants while helping maintain a professional and welcoming office environment. Responsibilities include:

• Maintain a clean, organized, and professional reception area
• Answer, screen, route, and respond to incoming phone calls and messages
• Greet, screen, and direct visitors in a professional and welcoming manner
• Assist with opening and closing client matters
• Receive, sort, and distribute electronic notices, U.S. mail, faxes, and other documents
• Help organize and maintain physical and electronic files within the firm’s document management systems
• Assist with client invoicing, including submission and verification of billing documentation
• Support the submission of vendor bills and check requests
• Research and respond to client billing inquiries
• Manage and update information using Excel spreadsheets
• Provide general administrative support to the office and team as needed

Qualifications: 

• High school diploma or equivalent required
• At least 1 year of administrative or clerical experience in an office setting
• Prior law firm experience is helpful but not required
• Strong written and verbal communication skills
• Professional phone etiquette and customer service mindset
• High attention to detail with excellent spelling, grammar, and proofreading skills
• Ability to manage multiple tasks, prioritize effectively, and meet deadlines
• Comfort handling confidential information with discretion
• Proficiency with Microsoft Office (Word, Excel, Outlook); experience with document management or legal software is a plus
• Willingness to work in person in an office environment

Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation.  If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Nurse Paralegal position in our Washington D.C or Baltimore, Maryland office.

The Position

Wilson Elser's Washington D.C. Office seeks a Full Time Nurse Paralegal to join our expanding litigation team. This is an excellent opportunity for healthcare professionals seeking to expand their careers and who are interested in gaining fast-paced professional experience with a national law firm. Paralegal training will be provided if needed.

Key Responsibilities:

• Analyze and summarize medical records
• Create medical chronologies and narrative summaries of medical records
• Create billing record summaries in Excel
• Determine, prepare and organize materials needed for expert witness review
• Conduct investigative research on expert witnesses

Qualifications

• Licensed RN and Bachelor Degree Required
• Nurse Paralegal or Legal Nurse Consultant experience a plus, but paralegal training will be provided if needed
• Ability to quickly learn proprietary software systems and databases
• Strong written communication skills, including business writing and grammar
• Strong critical thinking skills
• Excellent organizational skills and a team player
• Ability to integrate into a fast-paced environment, manage deadlines and adapt to changing priorities to meet client needs
• Proficiency in Microsoft Office Suite (Word, Outlook, Excel)

Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation.  If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Legal Administrative Assistant position in our Boston Office.

The Position

Wilson Elser’s Boston office is currently seeking a Legal Administrative Assistant to join a leading litigation team.

Key Responsibilities:

• Prepare legal filings: format documents, pull exhibits, proofread and redact documents
• Prepare court filings, become familiar with court rules and filing procedures
• E-file court filings in both state and federal courts
• Open new matters
• Document management and organization and saving to networks
• Prepare cover letters for attorney bills
• Input billing information into billing software
• Schedule conferences and depositions, maintain attorney calendars
• Manage bills for third party vendors, process check requests and follow up with accounting
• Manage large file transfers and document sharing platforms (e.g., Dropbox)

Qualifications

• 3+ years Litigation experience, familiarity with insurance defense a plus
• Familiarity with court procedures and e-filings in Massachusetts and/or New Hampshire   
• Ability to work independently as well as in a team-based setting with other Legal Secretaries supporting a group of attorneys
• Open to taking on new responsibilities and challenging tasks
• Excellent attention to detail with ability to multitask
• Excellent organizational skills with the ability to integrate into a fast-paced environment
• Excellent typing skills with proficiency in Microsoft 365 (Word, Outlook, Excel)
• Strong written and verbal communication skills

Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation.  If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Legal Auditor position.

This position offers a flexible remote working arrangement and can be located in any state in which we have an office.  We will consider candidates for both full-time and part-time positions.

The Position

Wilson Elser is currently seeking a Legal Auditor to join a national team supporting Quality Assurance and Client Audit Services.  In this role, you will review active files to capture key data points and address issues related to file handling. This position would be ideal for an experienced litigator who wants to phase out of an active practice.

Key Responsibilities:

• Review files on our cloud based document management and time entry systems  
• Ability to capture date accurately
• Ability to evaluate file handling, identifying both exceptional efforts and opportunities for improvement
• Clear concise writing skills
• Engage in calibration exercises

Qualifications

• J.D. from an accredited law school
• 5+ years of litigation experience
• Insurance defense preferred but not required
• Auditing experience at an insurance carrier is a plus
• Current license not required (but license must have been in good standing at the time license lapsed)
• Self-starter with acute attention to detail is required
• Comfortable working both independently and collaboratively
• Strong analytical and communication skills both oral and written
• Ability to exercise professionalism, integrity, and discretion with confidential and sensitive information is required
• Experience with Electronically Stored Information and document management systems, including computer-assisted review technologies, is a plus

Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation.  If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Legal Auditor position.

This position offers a flexible remote working arrangement and can be located in any state in which we have an office.  We will consider candidates for both full-time and part-time positions.

The Position

Wilson Elser is currently seeking a Legal Auditor to join a national team supporting Quality Assurance and Client Audit Services.  In this role, you will review active files to capture key data points and address issues related to file handling. This position would be ideal for an experienced litigator who wants to phase out of an active practice.

Key Responsibilities:

• Review files on our cloud based document management and time entry systems  
• Ability to capture date accurately
• Ability to evaluate file handling, identifying both exceptional efforts and opportunities for improvement
• Clear concise writing skills
• Engage in calibration exercises

Qualifications

• J.D. from an accredited law school
• 5+ years of litigation experience
• Insurance defense preferred but not required
• Auditing experience at an insurance carrier is a plus
• Current license not required (but license must have been in good standing at the time license lapsed)
• Self-starter with acute attention to detail is required
• Comfortable working both independently and collaboratively
• Strong analytical and communication skills both oral and written
• Ability to exercise professionalism, integrity, and discretion with confidential and sensitive information is required
• Experience with Electronically Stored Information and document management systems, including computer-assisted review technologies, is a plus

Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation.  If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Legal Auditor position.

This position offers a flexible remote working arrangement and can be located in any state in which we have an office.  We will consider candidates for both full-time and part-time positions.

The Position

Wilson Elser is currently seeking a Legal Auditor to join a national team supporting Quality Assurance and Client Audit Services.  In this role, you will review active files to capture key data points and address issues related to file handling. This position would be ideal for an experienced litigator who wants to phase out of an active practice.

Key Responsibilities:

• Review files on our cloud based document management and time entry systems  
• Ability to capture date accurately
• Ability to evaluate file handling, identifying both exceptional efforts and opportunities for improvement
• Clear concise writing skills
• Engage in calibration exercises

Qualifications

• J.D. from an accredited law school
• 5+ years of litigation experience
• Insurance defense preferred but not required
• Auditing experience at an insurance carrier is a plus
• Current license not required (but license must have been in good standing at the time license lapsed)
• Self-starter with acute attention to detail is required
• Comfortable working both independently and collaboratively
• Strong analytical and communication skills both oral and written
• Ability to exercise professionalism, integrity, and discretion with confidential and sensitive information is required
• Experience with Electronically Stored Information and document management systems, including computer-assisted review technologies, is a plus

Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation.  If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Legal Auditor position.

This position offers a flexible remote working arrangement and can be located in any state in which we have an office.  We will consider candidates for both full-time and part-time positions.

The Position

Wilson Elser is currently seeking a Legal Auditor to join a national team supporting Quality Assurance and Client Audit Services.  In this role, you will review active files to capture key data points and address issues related to file handling. This position would be ideal for an experienced litigator who wants to phase out of an active practice.

Key Responsibilities:

• Review files on our cloud based document management and time entry systems  
• Ability to capture date accurately
• Ability to evaluate file handling, identifying both exceptional efforts and opportunities for improvement
• Clear concise writing skills
• Engage in calibration exercises

Qualifications

• J.D. from an accredited law school
• 5+ years of litigation experience
• Insurance defense preferred but not required
• Auditing experience at an insurance carrier is a plus
• Current license not required (but license must have been in good standing at the time license lapsed)
• Self-starter with acute attention to detail is required
• Comfortable working both independently and collaboratively
• Strong analytical and communication skills both oral and written
• Ability to exercise professionalism, integrity, and discretion with confidential and sensitive information is required
• Experience with Electronically Stored Information and document management systems, including computer-assisted review technologies, is a plus

The Position

The Enterprise Data Architect is responsible for designing, developing, and governing the organization’s data architecture to ensure data is reliable, secure, scalable, and aligned with the business strategy. This role defines data models, integration patterns, standards, and governance frameworks to enable data product development, analytics, AI, operational reporting, and digital initiatives. This individual will be an integral member of the Data Services Team and will be responsible for the design and implementation of the enterprise-wide data architecture, ensuring the strategy supports the current and future business needs.

Key Responsibilities:

• Data Architecture & Design:
  • Oversee enterprise data architecture strategy, including conceptual, logical, and physical data models
  • Design and maintain end-to-end system architecture across applications, platforms, data warehouses/lakes, and integration architectures
  • Establish data standards, naming conventions, and architectural patterns for development teams
  • Evaluate and select data technologies (cloud platforms, databases, integration tools)

• Data Integration & Platforms:
  • Ensure interoperability across applications, analytics platforms, and master data domains
  • Collaborate with engineering teams to implement scalable data models and pipelines
• Data Governance & Quality:
  • Partner with data governance on data ownership, stewardship, lineage, and metadata
  • Define data quality frameworks, validation rules, and monitoring approaches
  • Ensure compliance with regulatory and security requirements (PII, GDPR, HIPAA, )
  • Lead architectural reviews and provide guidance on complex design decisions
  • Ensure systems are secure, reliable, and optimized for performance and cost

• Stakeholder Collaboration:
  • Work with business stakeholders to translate requirements into data architecture solutions
  • Partner with data engineers, analysts, software engineers and product teams to enable advanced data use cases and provide architectural support
  • Mentor developers and engineers on architecture principles and design patterns

• Strategy & Roadmap:
  • Develop multi-year data architecture roadmap aligned to business strategy
  • Assess current-state vs target-state architecture and prioritize initiatives
  • Support enterprise initiatives such as cloud migration, AI enablement, and MDM

Qualifications

• Experience with implementing data architecture strategies that align with business
• Strong knowledge of industry best practices around data architecture in both cloud-based and on-prem environments
• Expertise in data governance, metadata management, and security frameworks
• Strong knowledge of system design, microservices, SQL, APIs, data integration and cloud- based architectures (e.g., AWS, Azure, or GCP)
• A comprehensive understanding of data warehousing and data processes and the supporting technologies such as Databricks, Azure Data Factory, DataLakes, other analytics products
• Experience with modern programming languages (e.g., Java, Python, C#, or JavaScript)
• Expertise with DevOps, CI/CD pipelines, and SDLC
• Familiarity with security best practices and enterprise integration patterns
• Excellent problem solving and technical documentation and presentation skills
• Deep knowledge of data modeling (dimensional, relational, graph, NoSQL)
• Bachelor’s degree in Computer Science, Information Systems, Engineering, or related field
• 5-10+ years experience in data architecture, data engineering, or analytics platforms

Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation.  If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Nurse Paralegal position in our Milwaukee Office.

The Position

Wilson Elser's Milwaukee Office seeks a Full Time Nurse Paralegal to join our expanding Paralegal Service Center. This Paralegal Service Center supports a wide variety of practice areas, in all of our 46 national offices. This is an excellent opportunity for healthcare professionals seeking to expand their careers and who are interested in gaining fast-paced professional experience with a national law firm. Paralegal training will be provided if needed.

This position may be hybrid if desired, but will require attendance at least one day per month in the Milwaukee office. The hours for this position will be scheduled between 8 a.m. and 5 p.m. Monday – Friday.

Key Responsibilities:

• Analyze and summarize medical records
• Create medical chronologies and narrative summaries of medical records
• Create billing record summaries in Excel
• Determine, prepare and organize materials needed for expert witness review
• Conduct investigative research on expert witnesses

Qualifications

• Licensed RN and Bachelor Degree Required
• Nurse Paralegal or Legal Nurse Consultant experience a plus, but paralegal training will be provided if needed
• Ability to quickly learn proprietary software systems and databases
• Strong written communication skills, including business writing and grammar
• Strong critical thinking skills
• Excellent organizational skills and a team player
• Ability to integrate into a fast-paced environment, manage deadlines and adapt to changing priorities to meet client needs
• Proficiency in Microsoft Office Suite (Word, Outlook, Excel)

Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation.  If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Paralegal position in our Livonia, Michigan, Office.

Following 30 days of employment, this role offers a flexible hybrid schedule with three in-office days and two remote workdays per week. Please note that this arrangement is subject to change based on business needs.

The Position

This is an excellent opportunity for legal professionals seeking to expand their careers who are interested in gaining fast-paced professional experience with a national law firm.

Key Responsibilities:

• Coordinate and secure medical authorizations and records to support case development.
• Draft and respond to discovery demands with accuracy and timeliness.
• Prepare case materials and exhibits, summarize medical records and deposition transcripts, and assist with comprehensive trial preparation.
• Analyze and organize document productions from opposing counsel and co-defendants to ensure readiness for litigation milestones.
• Conduct detailed file review to identify and address outstanding discovery needs ahead of court appearances, pleadings, and depositions.
• Prepare material and documentation for expert witness evaluation and trial support.
• Develop detailed chronologies and summaries of key case documents to aid legal strategy.
• Maintain and manage case files and documentation systems to ensure smooth case progression and easy retrieval of critical materials.

Qualifications

• Bachelor’s degree and paralegal certificate strongly preferred.
• Minimum of 2 years of experience as a paralegal, preferably in insurance defense or related litigation practice.
• Proven ability to effectively communicate with outside vendors, and maintain detailed records.
• Experience summarizing deposition transcripts, assisting with discovery and supporting trial preparation is a strong plus.
• Exceptional written and verbal communication skills.
• Highly organized with strong attention to detail and the ability to thrive in a fast-paced environment. 
• Proficient in Microsoft Office Suite and experienced with legal document management systems.
• Self-motivated and proactive, with the ability to work independently while supporting multiple attorneys and partners.
• Open to taking on new responsibilities and challenges as part of a growing and fast-moving legal team.

Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation.  If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Litigation Docket Clerk position in our Orlando Office.

The Position

A Litigation Docket Clerk electronically calendars, oversees, updates, and maintains the firm’s events on behalf of the legal team through a litigation docketing software. The Clerk schedules court sessions, legal hearings, and all proceedings related to the client matters.

 Key Responsibilities

• Sets up new cases in the firm’s electronic calendaring/docketing software: Milana
• Reviews all documents received, identifies events to calendar and enters into Milana.
• Requests calendar review by attorneys when previously entered events are rescheduled to determine if resulting deadlines change.
• As necessary requests rules clarifications from Milana if attorneys question deadline calculations.
• Tracks Trial Calendar and Reporting for the Florida Region.
• Other Tasks As Assigned

Qualifications

• Must possess strong knowledge of the State, Federal, Local rules. Must have a thorough understanding of the litigation process, as well as computation of time procedures, for accurate calculations of deadline.
• 1-5 years of litigation docket and calendaring experience in a law firm legal docketing department or clerk's office.
• Strong knowledge of state and federal rules of civil procedures.
• Familiarity with using an automated, rules-based docket and calendar system [Milana, Compulaw,] and ability to make use of court rules, dockets, and other resources to aid in processing document
• Microsoft Office (Word, Outlook, Excel) and PDF editing programs
• Ability to comprehend, manage and sift through heavy court calendaring data
• Strong attention to detail and ability to multi-task
• Ability to work in a team-based setting and for multiple attorneys
• Excellent organizational skills with the ability to integrate into a fast-paced environment
• Strong customer service and communication skills [oral & written]
• High quantity and quality of document processing
• Provides efficient QC (Quality Control) for accuracy
• Problem solving and strong analytical skills
• Proficient computer skills to utilize specific docket and third-party software
• Can assume other tasks and responsibilities as directed.

Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation.  If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Legal Administrative Assistant position in our Orlando

The Position

Wilson Elser’s Orlando office is currently seeking a Legal Administrative Assistant to work with a leading Medical Malpractice  defense team.

Key Responsibilities

• Prepare legal filings: format documents, pull exhibits, proofread and redact documents
• Prepare court filings, become familiar with court rules and filing procedures
• E-file court filings
• Open new matters
• Document management and organization, saving to network, indexing for file room
• Retrieve court decisions from Westlaw
• Prepare cover letters for attorney bills
• Input billing information into billing software
• Schedule conferences and depositions, maintain attorney calendars
• Manage bills for third party vendors, process check requests and follow up with accounting

Qualifications

• 3+ years Litigation experience
• Prior experience with litigation involving Medical Malpractice
• Must have prior experience with litigation procedures and processes, e-filing, and creating table of authorities
• Familiarity with Florida State and Federal court procedures and rules
• Ability to work in a team-based setting with other Legal Secretaries supporting a group of attorneys
• Open to taking on new responsibilities and challenging tasks
• Excellent organizational skills with the ability to integrate into a fast-paced environment
• Excellent typing skills with proficiency in Microsoft Office 2007 (Word, Outlook, Excel)
• Strong written and verbal communication skills

Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation.  If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Manager of Technical Projects position in our White Plains, NY Office.

This position offers a flexible, hybrid working arrangement.

The Position

This hands-on BSI Manager of Technical Projects (MTP) position will reside within the Firms Business Solutions & Innovations Department (BSI) and will lead multiple project lifecycles and deliverables for the Firms most strategic and innovative business services initiatives. The MTP is expected to directly oversee and support day-to-day departmental operations involving the firm's financial system (LMS/Rippe) and provide direct oversight and support to BSI Staff.  

Key Responsibilities:

• Overseeing the planning, management, execution, and delivery of complex technical projects and work closely with cross-functional teams to ensure projects are completed on time, within scope, and within budget.
• Serve as a key point of contact for stakeholders and will be instrumental in driving project success.  
• Interpret and document detailed business requirements, lead thorough business process discovery, formulate, and manage project plans, utilize data to make informed decisions, develop testing plans, lead quality assurance testing, and assist with the creation of training materials. 
• Lead requirements’ gathering sessions, collaborate with internal and external IT resources for application development needs, develop detailed user stories, manage projects with JIRA software, as their central application for all team and task management.
• Collaborate with the firm's internal Revenue and Finance departments' leadership on all BSI cross-functional projects involving LMS/Rippe, Data Analytics & reporting, Aderant, Power BI, third party vendors, new software Integrations, and other initiatives.
• Support BSI Department staff PTO scheduling, system access, training sessions, hardware and/or connectivity issues, and other matters.  
• Balance priorities while successfully managing expectations in the Firm's fast-paced, ever-evolving legal environment.  

Qualifications

• Minimum of 5 years recent experience in a hands-on leadership or project management role within an Information Technology or Business Services department, managing both internal staff and external vendors
• Minimum of 5 years’ experience in a supervisor or management role with direct oversight of support staff
• Minimum of 3 years recent experience leading projects through Agile/Iterative/Hybrid methodologies, operating in Product Owner role when necessary to decompose high level project requirements into actionable Sprints and deliverables for the project teams
• Highly proficient using JIRA software for project and task management
• Motivated to educate and facilitate sprint planning, daily scrums, and retrospectives
• Educate and reinforce scrum methodology and Agile framework to team members and key stakeholders
• Experience and preferable certification in Process Improvement Methodology (Six Sigma, Lean, Kaizen, etc.)
• Leading vendor resources for projects that fall outside of existing IT functional areas
• Expert communicator with exceptional written, verbal, presentation, and interpersonal skills
• Subject matter expert in the basics of project management (estimation, project planning, resource planning, issue management, risk management, change management, communication planning)
• Multi-tasker with ability to successfully manage numerous projects and tasks concurrently
• Substantiated experience raising the bar on staff delivery performance and cultivating high performance work environments
• Experience transforming teams through technology, organization, culture, process, and business change management
• Solution-oriented with strong leadership skills and a passion for excellence
• Bachelor’s degree in business administration, computer science or equivalent work experience
• Experience with Aderant Financial System & Power BI Development Studio strongly desired
• Scrum Master, Lean Six Sigma, PMP certification(s) strongly desired
• Experience leading the transition, integration and implementation of legal e-billing platforms a plus
• ITIL certification a plus
• Prior industry experience in mid to large sized Law Firm a plus

Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation.  If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Manager of Technical Projects position in our Stamford, CT Office.

This position offers a flexible, hybrid working arrangement.

The Position

This hands-on BSI Manager of Technical Projects (MTP) position will reside within the Firms Business Solutions & Innovations Department (BSI) and will lead multiple project lifecycles and deliverables for the Firms most strategic and innovative business services initiatives. The MTP is expected to directly oversee and support day-to-day departmental operations involving the firm's financial system (LMS/Rippe) and provide direct oversight and support to BSI Staff.  

Key Responsibilities:

• Overseeing the planning, management, execution, and delivery of complex technical projects and work closely with cross-functional teams to ensure projects are completed on time, within scope, and within budget.
• Serve as a key point of contact for stakeholders and will be instrumental in driving project success.  
• Interpret and document detailed business requirements, lead thorough business process discovery, formulate, and manage project plans, utilize data to make informed decisions, develop testing plans, lead quality assurance testing, and assist with the creation of training materials. 
• Lead requirements’ gathering sessions, collaborate with internal and external IT resources for application development needs, develop detailed user stories, manage projects with JIRA software, as their central application for all team and task management.
• Collaborate with the firm's internal Revenue and Finance departments' leadership on all BSI cross-functional projects involving LMS/Rippe, Data Analytics & reporting, Aderant, Power BI, third party vendors, new software Integrations, and other initiatives.
• Support BSI Department staff PTO scheduling, system access, training sessions, hardware and/or connectivity issues, and other matters.  
• Balance priorities while successfully managing expectations in the Firm's fast-paced, ever-evolving legal environment.  

Qualifications

• Minimum of 5 years recent experience in a hands-on leadership or project management role within an Information Technology or Business Services department, managing both internal staff and external vendors
• Minimum of 5 years’ experience in a supervisor or management role with direct oversight of support staff
• Minimum of 3 years recent experience leading projects through Agile/Iterative/Hybrid methodologies, operating in Product Owner role when necessary to decompose high level project requirements into actionable Sprints and deliverables for the project teams
• Highly proficient using JIRA software for project and task management
• Motivated to educate and facilitate sprint planning, daily scrums, and retrospectives
• Educate and reinforce scrum methodology and Agile framework to team members and key stakeholders
• Experience and preferable certification in Process Improvement Methodology (Six Sigma, Lean, Kaizen, etc.)
• Leading vendor resources for projects that fall outside of existing IT functional areas
• Expert communicator with exceptional written, verbal, presentation, and interpersonal skills
• Subject matter expert in the basics of project management (estimation, project planning, resource planning, issue management, risk management, change management, communication planning)
• Multi-tasker with ability to successfully manage numerous projects and tasks concurrently
• Substantiated experience raising the bar on staff delivery performance and cultivating high performance work environments
• Experience transforming teams through technology, organization, culture, process, and business change management
• Solution-oriented with strong leadership skills and a passion for excellence
• Bachelor’s degree in business administration, computer science or equivalent work experience
• Experience with Aderant Financial System & Power BI Development Studio strongly desired
• Scrum Master, Lean Six Sigma, PMP certification(s) strongly desired
• Experience leading the transition, integration and implementation of legal e-billing platforms a plus
• ITIL certification a plus
• Prior industry experience in mid to large sized Law Firm a plus

Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation.  If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Manager of Technical Projects position in our New York City Office.

This position offers a flexible, hybrid working arrangement.

The Position

This hands-on BSI Manager of Technical Projects (MTP) position will reside within the Firms Business Solutions & Innovations Department (BSI) and will lead multiple project lifecycles and deliverables for the Firms most strategic and innovative business services initiatives. The MTP is expected to directly oversee and support day-to-day departmental operations involving the firm's financial system (LMS/Rippe) and provide direct oversight and support to BSI Staff.  

Key Responsibilities:

• Overseeing the planning, management, execution, and delivery of complex technical projects and work closely with cross-functional teams to ensure projects are completed on time, within scope, and within budget.
• Serve as a key point of contact for stakeholders and will be instrumental in driving project success.  
• Interpret and document detailed business requirements, lead thorough business process discovery, formulate, and manage project plans, utilize data to make informed decisions, develop testing plans, lead quality assurance testing, and assist with the creation of training materials. 
• Lead requirements’ gathering sessions, collaborate with internal and external IT resources for application development needs, develop detailed user stories, manage projects with JIRA software, as their central application for all team and task management.
• Collaborate with the firm's internal Revenue and Finance departments' leadership on all BSI cross-functional projects involving LMS/Rippe, Data Analytics & reporting, Aderant, Power BI, third party vendors, new software Integrations, and other initiatives.
• Support BSI Department staff PTO scheduling, system access, training sessions, hardware and/or connectivity issues, and other matters.  
• Balance priorities while successfully managing expectations in the Firm's fast-paced, ever-evolving legal environment.  

Qualifications

• Minimum of 5 years recent experience in a hands-on leadership or project management role within an Information Technology or Business Services department, managing both internal staff and external vendors
• Minimum of 5 years’ experience in a supervisor or management role with direct oversight of support staff
• Minimum of 3 years recent experience leading projects through Agile/Iterative/Hybrid methodologies, operating in Product Owner role when necessary to decompose high level project requirements into actionable Sprints and deliverables for the project teams
• Highly proficient using JIRA software for project and task management
• Motivated to educate and facilitate sprint planning, daily scrums, and retrospectives
• Educate and reinforce scrum methodology and Agile framework to team members and key stakeholders
• Experience and preferable certification in Process Improvement Methodology (Six Sigma, Lean, Kaizen, etc.)
• Leading vendor resources for projects that fall outside of existing IT functional areas
• Expert communicator with exceptional written, verbal, presentation, and interpersonal skills
• Subject matter expert in the basics of project management (estimation, project planning, resource planning, issue management, risk management, change management, communication planning)
• Multi-tasker with ability to successfully manage numerous projects and tasks concurrently
• Substantiated experience raising the bar on staff delivery performance and cultivating high performance work environments
• Experience transforming teams through technology, organization, culture, process, and business change management
• Solution-oriented with strong leadership skills and a passion for excellence
• Bachelor’s degree in business administration, computer science or equivalent work experience
• Experience with Aderant Financial System & Power BI Development Studio strongly desired
• Scrum Master, Lean Six Sigma, PMP certification(s) strongly desired
• Experience leading the transition, integration and implementation of legal e-billing platforms a plus
• ITIL certification a plus
• Prior industry experience in mid to large sized Law Firm a plus

Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation.  If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Data Analyst position in our White Plains, NY Office.

This position offers a flexible, hybrid working arrangement.

The Position

This hands-on Data Analyst position will reside within the Firm’s Business Solutions & Innovations department, where 20+ years of legacy technology and business processes are undergoing a complex and strategic overhaul, focused on efficiency, sustainability and providing a competitive industry advantage.

Key Responsibilities:

• Create and maintain reporting processes to support firm stakeholders
• Develop an understanding and knowledge of databases supporting firm operation
• Utilize Power BI Analysis Services for data visualization and reporting
• Leverage Aderant Database & Software for financial systems reporting
• Perform initial analysis and refinement of data
• Effectively communicate with internal/external resources
• Respond to ad hoc data requests
• Effectively analyze, reverse engineer, and document legacy scripting routines

Qualifications

• 1-3 years of Experience in Financial Systems Administration
• 1-3 years of recent Experience with Aderant Financial System
• Demonstrated Ability to Managing Data & Performing Data Analysis
• Working Knowledge Power BI Analysis Services
• MS SQL/SSRS/SQL Query skills required
• Exceptional MS Excel understanding, ability to debug, and develop a must
• VBA/Macro understanding and ability to debug are preferred skills 
• Familiar with using JIRA software or comparable software for project and task management
• Excellent analytical and problem-solving skills
• Multi-tasker with ability to successfully manage numerous projects and tasks concurrently
• Strong oral communication skills
• Ability to draft succinct, informative, and accurate reports and recommendations
• Organizational skills to manage toward deadlines and deliverables
• Experience leading the transition, integration, and implementation of legal e-billing platforms a plus
• Knowledge of Sequel Viewpoint Systems a plus
• Prior industry experience with mid to large sized Law Firm(s) a plus
• Bachelor’s degree (preferably in a Computer Science or related field), or substantial industry experience/expertise 

Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation.  If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Data Analyst position in our Chicago, IL Office.

This position offers a flexible, hybrid working arrangement.

The Position

This hands-on Data Analyst position will reside within the Firm’s Business Solutions & Innovations department, where 20+ years of legacy technology and business processes are undergoing a complex and strategic overhaul, focused on efficiency, sustainability and providing a competitive industry advantage.

Key Responsibilities:

• Create and maintain reporting processes to support firm stakeholders
• Develop an understanding and knowledge of databases supporting firm operation
• Utilize Power BI Analysis Services for data visualization and reporting
• Leverage Aderant Database & Software for financial systems reporting
• Perform initial analysis and refinement of data
• Effectively communicate with internal/external resources
• Respond to ad hoc data requests
• Effectively analyze, reverse engineer, and document legacy scripting routines

Qualifications

• 1-3 years of Experience in Financial Systems Administration
• 1-3 years of recent Experience with Aderant Financial System
• Demonstrated Ability to Managing Data & Performing Data Analysis
• Working Knowledge Power BI Analysis Services
• MS SQL/SSRS/SQL Query skills required
• Exceptional MS Excel understanding, ability to debug, and develop a must
• VBA/Macro understanding and ability to debug are preferred skills 
• Familiar with using JIRA software or comparable software for project and task management
• Excellent analytical and problem-solving skills
• Multi-tasker with ability to successfully manage numerous projects and tasks concurrently
• Strong oral communication skills
• Ability to draft succinct, informative, and accurate reports and recommendations
• Organizational skills to manage toward deadlines and deliverables
• Experience leading the transition, integration, and implementation of legal e-billing platforms a plus
• Knowledge of Sequel Viewpoint Systems a plus
• Prior industry experience with mid to large sized Law Firm(s) a plus
• Bachelor’s degree (preferably in a Computer Science or related field), or substantial industry experience/expertise 

Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation.  If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Data Analyst position in our New York, NY Office.

This position offers a flexible, hybrid working arrangement.

The Position

This hands-on Data Analyst position will reside within the Firm’s Business Solutions & Innovations department, where 20+ years of legacy technology and business processes are undergoing a complex and strategic overhaul, focused on efficiency, sustainability and providing a competitive industry advantage.

Key Responsibilities:

• Create and maintain reporting processes to support firm stakeholders
• Develop an understanding and knowledge of databases supporting firm operation
• Utilize Power BI Analysis Services for data visualization and reporting
• Leverage Aderant Database & Software for financial systems reporting
• Perform initial analysis and refinement of data
• Effectively communicate with internal/external resources
• Respond to ad hoc data requests
• Effectively analyze, reverse engineer, and document legacy scripting routines

Qualifications

• 1-3 years of Experience in Financial Systems Administration
• 1-3 years of recent Experience with Aderant Financial System
• Demonstrated Ability to Managing Data & Performing Data Analysis
• Working Knowledge Power BI Analysis Services
• MS SQL/SSRS/SQL Query skills required
• Exceptional MS Excel understanding, ability to debug, and develop a must
• VBA/Macro understanding and ability to debug are preferred skills 
• Familiar with using JIRA software or comparable software for project and task management
• Excellent analytical and problem-solving skills
• Multi-tasker with ability to successfully manage numerous projects and tasks concurrently
• Strong oral communication skills
• Ability to draft succinct, informative, and accurate reports and recommendations
• Organizational skills to manage toward deadlines and deliverables
• Experience leading the transition, integration, and implementation of legal e-billing platforms a plus
• Knowledge of Sequel Viewpoint Systems a plus
• Prior industry experience with mid to large sized Law Firm(s) a plus
• Bachelor’s degree (preferably in a Computer Science or related field), or substantial industry experience/expertise 

Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation.  If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Data Analyst position in our Stamford, CT Office.

This position offers a flexible, hybrid working arrangement.

The Position

This hands-on Data Analyst position will reside within the Firm’s Business Solutions & Innovations department, where 20+ years of legacy technology and business processes are undergoing a complex and strategic overhaul, focused on efficiency, sustainability and providing a competitive industry advantage.

Key Responsibilities:

• Create and maintain reporting processes to support firm stakeholders
• Develop an understanding and knowledge of databases supporting firm operation
• Utilize Power BI Analysis Services for data visualization and reporting
• Leverage Aderant Database & Software for financial systems reporting
• Perform initial analysis and refinement of data
• Effectively communicate with internal/external resources
• Respond to ad hoc data requests
• Effectively analyze, reverse engineer, and document legacy scripting routines

Qualifications

• 1-3 years of Experience in Financial Systems Administration
• 1-3 years of recent Experience with Aderant Financial System
• Demonstrated Ability to Managing Data & Performing Data Analysis
• Working Knowledge Power BI Analysis Services
• MS SQL/SSRS/SQL Query skills required
• Exceptional MS Excel understanding, ability to debug, and develop a must
• VBA/Macro understanding and ability to debug are preferred skills 
• Familiar with using JIRA software or comparable software for project and task management
• Excellent analytical and problem-solving skills
• Multi-tasker with ability to successfully manage numerous projects and tasks concurrently
• Strong oral communication skills
• Ability to draft succinct, informative, and accurate reports and recommendations
• Organizational skills to manage toward deadlines and deliverables
• Experience leading the transition, integration, and implementation of legal e-billing platforms a plus
• Knowledge of Sequel Viewpoint Systems a plus
• Prior industry experience with mid to large sized Law Firm(s) a plus
• Bachelor’s degree (preferably in a Computer Science or related field), or substantial industry experience/expertise 

Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation.  If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Business Intake Coordinator position in our White Plains, NY Office.

This position offers a flexible, hybrid working arrangement.

Key Responsibilities:

• Manages and tracks all client implementations on applicable electronic billing systems. Effectively liaising with attorneys, clients, middleware vendors and other administrative teams to meet the timeline for implementation and the specific electronic billing system requirements
• Monitor all active matter transitions to e-billing, prioritizing and ensuring their timely completion
• Identifying and documenting compliance requirements for each client’s e-billing process
• Coordinating client guideline review and implementation
• Reviews new matters to ensure all relevant electronic billing information is properly entered into the billing system so that invoices are ready to submit electronically when approved. Follows up with partners, secretaries, and clients, as appropriate, to obtain the required information
• Assesses implementation process for improvements and possible efficiencies
• Participating in firm-wide and departmental compliance projects and initiatives
• Performing other duties as assigned
• Processing write-offs per Firm policy
• Assistance with the creation and distribution of daily, weekly, monthly reports

Qualifications

• Bachelor’s degree and internship/work experience or 1-3 years’ experience in legal e-billing may substitute for education
• Knowledge of legal billing and Middleware systems preferred but not required (i.e. Legal Exchange, TyMetrix 360, Legal-X, Serengeti/Legal Tracker)
• Intermediate knowledge of Microsoft Excel and Outlook is preferred
• Strong reading comprehension, analytical and problem solving skills
• Ability to exercise proper judgment
• Ability to produce detailed and accurate work products
• Ability to organize and prioritize work in a fast-paced and high volume environment to meet deadlines and daily requirements
• Ability to communicate clearly and effectively, both orally and in writing with attorneys, staff, vendors and clients
• Ability to provide quality client service to both internal and external contacts, regarding matters of a routine nature
• Ability to identify issues and oversee the execution of resourceful solutions
• Willingness to learn and develop new skills
• Experience in project management a plus
• Knowledge of various Legal Electronic Data Exchange Standard (LEDES) billing formats (specifications, limitations, etc.) a plus

The Position

This position is a highly collaborative role that works closely with stakeholders, vendor partners, end-users, and functional/technical team members to deliver modern and optimized solutions to the Wilson Elser Finance and Revenue teams. Initiatives include managing the integrations of a new enterprise financial system and other third party and in-house developed products. It is essential that this role understands the dependencies, issues, and requirements necessary to make integrations with multiple systems successful. It is important that this project managers has experience coordinating with multiple teams and areas of technology and the business to get complicated schemas executed. The ideal candidate understands the role APIs and enterprise data architecture play in these types of initiatives and can hold teams accountable for meeting expectations and delivery deadlines.

Key Responsibilities:

• Manage the successful implementation of various business and technology team requirements, processes, and technically refined business solutions.
• Liaise between multiple third-party and internal technical teams and project managers while ensuring business requirements and priorities are being met, focused on integrating several new systems.
• Ensure that a dedicated internal technical team can successfully execute projects while effectively communicating project health across all cross-functional teams.
• Effectively facilitate the removal of all blockers impeding the velocity of the project lifecycle.
• Spearhead project status reports, utilizing refined project management techniques aligned with our Enterprise PMO, that effectively keep the PMO and the Executive team informed.
• Efficiently organize and ensure mandatory timelines are met while retaining the flexibility to adapt based on business needs and requirements.
• Facilitate the training and end-user support activities on new systems and workflows.

Qualifications

• At least 5 years of hands-on project management experience with:
  • Enterprise-level financial system data conversions, integrations, and deployments is required.
  • Experience with the Aderant and BigHand product suite, a big plus.
  • Systems specific to the legal industry, a plus.
  • Waterfall and Agile methodologies (including SAFe and SCRUM).
• Effective communication skills within team members and executive leadership.
• Managing change and driving a change mindset with business stakeholders.
• Exceptional time management and organizational skills.
• Understanding of enterprise-level financial and revenue team user journeys and workflows.
• Ability to prioritize tasks, drive deadlines, and ensure team focus.

Education

• Bachelor’s degree in a relevant major or equivalent work experience.

Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation.  If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Paralegal position in our Atlanta Office.

The Position

This is an excellent opportunity for legal professionals seeking to expand their careers who are interested in gaining professional experience with a national law firm.

Key Responsibilities:

• Maintain and streamline case data with well-structured discovery and records organizational charts to enhance efficiency.
• Conduct vital research by issuing Open Public Records Requests and  performing background investigations to support litigation strategy.
• Support attorneys in depositions and discovery by summarizing transcripts, managing key documents, and ensuring timely follow-ups on requests.
• Manage document productions efficiently by reviewing, analyzing, and organizing files from opposing parties and co-defendants.
• Prepare and organize materials for expert witness review, ensuring they have the necessary documentation for case assessments.
• Keep case files impeccably organized and accessible, ensuring a smooth workflow for attorneys and litigation teams.
• Collaborate effectively with colleagues to maintain a strong team dynamic and ensure smooth case progression.

Qualifications

• Bachelor’s degree required; Paralegal Certificate preferred.
• 2+ years of experience as a litigation paralegal, with a strong preference for those with insurance defense experience.
• Exceptional writing and communication skills, ensuring clarity in documentation and correspondence.
• Thrives in a fast-paced, team-oriented environment, balancing multiple tasks with precision and efficiency.
• Proven ability to draft subpoenas and maintain detailed records of received documents.
• Highly organized and detailed-oriented, with a keen ability to manage large volumes of case materials.
• Tech-savvy with sophisticated technical skills, including proficiency in legal research tools and case management software.

Wilson Elser is seeking a Legal AI Specialist to support the firm's artificial intelligence (AI) goals by actively managing the creation, organization, and deployment of firmwide AI-based knowledge assets (including prompts and workflows) that enable our attorneys and other legal professionals to work more efficiently and effectively. Reporting to the Senior Manager, Knowledge Management Innovation, this position will serve as a firmwide subject matter expert on AI, actively monitoring and regularly reporting on relevant developments in the technological and competitive marketplace. This collaborative contributor will have a heavy emphasis on user enablement, adoption, and ongoing engagement, championing a culture of Knowledge Management and innovation in alignment with the department's mission and vision.

Responsibilities

Strategic AI Initiatives: Conduct ongoing research to identify and prioritize user and business needs and pain points that could be addressed through AI-centric solutions. Consult with attorneys, Practice Teams, Client Services Teams, and other groups to identify areas where AI can improve quality, consistency, and efficiency. Identify opportunities to embed AI into existing daily workflows. Monitor and analyze the competitive landscape to provide proactive intelligence on AI-related developments at other law firms. Help manage vendor relationships with external AI solution providers.

AI Integration: Further the firm's AI and automation goals by actively working with and integrating tools such as Harvey AI, Lexis Protégé, and other emerging technologies into workflows. Serve as a go-to resource for prompt engineering—designing, testing, and refining prompts for Generative AI tools to achieve optimal and accurate outputs. Monitor and report on developments in AI technology, with emphasis on practical applications in the legal industry. Contribute to the development and implementation of AI best practices. Conduct ongoing research on the impact of AI solutions at the individual, team, and firm level, with an emphasis on quality, consistency, and efficiency.

User Enablement & Change Management: Work with attorneys, Practice Teams, Client Services Teams, and other groups to identify use cases and create prompts and/or workflows, as appropriate. Curate and maintain a library of crowdsourced prompts and workflows. Develop and maintain user-friendly resources such as prompt libraries, quick-start guides, feature sheets, FAQs, and micro-learning video tutorials. Plan and conduct interactive product awareness and user enablement events, including lunch-and-learn sessions, town hall-style product introductions, and hackathons. Partner with Knowledge Management colleagues and other stakeholders to align change and enablement activities with broader product lifecycle management. Draft and distribute communications about new features, updates, and adoption tips.

User Adoption & Feedback: Champion adoption of approved AI and practice tools by engaging directly with lawyers and staff. Track usage and adoption data; prepare and maintain reporting materials to highlight successes and identify areas for improvement. Collect and synthesize user feedback, escalating issues and improvement opportunities to the Knowledge Management leadership team.

KM&I Promotion: Through presentations, training sessions/webinars, and other means, actively promote a culture of Knowledge Management and innovation, awareness and adoption of KM solutions, and KM best practices throughout the firm, in alignment with the department's Mission and Vision.

Trusted Partner: Serve as a trusted knowledge partner to firm attorneys, employees, and clients, providing guidance and support on AI-related initiatives and best practices.

Collaboration: Collaborate with cross-functional department leaders and KM colleagues to develop and deliver user-centric solutions that improve attorney, legal support, and business services experiences.

Trend Awareness: Remain current with knowledge trends, legal technology trends, law firm business trends, and legal developments, and share this information appropriately within the firm.

Qualifications

To perform the job successfully, an individual should demonstrate a high level of competency and knowledge of best practices in each of these areas:

• Strong intellectual curiosity with the ability to derive connections between diverse data sets, identify practical applications for emerging technologies, and discover hidden pain points in business processes.
• Strong interest in AI and legal technology tools with a track record of continuous learning and hands-on exploration of emerging tools.
• Fluency in generative AI platforms, including Harvey AI and Lexis Protégé, with the ability to quickly learn and adapt to new platforms.
• Excellent research and analysis skills with a strong aptitude for distilling complex concepts into easy-to-understand, actionable insights.
• Demonstrated ability to lead change and adoption initiatives in a professional services or law firm environment.
• Proven experience delivering impactful training (live and virtual) and developing high-quality enablement resources.
• Strong stakeholder management skills, with the ability to build trusted relationships with lawyers, staff, vendors, and leadership.
• Aptitude for building relationships and fostering a collaborative approach to working with internal clients across Practice Teams, Client Services Teams, and departments.
• Ability to empathize and engage with attorneys to look at processes and service delivery through a business lens.
• Strong project management and critical thinking skills with a focus on delivering high-value, user-centric solutions.
• Exceptional communication, collaboration, and interpersonal skills, with the ability to influence senior stakeholders.
• Experience with prompt engineering and devising Generative AI use cases, including with Harvey AI and Lexis Protégé.
• Excellent computer skills, including Microsoft 365 and SharePoint.
• Advanced knowledge of relevant technology systems and applications used in law firms and/or legal departments, such as: LexisNexis, Westlaw, SharePoint Online, Microsoft 365, iManage Cloud

Experience and Education

The ideal candidate will have at least 3 years of combined experience in legal practice, legal technology, legal operations, professional training, and/or practice support related to AI. Prior experience with artificial intelligence applications and/or technology in a business setting is required. Candidates with experience in a law firm or professional services environment are strongly preferred.

J.D. from an accredited law school is required. Candidates with minimum 3 years of experience as a practicing attorney, particularly with a litigation or other high-volume law practice background, are strongly preferred.

Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation.  If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Accounts Receivable Collector position.

This position offers a hybrid working arrangement.

The Position

This is an excellent opportunity for recent college graduates with about a year or more of professional office experience looking to take on a fast-paced role in a national law firm, as well as more experienced candidates with hands-on A/R experience looking to continue to develop their skills.

Key Responsibilities

• Produce written documents (e.g. e-mails, letters, memos, etc.) that clearly convey simple and complex issues surrounding outstanding balances.
• Review and reconcile payment applications by analyzing historical information.
• Telephone calls to clients to discuss resolution of accounts receivable balances that fall within the prescribed criteria.
• Tracking website status of invoices that are submitted electronically.
• Confirming that payments have been received from electronically submitted invoices including successfully appealed items.
• Record all collection activities within the assigned database.
• Communicate all collection activities with the assigned Partner.
• Analyze partial payments received from Clients and participate in the appeal process and write-offs.
• Conduct oneself in a professionally confident, courteous manner while communicating with the Regional Offices, Associates, Partners, Senior Management, and Client Contacts.
• Regularly inform management on all progress and significant developments in the performance of primary responsibilities.
• Independently produce quality work products.

Qualifications

• Preferred Education & Experience:  Associate or Bachelors degree OR High School Diploma or GED Equivalent and 4 years of office experience, 2 of which held in collections/accounts receivable
• Industry Knowledge: Experience in law firms or professional services is a plus, especially with an understanding of law firm revenue cycle and related processes.
• Technical Proficiency: 
  • Creating a basic worksheet 
  • Data entry and data formatting
  • Performing calculations in an Excel worksheet by using basic formulas such as SUM
  • Identifying, sorting, and filtering data
  • Modifying the appearance of a worksheet including adjusting the layout, margins, font size, and print size.
  • VLOOKUP, XLOOKUP, pivot tables, conditional formatting
• BillBlast experience
• Strong command of Microsoft Office, specifically Outlook and Excel.  Excel must have knowledge is as follows:
• Aderant, AS400 and Minisoft ARCS is advantageous but not required.
• Organizational Skills: Proven ability to prioritize and organize assigned tasks in a dynamic, high-volume environment while maintaining productivity.
• Communication: Strong verbal and written communication skills, combined with a clear ability to collaborate effectively with both internal and external clients.  Additionally, ability to read cursive.

Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation.  If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Legal Support Assistant position in our Philadelphia Office.

The Position

Key Responsibilities:

• Track and manage document requests using spreadsheets, ensuring accuracy and efficiency throughout the process.
• Engage with medical providers via phone to facilitate the acquisition of necessary records and resolve any issues.
• Maintain and organize case files, ensuring information is easily accessible and up-to-date.
• Update electronic case files with new documents, maintaining an organized and systematic digital record-keeping system.
• Provide general administrative and clerical support as needed

Qualifications

• Experience in a law firm setting
• High level of motivation with ability to work independently and as part of a team
• Ability to multitask, successfully manage and prioritize a variety of demands daily, and take direction from support staff and attorneys
• Excellent organizational skills
• Ability to work in a fast-paced environment
• Strong written and verbal communication skills
• Extremely detail-oriented and able to prioritize a heavy workload
• Proficiency in MS Office, including Excel, Word, and Outlook

Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation.  If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Legal Administrative Assistant position in our Portland Office.

This position offers a flexible, hybrid working arrangement.

The Position

We are seeking a Legal Administrative Assistant to provide administrative and litigation support to a team of attorneys within a fast-paced law firm environment. This role plays a key part in managing case matters, coordinating filings and calendars, and ensuring seamless communication to support the delivery of high-quality legal services.

Key Responsibilities:

• Provide support and administrative assistance to attorneys and colleagues
• Coordinate new matter openings and closings, including conflict checks, engagement letters, and file management
• Prepare, format, proofread, and edit legal documents and court filings, including tables of contents and tables of authorities
• File documents in state, federal, and appellate courts using electronic filing applications (e.g. File & ServeXpress)
• Communicate with court personnel regarding procedures, rules, and deadlines.
• Manage incoming mail, notices, and document distribution.
• Maintain electronic and client files within the document management system
• Maintain case calendars (hearings, depositions, mediations, deadlines) and distributed daily/weekly appearance reports.
• Enter attorney time and assist with billing support, client budgets, and billing inquires
• Prepare expense reports and assist with travel arrangements
• Manage vendor invoices, reimbursements and check requests.
• Assist with client billing inquiries, budgets, appeals and collections
• Support additional projects operational initiatives as needed

Qualifications: 

• High school Diploma or equivalent required
• 3+ years of administrative experience, preferably within a law firm or litigation environment
• Familiarity with legal terminology, document formatting and court procedures
• Experience with electronic filing systems preferred
• Professional communication skills when interacting with attorneys, colleagues, clients, courts, and vendors
• Strong organizational skills with the ability to manage multiple deadlines
• Ability to maintain strict confidentiality
• Comfortable working in an in-office/hybrid environment

Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation.  If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Paralegal position in our San Diego Office.

This position offers a hybrid work arrangement, with four days in the office and the option of one remote workday each week.

The Position

Join a highly-respected, national law firm as a Litigation Paralegal supporting complex matters alongside a collaborative San Diego–based team. This role is ideal for an experienced paralegal seeking substantive work, long-term stability, and professional growth.

Key Responsibilities:

• Collaborate closely with attorneys and litigation teams
• Obtain medical records via authorizations and subpoenas; follow up with providers
• Organize discovery, case databases, and records charts
• Issue Open Public Records Requests and conduct background research
• Review, analyze, and summarize medical records and treatment chronologies
• Support depositions and discovery (transcript summaries, document tracking, follow-ups)
• Manage document productions from opposing parties and co-defendants
• Prepare materials for expert witness review
• Maintain well-organized, accessible case files
• Prepare cases for and assist with trials

Qualifications

• Paralegal Certificate from an ABA-approved program or an Associate’s or Bachelor’s degree in Paralegal Studies required
• 3+ years of litigation paralegal experience (insurance defense preferred)
• Law firm billing experience and understanding of billing practices
• Strong written and verbal communication skills
• Highly organized, detail-oriented, and able to manage multiple cases
• Experience drafting subpoenas and tracking incoming records
• Comfortable with legal research tools and case management software
• The ability to thrive in a fast-paced, team-oriented environment

Professional Growth

This role offers meaningful professional growth through expanded responsibility, skill development, and performance-based compensation progression.

Why You’ll Love Working Here

• Paralegals are respected, trusted contributors
• You’ll engage in substantive litigation work that impacts case outcomes
• We have a supportive, collaborative, team culture
• Firm-sponsored wellness program with optional monthly webinars
• Stability and resources of a national law firm

Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation.  If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Entry Level Litigation Paralegal position in our Milwaukee Office.

This position is in-office 5 days a week. 

The Position

This is an excellent opportunity for a motivated individual to learn civil litigation from the ground up and join our Paralegal Service Center. The Paralegal Service Center in Milwaukee supports a wide variety of practice areas in all of our 46 office locations.  Recent graduates and those enrolled in a paralegal or legal studies program are encouraged to apply for this full-time position. 

Key Responsibilities:

• Prepare summary of deposition transcripts
• Assemble chronologies of pertinent facts and key documents, including medical records
• Prepare records, review and prepare exhibits, analyze medical records, trial preparation
• Contact outside sources (government agencies, etc.) to obtain public information and review and analyze the same
• Search and retrieve information from court-related databases as well as other online sources of case information
• Review, analyze and organize document productions by opposing parties and co-defendants
• Assist in document productions
• Draft subpoenas, notices of deposition and pattern discovery requests
• Conduct investigative research on opposing parties and expert witnesses
• Manage documents and organize case files

Qualifications

• Must have an associate’s degree from an ABA Approved Paralegal Studies Program or a bachelor’s degree
• Strong computer skills with proficiency in MS Office Suite and document management system
• Attention to detail and organizational skills are critical
• Clear and effective communication skills both orally and in writing
• Must be able to multitask and successfully manage a variety of demands daily
• Must be able to work independently and be proactive

Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation. We are seeking an experienced Litigation Paralegal to join our Los Angeles office. This is an excellent opportunity for a detail-oriented professional looking to build a long-term career with a stable and growing firm while gaining exposure to sophisticated litigation matters. 

This position offers a flexible hybrid schedule, combining in-office collaboration with remote work.

The Position

As a Litigation Paralegal, you will play an integral role supporting attorneys through all phases of the litigation lifecycle. You will work on complex matters, collaborate with experienced legal professionals, and contribute meaningfully to case strategy and preparation.

This role is ideal for a proactive professional who enjoys working in a fast-paced environment and takes pride in producing high-quality work product.

Key Responsibilities:

• Support attorneys through all stages of litigation, from initial investigation through trial preparation.
• Conduct research using court databases and online resources to obtain case-related information.
• Review, analyze, and organize document productions from opposing counsel and third parties.
• Prepare summaries of deposition transcripts and key case materials
• Assist with preparation of materials for expert witnesses, including organizing supporting documentation
• Maintain well-organized case files and manage large volumes of documents
• Track deadlines and support attorneys with case management activities
• Collaborate with attorneys and team members to ensure efficient workflow and strong client service
• Draft subpoenas and coordinate retrieval of medical, employment, and other relevant records

Qualifications

• Bachelor’s degree required, Paralegal Certificate preferred
• 3+ years of litigation paralegal experience
• Insurance defense experience is a plus
• Strong written and verbal communication skills
• Ability to work both independently and collaboratively in a team environment
• Strong organizational skills with ability to manage multiple priorities
• Experience drafting subpoenas and managing records requests
• Experience with insurance defense or insurance coverage matters is a plus, but not required

Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation.  If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Paralegal position in our Indianapolis Office.

This position offers a flexible, hybrid working arrangement.

The Position

This is an excellent opportunity for legal professionals seeking to expand their careers who are interested in gaining professional experience with a national law firm.

Key Responsibilities:

• Play a critical role in case preparation by obtaining medical records through authorizations and subpoenas, ensuring timely follow-ups with providers.
• Maintain and streamline case data with well-structured discovery and records organizational charts to enhance efficiency.
• Conduct vital research by issuing Open Public Records Requests and performing background investigations to support litigation strategy.
• Analyze and summarize medical records summaries and medical treatment chronologies that provide crucial case insights.
• Support attorneys in depositions and discovery by summarizing transcripts, managing key documents, and ensuring timely follow-ups on requests.
• Manage document productions efficiently by reviewing, analyzing, and organizing files from opposing parties and co-defendants.
• Prepare and organize materials for expert witness review, ensuring they have the necessary documentation for case assessments.
• Keep case files impeccably organized and accessible, ensuring a smooth workflow for attorneys and litigation teams.
• Collaborate effectively with colleagues to maintain a strong team dynamic and ensure smooth case progression.

Qualifications

• Bachelor's degree required; Paralegal Certificate preferred.
• 5+ years of experience as a litigation paralegal, with a strong preference for those with insurance defense experience.
• Exceptional writing and communication skills, ensuring clarity in documentation and correspondence.
• Thrives in a fast-paced, team-oriented environment, balancing multiple tasks with precision and efficiency.
• Proven ability to draft subpoenas and maintain detailed records of received documents.
• Highly organized and detailed-oriented, with a keen ability to manage large volumes of case materials.
• Tech-savvy with sophisticated technical skills, including proficiency in legal research tools and case management software.

Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation.  If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Legal Administrative Assistant position in our Long Island Office.

This position offers a flexible, hybrid working arrangement.

The Position

Wilson Elser's Long Island's office seeks a dynamic and detail-oriented Legal Secretary to support our thriving litigation practice.  This role offers an exciting opportunity to become an integral part of a collaborative team in a fast-paced legal environment.

Key Responsibilities:

• Prepare and format legal filings, including proofreading, redacting and organizing exhibits.
• Manage electronic filings with state and federal courts, ensuring compliance with court rules and procedures.
• Open and maintain new client matters, including document organization, indexing, and electronic file management.
• Conduct research and retrieve court decisions from Westlaw.
• Prepare correspondence, including cover letters for billing statements.
• Accurately input billing information into the firm’s billing software.
• Schedule and coordinate conferences, depositions, and maintain attorney calendars.
• Process and track third party vendor invoices and collaborate closely with the accounting department.

Qualifications:

• Minimum of 3 years litigation experience, including familiarity with legal filing, e-filing processes, and preparation of tables and authorities. Knowledge of New York and New Jersey state and federal court procedures and rules.
• A collaborative attitude and willingness to take on new challenges.
• Exceptional organizational skills with a proven ability to multitask in a fast-paced environment.
• Proficiency in Microsoft Office Suite (Word, Outlook, Excel).
• Strong typing skills with meticulous attention to detail.
• Excellent written and verbal communication skills.
• Current Notary Public License preferred.

Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation.  If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our On-Site IT Support Analyst in our New York office. 

This position is a full-time on site position.

The Position

This role provides on-site technology support to our attorneys and staff in an assigned office location. Acting as a resident technology support expert, it is expected for this role to properly troubleshoot and resolve hardware, software, and peripheral issues reported by all personnel working at that assigned office location. As a local representative of Wilson Elser’s national IT department, the ideal candidate thrives on working in a fast-paced, growing environment and has the ability to provide white-glove, concierge-level services while juggling multiple demands.

Key Responsibilities:

• Understand and execute standard operating procedures for imaging and deploying computer equipment for onboarding new hires.
• Collect and track equipment from departed end users following standardized asset tracking procedures.
• Provide support for video conferencing and related A/V on-site systems.
• Install, configure, and troubleshoot software, including document management, Microsoft office applications, remote conferencing tools, and financial systems.
• Coordinate user requirements with regional supervisors, management, and other IT teams.
• Build service-based relationships with the attorneys and staff, while utilizing exceptional customer service skills.
• Collaborate with other team members on tasks or requests, in an efficient and expeditious manner.
• Evaluate and record tickets for ongoing requests for new hardware, software installations, and incidents reported by end users within your assigned office.
• Adhere to organizational change management processes.
• Perform special duties, tasks, or projects, as required.

Qualifications

• Minimum 2 years in technical support on IT hardware, software, and desktop peripherals, including but not limited to:
  • Windows 10 & Windows 11 Operating Systems
  • Microsoft Office O365 with a strong acumen in Outlook
  • Desktop client v. web-based applications
  • Active Directory & Azure AD
  • Zoom Rooms & Microsoft Teams
  • Desktop Driver Controls
  • All-in-One Monitors
  • VPN, Remote Access, & Cloud Network Access
  • Virtual Desktop Environments and Functions
  • Cloud & On-Prem Telephony functions
  • Desktop imaging & BIOS controls
  • LAN and SD-WAN support

• Minimum 3 years working in ITSM and ITIL environments.
• Self-starter with the ability to manage own time effectively and work autonomously.
• Ability to lift and move items up to 50 lbs.
• Ability to travel throughout the region, if needed.
• Experience working in an environment that promotes active listening, transparency, and customer-centric service.
• Experience in system operations and/or administration a plus.
• Prior law firm experience a big plus.
• Strong analytical and problem-solving skills.
• Excellent verbal and written communication skills.
• Certifications in CompTIA A+, CompTIA Network+, or MCDST, HDI Support Center Analyst.
• ITIL4 certification preferred (in-house training is available).

Education

• Bachelor’s degree in Computer Science, Information Security, or other related field. Or equivalent work experience.
• Certifications in CompTIA A+, CompTIA Network+, or MCDST, HDI Support Center Analyst, or ITIL preferred but not required.

Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation.  If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Legal Staff Assistant position in our White Plains Office.

This position is an hourly part-time role that can offer up to 28-30 hours per week.

The Position

Key Responsibilities:

• Track and manage document requests using spreadsheets, ensuring accuracy and efficiency throughout the process.
• Engage with medical providers via phone to facilitate the acquisition of necessary records and resolve any issues.
• Maintain and organize case files, ensuring information is easily accessible and up-to-date.
• Update electronic case files with new documents, maintaining an organized and systematic digital record-keeping system.
• Provide general administrative and clerical support as needed

Qualifications

• Experience in a law firm setting
• High level of motivation with ability to work independently and as part of a team
• Ability to multitask, successfully manage and prioritize a variety of demands daily, and take direction from support staff and attorneys
• Excellent organizational skills
• Ability to work in a fast-paced environment
• Strong written and verbal communication skills
• Extremely detail-oriented and able to prioritize a heavy workload
• Proficiency in MS Office, including Excel, Word, and Outlook

Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation.  If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Paralegal position in our Los Angeles Office.

This position offers a remote working arrangement. 

The Position

This is an excellent opportunity for legal professionals seeking to expand their careers who are interested in gaining fast-paced professional experience with a national law firm.

Key Responsibilities:

• Contact outside sources to retrieve information and review and analyze same
• Search and retrieve information from court-related databases as well as other online sources for case information
• Organize materials needed for expert witness review
• Review, analyze and organize document productions by opposing parties and co-defendants
• Summarize transcripts and organize key documents
• Prepare and organize materials needed for expert witness review
• Manage documents and maintain organized case files

Qualifications

• Must have California paralegal experience.
• Bachelor’s degree required, Paralegal Certificate preferred
• 3+ years of litigation paralegal experience
• Insurance defense experience is a plus
• Strong written and verbal communication skills
• Ability to integrate into a fast-paced and team-oriented environment
• Experience with drafting subpoenas and creating logs for records received.
• Insurance Coverage experience is preferred but not required. 

Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation.  If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Rate Coordinator position. 

This position offers a hybrid working arrangement.

The Position

A Law Firm Rate Coordinator (RC) supports the Director of Pricing and Rate Supervisor with rate inquiries, maintaining rate structures, and ensuring the accuracy, integrity, and compliance of client rates within the firm's financial systems (SurePoint, Aderant).

Key Responsibilities:

• Rate Inquiries: Monitor, prioritize and respond to all rate inquiries in a timely manner, escalating complex issues as appropriate.
• Rate Management: Set up, maintain, and update standard rate arrangements, discounts and fixed-fee arrangements in the billing system.
• Compliance & Analysis: Review Client engagement letters, Letters of Understanding, Outside Counsel Guidelines (OCGs), and any other client correspondence to interpret rate requirements, summarize key terms, and implement compliant rate structures in the most efficient and beneficial way available.
• E-billing Coordination: Partner with the firm's Revenue Team (RT) to provide documentation supporting implemented rates and assist in resolving   e-billing rate rejections and discrepancies.
• Data Integrity & Reporting: Maintain accurate timekeeper and rate data, perform regular audits, and generate reports to rate compliance, exceptions and approvals.
• Cross-Functional Communication: Liaise with attorneys, Revenue Team members, and the pricing team to resolve rate-related inquiries and discrepancies efficiently.

Qualifications:

• Bachelor's degree or equivalent training
• 1-3 years of experience in a legal billing environment
• Experience using Aderant required
• Intermediate proficiency in Microsoft Excel (including formulas and data review) and Outlook
• Strong reading comprehension, analytical and problem-solving skills
• Demonstrated ability to exercise proper judgment and maintain confidentiality
• Strong attention to detail with the ability to produce detailed and accurate work products
• Ability to manage competing priorities in a fast-paced and high-volume environment, to meet deadlines and daily requirements
• Strong written and verbal communication skills and the ability to effectively communicate with all levels of personnel, attorneys, staff, vendors and clients
• Commitment to providing high-quality internal and external client service
• Ability to identify issues and contribute practical and efficient solutions
• Interest in learning and developing new skills
• Project management experience a plus

Why Should You Apply?

• Excellent Benefits including a 401k match
• Generous PTO plan
• Excellent growth and advancement opportunities
• Corporate Discount Plans

Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation.  If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Legal Administrative Assistant position in our Miami Office.

The Position

This is an excellent opportunity for legal professionals looing to advance their careers in a dynamic and fast-paced environment. As part of a national law firm you will gain hands-on experience supporting a team of skilled attorneys while honing your litigation expertise. If you thrive in a collaborative setting and enjoy taking on new challenges, please apply. 

Key Responsibilities:

• Prepare and draft legal filing, format documents, pull exhibits proofread, and redact as needed
• E-file court documents in various state and federal courts 
• Open new matters and assist in processing case closures 
• Assisting attorney with trial preparation and coordinating of witnesses/experts for trial
• Manage and organize legal documents 
• Coordinate and schedule hearings, conferences, depositions, and maintain attorney calendars
• Provide administrative support to attorneys and paralegals ensuring smooth day-to-day operations

Qualifications

• Minimum of 5+ years of experience in defense litigation and/or insurance defense experience preferred
• Trial experience is a plus
• Strong knowledge of litigation procedures including drafting and formatting pleadings
• Familiarity with State and Federal court rules, including e-filing requirements 
• Ability to work collaboratively in a team oriented environment supporting multiple attorneys
• Excellent organizational  and time management skills to prioritize and handle multiple tasks efficiently 
• Excellent typing skills and proficiency in Microsoft Office (Word, Outlook, Excel)
• Strong written and verbal communication skills, with the ability to engage professionally with attorneys and clients
• A proactive mindset with willingness to take on new responsibilities and challenges 

The Position

We're looking for a Senior Network Engineer to own and evolve our enterprise network across multi-site and cloud environments. You'll be a key technical voice shaping infrastructure strategy, driving security posture through zero-trust principles, and ensuring high availability for business-critical systems — all while working remotely on a collaborative, senior-level team.

Key Responsibilities

Design & Architecture

• Architect scalable, resilient network solutions including routing/switching, SD-WAN, firewalls, VPN, QoS, and zero-trust segmentation.
• Define requirements, evaluate technologies, and lead infrastructure changes from design through implementation.
• Develop and maintain business continuity and disaster recovery plans for all network components.

Operations & Maintenance

• Perform proactive maintenance — patching, upgrades, tuning, and health monitoring across the networking estate.
• Manage vulnerability findings and vendor security advisories for network equipment and systems.
• Maintain accurate network documentation, configuration baselines, and topology diagrams.
• Own and resolve network-related incidents and service requests, driving issues to resolution.

Collaboration & Strategy

• Partner with security, infrastructure, and application teams to support firm-wide initiatives.
• Evaluate emerging technologies and translate their impact into actionable recommendations.
• Serve as a technical mentor and backup resource across the Network Engineering team.
• Communicate clearly with technical and non-technical stakeholders at all levels.

Qualifications

• 10+ years of hands-on network engineering experience across multi-site enterprise environments
• Bachelor's degree in Computer Science, Information Technology, or a related field — or equivalent professional experience. 
• Palo Alto Firewalls - Production deployment, policy management, and troubleshooting of Palo Alto NGFW (Panorama experience a strong plus).
• Cisco ACI - Hands-on experience with Nexus 9300/9000 series in ACI mode — fabric design, EPG/contract configuration, and troubleshooting.
• Proven ability to architect, implement, and troubleshoot complex, multi-vendor network infrastructure.
• Strong documentation habits — you leave networks better documented than you found them.
• Ability to translate ambiguous business requirements into clear, implementable technical designs.
• Excellent communication skills — comfortable presenting to both engineers and executives.
• Strong project management instincts with the ability to juggle multiple workstreams independently.
• A collaborative, team-first mentality balanced with the ability to drive work autonomously.
• Routing & Switching
  • Deep expertise in enterprise routing protocols (OSPF, BGP) and switching (VLANs, port channels, spanning tree, QoS) across multi-site environments.
  • Cisco certification at the professional or expert level (CCNP, CCDP, or CCIE) strongly preferred.
  • Experience in professional services, financial services, or legal industry environments.
  • Familiarity with network automation tooling (Ansible, Python/Netmiko, Terraform for network infra).
  • Experience with public cloud networking (AWS, Azure) and hybrid connectivity patterns.
  • Exposure to Panorama for centralized Palo Alto management at scale.
• Core Networking
  • SD-WAN (Silver Peak / HPE Aruba EdgeConnect) — deployment, policy, and optimization
  • DMVPN, IPSec VPN, and secure remote access architectures
  • Load balancing (Citrix NetScaler / ADC) — configuration, SSL offload, and health monitoring
  • Wireless networking via Cisco Meraki — deployment, RF planning, and troubleshooting
  • Network tapping and packet capture solutions for visibility and forensics
• Security & Zero Trust
  • Zscaler (ZIA/ZPA) — implementation, policy configuration, and troubleshooting
  • ACL development and firewall policy lifecycle management
  • Zero-trust network segmentation principles and implementation
  • WAF configuration and proxy infrastructure
• Collaboration & Voice
  • Cisco Call Manager (CUCM) and Unity Connection — administration and troubleshooting
  • Network monitoring and management platforms (SolarWinds, PRTG, or equivalent)

The Position

We're looking for a Senior Network Engineer to own and evolve our enterprise network across multi-site and cloud environments. You'll be a key technical voice shaping infrastructure strategy, driving security posture through zero-trust principles, and ensuring high availability for business-critical systems — all while working remotely on a collaborative, senior-level team.

Key Responsibilities

Design & Architecture

• Architect scalable, resilient network solutions including routing/switching, SD-WAN, firewalls, VPN, QoS, and zero-trust segmentation.
• Define requirements, evaluate technologies, and lead infrastructure changes from design through implementation.
• Develop and maintain business continuity and disaster recovery plans for all network components.

Operations & Maintenance

• Perform proactive maintenance — patching, upgrades, tuning, and health monitoring across the networking estate.
• Manage vulnerability findings and vendor security advisories for network equipment and systems.
• Maintain accurate network documentation, configuration baselines, and topology diagrams.
• Own and resolve network-related incidents and service requests, driving issues to resolution.

Collaboration & Strategy

• Partner with security, infrastructure, and application teams to support firm-wide initiatives.
• Evaluate emerging technologies and translate their impact into actionable recommendations.
• Serve as a technical mentor and backup resource across the Network Engineering team.
• Communicate clearly with technical and non-technical stakeholders at all levels.

Qualifications

• 10+ years of hands-on network engineering experience across multi-site enterprise environments
• Bachelor's degree in Computer Science, Information Technology, or a related field — or equivalent professional experience. 
• Palo Alto Firewalls - Production deployment, policy management, and troubleshooting of Palo Alto NGFW (Panorama experience a strong plus).
• Cisco ACI - Hands-on experience with Nexus 9300/9000 series in ACI mode — fabric design, EPG/contract configuration, and troubleshooting.
• Proven ability to architect, implement, and troubleshoot complex, multi-vendor network infrastructure.
• Strong documentation habits — you leave networks better documented than you found them.
• Ability to translate ambiguous business requirements into clear, implementable technical designs.
• Excellent communication skills — comfortable presenting to both engineers and executives.
• Strong project management instincts with the ability to juggle multiple workstreams independently.
• A collaborative, team-first mentality balanced with the ability to drive work autonomously.
• Routing & Switching
  • Deep expertise in enterprise routing protocols (OSPF, BGP) and switching (VLANs, port channels, spanning tree, QoS) across multi-site environments.
  • Cisco certification at the professional or expert level (CCNP, CCDP, or CCIE) strongly preferred.
  • Experience in professional services, financial services, or legal industry environments.
  • Familiarity with network automation tooling (Ansible, Python/Netmiko, Terraform for network infra).
  • Experience with public cloud networking (AWS, Azure) and hybrid connectivity patterns.
  • Exposure to Panorama for centralized Palo Alto management at scale.
• Core Networking
  • SD-WAN (Silver Peak / HPE Aruba EdgeConnect) — deployment, policy, and optimization
  • DMVPN, IPSec VPN, and secure remote access architectures
  • Load balancing (Citrix NetScaler / ADC) — configuration, SSL offload, and health monitoring
  • Wireless networking via Cisco Meraki — deployment, RF planning, and troubleshooting
  • Network tapping and packet capture solutions for visibility and forensics
• Security & Zero Trust
  • Zscaler (ZIA/ZPA) — implementation, policy configuration, and troubleshooting
  • ACL development and firewall policy lifecycle management
  • Zero-trust network segmentation principles and implementation
  • WAF configuration and proxy infrastructure
• Collaboration & Voice
  • Cisco Call Manager (CUCM) and Unity Connection — administration and troubleshooting
  • Network monitoring and management platforms (SolarWinds, PRTG, or equivalent)

Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation.  If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Paralegal position in our Seattle Office.

This position offers a hybrid work arrangement, with three days in the office and the option of two remote workdays each week.

The Position

This is an excellent opportunity for legal professionals seeking to expand their careers who are interested in gaining professional experience with a national law firm.

Key Responsibilities:

• Play a critical role in case preparation by obtaining medical records through authorizations and subpoenas, ensuring timely follow-ups with providers.
• Maintain and streamline case data with well-structured discovery and records organizational charts to enhance efficiency.
• Conduct vital research by issuing Public Records Requests and performing background investigations to support litigation strategy.
• Analyze and summarize medical records summaries and medical treatment chronologies that provide crucial case insights.
• Draft and prepare answers to Complaints. Support attorneys in depositions and discovery by preparing discovery requests and responses, witness disclosures, supporting declarations, and affidavits for ongoing matters.
• Support attorneys in depositions and discovery by summarizing transcripts, managing key documents, and ensuring timely follow-ups on requests.
• Manage and prepare document productions efficiently by reviewing, analyzing, and organizing files from insured.
• Communicate with client and claim representatives to ensure timely completion of discovery requests.
• Prepare and organize materials for expert witness review, ensuring they have the necessary documentation for case assessments.
• Keep case files impeccably organized and accessible, ensuring a smooth workflow for attorneys and litigation teams.
• Collaborate effectively with colleagues to maintain a strong team dynamic and ensure smooth case progression.
• Provide comprehensive trial preparation support, including deposition designations, witness and exhibit management, preparation of pretrial materials, and coordination of trial logistics.

Qualifications

• Bachelor's degree required; Paralegal Certificate preferred.
• 4+ years of experience as a litigation paralegal, with a strong preference for those with insurance defense experience.
• Demonstrated experience billing time as a paralegal, with an understanding of law-firm billing practices and expectations.
• Exceptional writing and communication skills, ensuring clarity in documentation and correspondence.
• Thrives in a fast-paced, team-oriented environment, balancing multiple tasks with precision and efficiency.
• Proven ability to draft written discovery and maintain detailed records of received documents.
• Highly organized and detailed-oriented, with a keen ability to manage large volumes of case materials.
• Tech-savvy with sophisticated technical skills, including proficiency in legal research tools and case management software.

Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation.  If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Legal Secretary position in our Philadelphia Office.

This position offers a flexible, hybrid working arrangement.

The Position

This is an excellent opportunity for legal professionals seeking to expand their careers who are interested in gaining fast-paced professional experience with a national law firm.

Key Responsibilities:

• Draft and send routine correspondence
• Prepare legal filings: format documents, pull exhibits, proofread and redact documents
• E-file court filings in various courts
• Open new matters / process matters for closing
• Document management and organization
• Schedule conferences and depositions, maintain attorney calendars

Qualifications

• 3+ years Defense Litigation experience and/or insurance defense experience a plus
• Must have prior experience with litigation procedures and processes
• Must be familiar with drafting, preparing, and formatting of pleadings
• Must have familiarity with State and Federal court procedures and rules, and experience filing documents in both courts
• Ability to work in a team-based setting with other Legal Secretaries supporting a group of attorneys
• Excellent organizational skills with the ability to integrate into a fast-paced environment
• Excellent typing skills with proficiency in Microsoft Office 2013 (Word, Outlook, Excel)
• Excellent time management skills and the ability to prioritize and handle multiple tasks quickly and efficiently
• Strong written and verbal communication skills, with the expectation of engaging daily with firm attorneys
• Open to taking on new responsibilities and challenging tasks

Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation.  If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Paralegal position in our Houston Office.

This hybrid position offers the flexibility to work remotely 40% of the time.

The Position

This is an excellent opportunity for legal professionals seeking to expand their careers who are interested in gaining fast-paced professional experience with a national law firm. This position does require billable hours. 

Key Responsibilities:

• Act as floating paralegal for the Houston office, assisting attorneys on a task basis
• Conduct searches via Lexis and social media
• Process and follow up on authorizations for the receipt of medical, employment, worker’s compensation, disability, tax, union, educational and other records
• Order records and maintain a production log
• Review, analyze and organize document productions by opposing parties and co-defendants
• Draft discovery requests and answers
• Draft stipulations, orders, motions to compel, motions for show cause
• Redact and Bates stamp documents
• Determine, prepare and organize material needed for expert witness review, mediation, and deposition
• Trial preparation, including determination and preparation of exhibits, witness materials, and pre-trial filings

Qualifications

• Bachelor's degree required, Paralegal certificate preferred
• 5+ years’ experience as a litigation paralegal or insurance claims handler in a fast paced, high volume, team-oriented environment
• Insurance defense experience is a plus
• Experience with pretrial discovery, hearings, arbitration and trial preparations
• Must be proactive and able to prioritize tasks for multiple stakeholders, including attorneys and clients
• Analytical thinking and decision-making skills are critical
• Clear and effective communication skills both orally and written

Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation.  If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Paralegal position in our Orlando Office.

The Position

This is an excellent opportunity for legal professionals seeking to expand their careers who are interested in gaining fast-paced professional experience with a national law firm.

Key Responsibilities:

• Support discovery efforts including review, analyze and organize document productions
• Manage documents and maintain organized case files
• Summarize transcripts and organize key documents
• Prepare and organize materials needed for expert witness review
• Search and retrieve information from court-related databases as well as other online sources for case information
• Draft pleadings, motions, briefs, and other legal documents for attorney review and approval
• Monitor court deadlines, filings, and manage logistics, such as scheduling appointments and calendars
• Communicate and work as a liaison between all parties in the case

Qualifications

• Bachelor’s degree required, Paralegal Certificate preferred
• 2+ years of litigation paralegal experience
• Insurance defense experience is a plus
• Strong written and verbal communication skills
• Ability to integrate into a fast-paced and team oriented environment
• Experience with drafting subpoenas and creating logs for records received.