Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation.  If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Billing Coordinator position in our White Plains, NY Office.

This position offers a flexible, hybrid working arrangement.

Key Responsibilities:

• Supporting all billing operations of the firm
• Utilization of accounting and payables software programs to perform duties and responsibilities
• Ensuring that all tasks and duties completed are done within the firm’s set guidelines and policie
• Accurately and timely completing assignments
• Communicating with claims examiners and clients regarding billing inquires
• Researching and responding to inquiries from attorneys and support staff
• Displaying a positive, high-energy attitude within our team environment
• Reviewing and editing pre-bills in response to attorney and support staff requests
• Executing complex bills (i.e., multiple discounts, split-party billing, preparation of electronic bills)
• Creating, printing and verifying the accuracy of invoices prepared for clients
• Reviewing and verifying the accuracy of supporting documentation as required
• Assisting with obtaining information required for e-billing and liaising with e-billing coordinators
• Reviewing and analyzing rejected invoices and assisting with their resolution
• Recording and tracking of retainer funds as directed by attorney
• Processing write-offs per Firm policy
• Assistance with the creation and distribution of daily, weekly, monthly reports
• Assisting with year-end closing and reporting as required
• Assisting with special projects on various issues as needed

Qualifications

• Aderant experience required
• Excellent verbal and written communication skills
• Excellent interpersonal and customer service skills
• Strong analytical, problem-solving and & productivity skills
• Excellent time management skills and the ability to work flexible hours to meet deadlines
• Ability to function well in a high-paced environment with shifting priorities
• Ability to maintain confidentiality, and to exercise discretion and good judgment
• Proficiency in Microsoft Office applications
• Knowledge of bookkeeping procedures (posting, balancing, debits/credits and journal entries)
• Proficiency in basic accounting principles and the ability to perform mathematical functions
• Knowledge of iManage document management software a plus, but not mandatory
• Knowledge of e-billing middleware sites is a plus, but not mandatory
• Knowledge of AS400 system is a plus, but not mandatory
• College graduate with internship/work experience

Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation.  If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Business Intake Coordinator position in our White Plains, NY Office.

This position offers a flexible, hybrid working arrangement.

Key Responsibilities:

• Manages and tracks all client implementations on applicable electronic billing systems. Effectively liaising with attorneys, clients, middleware vendors and other administrative teams to meet the timeline for implementation and the specific electronic billing system requirements
• Monitor all active matter transitions to e-billing, prioritizing and ensuring their timely completion
• Identifying and documenting compliance requirements for each client’s e-billing process
• Coordinating client guideline review and implementation
• Reviews new matters to ensure all relevant electronic billing information is properly entered into the billing system so that invoices are ready to submit electronically when approved. Follows up with partners, secretaries, and clients, as appropriate, to obtain the required information
• Assesses implementation process for improvements and possible efficiencies
• Participating in firm-wide and departmental compliance projects and initiatives
• Performing other duties as assigned
• Processing write-offs per Firm policy
• Assistance with the creation and distribution of daily, weekly, monthly reports

Qualifications

• Bachelor’s degree and internship/work experience or 1-3 years’ experience in legal e-billing may substitute for education
• Knowledge of legal billing and Middleware systems preferred but not required (i.e. Legal Exchange, TyMetrix 360, Legal-X, Serengeti/Legal Tracker)
• Intermediate knowledge of Microsoft Excel and Outlook is preferred
• Strong reading comprehension, analytical and problem solving skills
• Ability to exercise proper judgment
• Ability to produce detailed and accurate work products
• Ability to organize and prioritize work in a fast-paced and high volume environment to meet deadlines and daily requirements
• Ability to communicate clearly and effectively, both orally and in writing with attorneys, staff, vendors and clients
• Ability to provide quality client service to both internal and external contacts, regarding matters of a routine nature
• Ability to identify issues and oversee the execution of resourceful solutions
• Willingness to learn and develop new skills
• Experience in project management a plus
• Knowledge of various Legal Electronic Data Exchange Standard (LEDES) billing formats (specifications, limitations, etc.) a plus

Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation.  If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Accounts Receivable Collector position.

This position offers a hybrid working arrangement.

The Position

This is an excellent opportunity for recent college graduates with about a year or more of professional office experience looking to take on a fast-paced role in a national law firm, as well as more experienced candidates with hands-on A/R experience looking to continue to develop their skills.

Key Responsibilities

• Produce written documents (e.g. e-mails, letters, memos, etc.) that clearly convey simple and complex issues surrounding outstanding balances.
• Review and reconcile payment applications by analyzing historical information.
• Telephone calls to clients to discuss resolution of accounts receivable balances that fall within the prescribed criteria.
• Tracking website status of invoices that are submitted electronically.
• Confirming that payments have been received from electronically submitted invoices including successfully appealed items.
• Record all collection activities within the assigned database.
• Communicate all collection activities with the assigned Partner.
• Analyze partial payments received from Clients and participate in the appeal process and write-offs.
• Conduct oneself in a professionally confident, courteous manner while communicating with the Regional Offices, Associates, Partners, Senior Management, and Client Contacts.
• Regularly inform management on all progress and significant developments in the performance of primary responsibilities.
• Independently produce quality work products.

Qualifications

• Preferred Education & Experience:  Associate or Bachelors degree OR High School Diploma or GED Equivalent and 4 years of office experience, 2 of which held in collections/accounts receivable
• Industry Knowledge: Experience in law firms or professional services is a plus, especially with an understanding of law firm revenue cycle and related processes.
• Technical Proficiency: 
  • Creating a basic worksheet 
  • Data entry and data formatting
  • Performing calculations in an Excel worksheet by using basic formulas such as SUM
  • Identifying, sorting, and filtering data
  • Modifying the appearance of a worksheet including adjusting the layout, margins, font size, and print size.
  • VLOOKUP, XLOOKUP, pivot tables, conditional formatting
• BillBlast experience
• Strong command of Microsoft Office, specifically Outlook and Excel.  Excel must have knowledge is as follows:
• Aderant, AS400 and Minisoft ARCS is advantageous but not required.
• Organizational Skills: Proven ability to prioritize and organize assigned tasks in a dynamic, high-volume environment while maintaining productivity.
• Communication: Strong verbal and written communication skills, combined with a clear ability to collaborate effectively with both internal and external clients.  Additionally, ability to read cursive.

Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation.  If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Legal Staff Assistant position in our White Plains Office.

This position is an hourly part-time role that can offer up to 28-30 hours per week.

The Position

Key Responsibilities:

• Track and manage document requests using spreadsheets, ensuring accuracy and efficiency throughout the process.
• Engage with medical providers via phone to facilitate the acquisition of necessary records and resolve any issues.
• Maintain and organize case files, ensuring information is easily accessible and up-to-date.
• Update electronic case files with new documents, maintaining an organized and systematic digital record-keeping system.
• Provide general administrative and clerical support as needed

Qualifications

• Experience in a law firm setting
• High level of motivation with ability to work independently and as part of a team
• Ability to multitask, successfully manage and prioritize a variety of demands daily, and take direction from support staff and attorneys
• Excellent organizational skills
• Ability to work in a fast-paced environment
• Strong written and verbal communication skills
• Extremely detail-oriented and able to prioritize a heavy workload
• Proficiency in MS Office, including Excel, Word, and Outlook

Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation.  If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Rate Coordinator position. 

This position offers a hybrid working arrangement.

The Position

A Law Firm Rate Coordinator (RC) supports the Director of Pricing and Rate Supervisor with rate inquiries, maintaining rate structures, and ensuring the accuracy, integrity, and compliance of client rates within the firm's financial systems (SurePoint, Aderant).

Key Responsibilities:

• Rate Inquiries: Monitor, prioritize and respond to all rate inquiries in a timely manner, escalating complex issues as appropriate.
• Rate Management: Set up, maintain, and update standard rate arrangements, discounts and fixed-fee arrangements in the billing system.
• Compliance & Analysis: Review Client engagement letters, Letters of Understanding, Outside Counsel Guidelines (OCGs), and any other client correspondence to interpret rate requirements, summarize key terms, and implement compliant rate structures in the most efficient and beneficial way available.
• E-billing Coordination: Partner with the firm's Revenue Team (RT) to provide documentation supporting implemented rates and assist in resolving   e-billing rate rejections and discrepancies.
• Data Integrity & Reporting: Maintain accurate timekeeper and rate data, perform regular audits, and generate reports to rate compliance, exceptions and approvals.
• Cross-Functional Communication: Liaise with attorneys, Revenue Team members, and the pricing team to resolve rate-related inquiries and discrepancies efficiently.

Qualifications:

• Bachelor's degree or equivalent training
• 1-3 years of experience in a legal billing environment
• Experience using Aderant required
• Intermediate proficiency in Microsoft Excel (including formulas and data review) and Outlook
• Strong reading comprehension, analytical and problem-solving skills
• Demonstrated ability to exercise proper judgment and maintain confidentiality
• Strong attention to detail with the ability to produce detailed and accurate work products
• Ability to manage competing priorities in a fast-paced and high-volume environment, to meet deadlines and daily requirements
• Strong written and verbal communication skills and the ability to effectively communicate with all levels of personnel, attorneys, staff, vendors and clients
• Commitment to providing high-quality internal and external client service
• Ability to identify issues and contribute practical and efficient solutions
• Interest in learning and developing new skills
• Project management experience a plus

Why Should You Apply?

• Excellent Benefits including a 401k match
• Generous PTO plan
• Excellent growth and advancement opportunities
• Corporate Discount Plans

Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation.  If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our e-Billing/Budget Compliance Administrator position. 

The position can be based in either our White Plains, NYC (Midtown or Downtown), Stamford, CT or Madison, NJ offices. We are amenable to remote candidates in states where we have offices.

Key Responsibilities:

• Assist attorneys with the preparation of budgets utilizing the firm's proprietary budget application
• Training partners and support staff on the firm's proprietary budget application
• Submit budgets on various middleware sites
• Submit accruals per client guidelines and update accrual schedules accordingly
• Research and resolve all new budget related issues
• Research budget rejections and coordinate with attorneys/clients to resubmit budget
• Analyze exhausted budgets and determine if an updated budget is necessary; coordinate with attorneys as necessary
• Monitor and report on all budget statuses
• Handle all issues identified in budget related compliance reports
• Monitor E-billing mailbox and handle all budget related requests in a timely manner
• Maintain internal database of e-billed clients and their budgeting requirements
• Document and update reference materials for all aspects of the e-billing budget process as necessary
• Escalate issues as needed to Supervisor, Manager and Director
• Interact with internal clients (Partners, Associates, Legal Assistants) and external clients (Insurance companies and middleware vendors) as necessary
• Performs other duties as assigned

Qualifications

• Undergraduate degree desired. Candidates with significant experience may be considered.
• Advanced Excel skills ; experience with formulas, VLOOKUP and pivot tables preferred
• Ability to work independently and under pressure in a professional environment
• High level analytical and problem solving skills
• Very organized and able to handle multiple tasks effectively
• Excellent customer service and communication skills
• Strong reading comprehension and writing skills
• Knowledge of legal e-Billing and Middleware systems preferred

Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation.  If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Legal Administrative Assistant position in our White Plains office. 

This position offers a hybrid schedule, with four in-office work days and 1 remote work day per week.

The Position

Wilson Elser’s White Plains office is currently seeking a Legal Administrative Assistant to work with a leading Medical Malpractice and Long-Term Care defense team.

Key Responsibilities

• Prepare legal filings: format documents, pull exhibits, proofread and redact documents
• Prepare court filings, become familiar with court rules and filing procedures
• E-file court filings
• Open new matters
• Document management and organization, saving to network, indexing for file room
• Retrieve court decisions from Westlaw
• Prepare cover letters for attorney bills
• Input billing information into billing software
• Schedule conferences and depositions, maintain attorney calendars
• Manage bills for third party vendors, process check requests and follow up with accounting

Qualifications

• 2+ years Litigation experience
• Prior experience with litigation involving Medical Malpractice
• Must have prior experience with litigation procedures and processes, e-filing, and creating table of authorities
• Familiarity with New York State and Federal court procedures and rules
• Ability to work in a team-based setting with other Legal Secretaries supporting a group of attorneys
• Open to taking on new responsibilities and challenging tasks
• Excellent organizational skills with the ability to integrate into a fast-paced environment
• Excellent typing skills with proficiency in Microsoft Office 2007 (Word, Outlook, Excel)
• Strong written and verbal communication skills
• Licensed Notary

Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation.  If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Legal Administrative Assistant position in our White Plains, NY Office.

This position offers a flexible, hybrid working arrangement.

The Position

Wilson Elser’s White Plains office is currently seeking a  Legal Administrative Assistantto join a leading litigation team

Key Responsibilities:

• Prepare legal filings: format documents, pull exhibits, proofread and redact documents
• Prepare court filings, become familiar with court rules and filing procedures
• E-file court filings
• Open new matters
• Document management and organization, saving to network, indexing for file room
• Retrieve court decisions from Westlaw
• Prepare cover letters for attorney bills
• Input billing information into billing software
• Schedule conferences and depositions, maintain attorney calendars
• Manage bills for third party vendors, process check requests and follow up with accounting

Qualifications

• Must have 3+ years Litigation experience
• Must have prior experience with litigation procedures and processes, e-filing, and creating table of authorities
• Familiarity with New York and New Jersey State and Federal court procedures and rules
• Ability to work in a team-based setting with other Legal Secretaries supporting a group of attorneys
• Open to taking on new responsibilities and challenging tasks
• Excellent organizational skills with the ability to integrate into a fast-paced environment
• Excellent typing skills with proficiency in Microsoft Office 2007 (Word, Outlook, Excel)
• Strong written and verbal communication skills
• Licensed Notary

Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation.  If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our e-Billing/Budget Compliance Administrator position. 

The position can be based in either our White Plains, NYC (Midtown or Downtown), Stamford, CT or Madison, NJ offices. We are amenable to remote candidates in states where we have offices.

Key Responsibilities:

• Assist attorneys with the preparation of budgets utilizing the firm's proprietary budget application
• Training partners and support staff on the firm's proprietary budget application
• Submit budgets on various middleware sites
• Submit accruals per client guidelines and update accrual schedules accordingly
• Research and resolve all new budget related issues
• Research budget rejections and coordinate with attorneys/clients to resubmit budget
• Analyze exhausted budgets and determine if an updated budget is necessary; coordinate with attorneys as necessary
• Monitor and report on all budget statuses
• Handle all issues identified in budget related compliance reports
• Monitor E-billing mailbox and handle all budget related requests in a timely manner
• Maintain internal database of e-billed clients and their budgeting requirements
• Document and update reference materials for all aspects of the e-billing budget process as necessary
• Escalate issues as needed to Supervisor, Manager and Director
• Interact with internal clients (Partners, Associates, Legal Assistants) and external clients (Insurance companies and middleware vendors) as necessary
• Performs other duties as assigned

Qualifications

• Undergraduate degree desired. Candidates with significant experience may be considered.
• Advanced Excel skills ; experience with formulas, VLOOKUP and pivot tables preferred
• Ability to work independently and under pressure in a professional environment
• High level analytical and problem solving skills
• Very organized and able to handle multiple tasks effectively
• Excellent customer service and communication skills
• Strong reading comprehension and writing skills
• Knowledge of legal e-Billing and Middleware systems preferred

Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation.  If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Accounts Receivable Collector position in our firm's White Plains, NY Office. 

This position offers a hybrid working arrangement.

The Position

This is an excellent opportunity for recent college graduates with about a year or more of professional office experience looking to take on a fast-paced role in a national law firm, as well as more experienced candidates with hands-on A/R experience looking to continue to develop their skills.

Key Responsibilities:

• To produce written documents (e.g. e-mails, letters, memos, etc.) that clearly convey simple and complex issues surrounding outstanding balances.
• Review and reconcile payment applications by analyzing historical information.
• Telephone calls to clients to discuss resolution of accounts receivable balances that fall within the prescribed criteria.
• Tracking website status of invoices that are submitted electronically.
• Confirming that payments have been received from electronically submitted invoices including successfully appealed items.
• Record all collection activities within the assigned database.
• Communicate all collection activities with the assigned Partner.
• Analyze partial payments received from Clients and participate in the appeal process and write-offs.
• Conduct oneself in a professionally confident, courteous manner while communicating with the Regional Offices, Associates, Partners, Senior Management, and Client Contacts.
• Regularly inform management on all progress and significant developments in the performance of primary responsibilities.
• Independently produce quality work products.

Qualifications

• Preferred Education & Experience:  Associate or Bachelors degree OR High School Diploma or GED Equivalent and 4 years of office experience, 2 of which held in collections/accounts receivable
• Industry Knowledge: Experience in law firms or professional services is a plus, especially with an understanding of law firm revenue cycle and related processes.
• Technical Proficiency: 
  • Creating a basic worksheet 
  • Data entry and data formatting
  • Performing calculations in an Excel worksheet by using basic formulas such as SUM
  • Identifying, sorting, and filtering data
  • Modifying the appearance of a worksheet including adjusting the layout, margins, font size, and print size.
  • VLOOKUP, XLOOKUP, pivot tables, conditional formatting
• BillBlast experience
• Strong command of Microsoft Office, specifically Outlook and Excel.  Excel must have knowledge is as follows:
• Aderant, AS400 and Minisoft ARCS is advantageous but not required.
• Organizational Skills: Proven ability to prioritize and organize assigned tasks in a dynamic, high-volume environment while maintaining productivity.
• Communication: Strong verbal and written communication skills, combined with a clear ability to collaborate effectively with both internal and external clients.  Additionally, ability to read cursive.

Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation.  If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Administrative Assistant position.

This position offers a flexible, hybrid or remote working arrangement and can be located in any state we have an office in.  

The Position

Wilson Elser is currently seeking an Administrative Assistant to support a national client services team, serving as a liaison between a key leadership group with close client contact and the broader national client services team leadership. 

Key Responsibilities

• Manages a high-volume of client interfacing communications of a highly confidential nature, and manages highly confidential documents and information
• Collaborates on projects focused on client interfacing, document management, data entry, and data management
• Assists with project management functions and process implementation on the client services team, including support with data collection, entry, and management
• Provides clerical or administrative legal services support as requested

Qualifications

• Bachelor’s Degree or equivalent professional experience
• Minimum of 1-2 years of experience in a law firm setting
• Familiarity with Document Management Systems
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, SharePoint)
• Experience with data entry or data management
• Experience with administrative support of eDiscovery, information, data, or document collection, or data and document preservation a plus
• Familiarity with web-based collaborative tools and work management software a plus
• Experience with team messaging and instant messaging platforms a plus
• Experience with email and calendar management, meeting coordination, and direct client interaction
• Strong administrative and organizational skills with the ability to manage a high volume of work and meet tight deadlines
• Meticulous attention to detail and the ability to prioritize and handle multiple requests simultaneously
• Excellent written, verbal and interpersonal communication skills
• Comfortable working in a collaborative, national team environment supporting attorneys and paralegals
• Demonstrated professionalism in all client and internal communication

Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation.  If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Administrative Assistant position.

This position offers a flexible, hybrid or remote working arrangement and can be located in any state we have an office in.  

The Position

Wilson Elser is currently seeking an Administrative Assistant to support a national client services team, serving as a liaison between a key leadership group with close client contact and the broader national client services team leadership. 

Key Responsibilities

• Manages a high-volume of client interfacing communications of a highly confidential nature, and manages highly confidential documents and information
• Collaborates on projects focused on client interfacing, document management, data entry, and data management
• Assists with project management functions and process implementation on the client services team, including support with data collection, entry, and management
• Provides clerical or administrative legal services support as requested

Qualifications

• Bachelor’s Degree or equivalent professional experience
• Minimum of 1-2 years of experience in a law firm setting
• Familiarity with Document Management Systems
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, SharePoint)
• Experience with data entry or data management
• Experience with administrative support of eDiscovery, information, data, or document collection, or data and document preservation a plus
• Familiarity with web-based collaborative tools and work management software a plus
• Experience with team messaging and instant messaging platforms a plus
• Experience with email and calendar management, meeting coordination, and direct client interaction
• Strong administrative and organizational skills with the ability to manage a high volume of work and meet tight deadlines
• Meticulous attention to detail and the ability to prioritize and handle multiple requests simultaneously
• Excellent written, verbal and interpersonal communication skills
• Comfortable working in a collaborative, national team environment supporting attorneys and paralegals
• Demonstrated professionalism in all client and internal communication

Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation.  If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Administrative Assistant position.

This position offers a flexible, hybrid or remote working arrangement and can be located in any state we have an office in.  

The Position

Wilson Elser is currently seeking an Administrative Assistant to support a national client services team, serving as a liaison between a key leadership group with close client contact and the broader national client services team leadership.

Key Responsibilities

• Schedules and manages highly confidential meetings, documents and information
• Manages complex calendars; uses sound judgement to coordinate day-to-day meetings and responsibilities across a team of attorneys
• Schedules and tracks key meeting series, client requests, and project management, works backwards from deadlines to manage team communications and ensure deliverables are met
• Collaborates on projects aimed at improving communication, document management, data entry, and data management
• Assists with project management functions and process implementation on the client services team, including document preparation, enforcement of process improvements; and support with data collection, entry, and management
• Provides clerical or administrative legal services support as requested

Qualifications

• Bachelor’s Degree or equivalent professional experience
• Minimum of 1-2 years of experience in a law firm setting.
• Familiarity with Document Management Systems
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, SharePoint)
• Experience with data entry or data management a plus
• Familiarity with web-based collaborative tools and work management software a plus
• Experience with team messaging and instant messaging platforms a plus
• Experience with email and calendar management, meeting coordination, and direct client interaction.
• Strong administrative and organizational skills with the ability to manage a high volume of work and meet tight deadlines.
• Meticulous attention to detail and the ability to prioritize and handle multiple requests simultaneously
• Excellent written, verbal and interpersonal communication skills
• Comfortable working in a collaborative, national team environment supporting attorneys and paralegals
• Demonstrated professionalism in all client and internal communication

Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation.  If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Collections Paralegal position in our White Plains, NY Office.

The Position

Qualifications

• Must have a Bachelor's degree; paralegal certificate preferred
• 2+ years of general litigation experience in NYS State Courts
• Extremely detail-oriented and able to prioritize a heavy workload
• Advanced Microsoft Office skills required
• Strong written and verbal communication skills
• Ability to integrate into a fast-paced environment

Responsibilities

• Incorporate new client assignments into case management system and facilitate conflicts checks
• Maintain client, debtor, and litigation data within case management system
• Draft and prepare summonses, complaints, judgements, executions, motions and other legal documents. 
• Interact with partner vendors to effectuate service of process for filed complaints
• Monitor and maintain court calendar diaries for deadlines and appearances
• Communicate with clients to develop supporting information and documentation
• Process and document payments by check and credit card
• Assist in preparation of reports and responses to data requests

Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation.  If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our e-Billing Administrator position in our New York Office.

This role can be fully remote from anywhere in the country that Wilson Elser has an office or on site in White Plains.

The Position

Wilson Elser currently seeks an E-Billing Administrator to be responsible for key phases of the e-billing process, including, bill submission, follow-up on rejected items, and acceptance tracking. This exciting role offers growth and learning opportunities for a motivated recent college graduate, or individual who has professional work experience and is seeking to advance their career.

Key Responsibilities:

• Execute electronic submission of client invoices via various e-billing middleware systems
• Identify, troubleshoot and resolve issues that arise during the invoice submission process
• Coordinate with attorneys, clients and administrative staff for resolution and maintenance tasks associated with client e-billing requirements
• Clearly communicate escalated issues as needed to Supervisor, Manager and Director
• Professionally liaise with team members, attorneys and upper management
• Track statuses of submitted invoices to ensure payment from client
• Maintain internal database of e-billed clients and their compliance requirements
• Document and update reference materials for all aspects of the e-billing process as necessary
• Assist with partner and client inquiries in a timely manner
• Provide updates and financial analysis to attorneys, clients and administrative staff as requested
• Participate in firm-wide and departmental projects and initiatives
• Perform other duties as assigned

Qualifications

• 1+ years of e-billing experience within a corporate law department or law firm
• Must have experience with BillBlast
• Knowledge of legal billing and Middleware systems a plus (i.e., Legal Exchange, TyMetrix 360, Legal-X, Serengeti/Legal Tracker)
• Knowledge of various Legal Electronic Data Exchange Standard (LEDES) billing formats a plus.
• Proficiency with Windows-based software and Microsoft Word, Excel and Outlook
• Strong reading comprehension, analytical and problem-solving skills
• Ability to exercise proper judgment
• Ability to produce detailed and accurate work products
• Ability to organize and prioritize work in a fast-paced and high-volume environment to meet deadlines and daily requirements.
• Ability to communicate clearly and effectively, both orally and in writing with attorneys, staff, vendors and clients.
• Ability to provide quality client service to both internal and external contacts, regarding matters of a routine nature.
• Ability to identify issues and oversee the execution of resourceful solutions
• Willingness to learn and develop new skills

Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation.  If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Administrative Assistant position.

This position offers a flexible, hybrid or remote working arrangement and can be located in any state we have an office in.  

The Position

Wilson Elser is currently seeking an Administrative Assistant to support a national client services team, serving as a liaison between a key leadership group with close client contact and the broader national client services team leadership. 

Key Responsibilities

• Manages a high-volume of client interfacing communications of a highly confidential nature, and manages highly confidential documents and information
• Collaborates on projects focused on client interfacing, document management, data entry, and data management
• Assists with project management functions and process implementation on the client services team, including support with data collection, entry, and management
• Provides clerical or administrative legal services support as requested

Qualifications

• Bachelor’s Degree or equivalent professional experience
• Minimum of 1-2 years of experience in a law firm setting
• Familiarity with Document Management Systems
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, SharePoint)
• Experience with data entry or data management
• Experience with administrative support of eDiscovery, information, data, or document collection, or data and document preservation a plus
• Familiarity with web-based collaborative tools and work management software a plus
• Experience with team messaging and instant messaging platforms a plus
• Experience with email and calendar management, meeting coordination, and direct client interaction
• Strong administrative and organizational skills with the ability to manage a high volume of work and meet tight deadlines
• Meticulous attention to detail and the ability to prioritize and handle multiple requests simultaneously
• Excellent written, verbal and interpersonal communication skills
• Comfortable working in a collaborative, national team environment supporting attorneys and paralegals
• Demonstrated professionalism in all client and internal communication

Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation.  If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Administrative Assistant position.

This position offers a flexible, hybrid or remote working arrangement and can be located in any state we have an office in.  

The Position

Wilson Elser is currently seeking an Administrative Assistant to support a national client services team, serving as a liaison between a key leadership group with close client contact and the broader national client services team leadership. 

Key Responsibilities

• Manages a high-volume of client interfacing communications of a highly confidential nature, and manages highly confidential documents and information
• Collaborates on projects focused on client interfacing, document management, data entry, and data management
• Assists with project management functions and process implementation on the client services team, including support with data collection, entry, and management
• Provides clerical or administrative legal services support as requested

Qualifications

• Bachelor’s Degree or equivalent professional experience
• Minimum of 1-2 years of experience in a law firm setting
• Familiarity with Document Management Systems
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, SharePoint)
• Experience with data entry or data management
• Experience with administrative support of eDiscovery, information, data, or document collection, or data and document preservation a plus
• Familiarity with web-based collaborative tools and work management software a plus
• Experience with team messaging and instant messaging platforms a plus
• Experience with email and calendar management, meeting coordination, and direct client interaction
• Strong administrative and organizational skills with the ability to manage a high volume of work and meet tight deadlines
• Meticulous attention to detail and the ability to prioritize and handle multiple requests simultaneously
• Excellent written, verbal and interpersonal communication skills
• Comfortable working in a collaborative, national team environment supporting attorneys and paralegals
• Demonstrated professionalism in all client and internal communication

Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation.  If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our e-Billing Administrator position in our White Plains Office.

This role can be fully remote from anywhere in the country that Wilson Elser has an office or on site in White Plains.

The Position

Wilson Elser currently seeks an E-Billing Administrator to be responsible for key phases of the e-billing process, including, bill submission, follow-up on rejected items, and acceptance tracking. This exciting role offers growth and learning opportunities for a motivated recent college graduate, or individual who has professional work experience and is seeking to advance their career.

Key Responsibilities:

• Execute electronic submission of client invoices via various e-billing middleware systems
• Identify, troubleshoot and resolve issues that arise during the invoice submission process
• Coordinate with attorneys, clients and administrative staff for resolution and maintenance tasks associated with client e-billing requirements
• Clearly communicate escalated issues as needed to Supervisor, Manager and Director
• Professionally liaise with team members, attorneys and upper management
• Track statuses of submitted invoices to ensure payment from client
• Maintain internal database of e-billed clients and their compliance requirements
• Document and update reference materials for all aspects of the e-billing process as necessary
• Assist with partner and client inquiries in a timely manner
• Provide updates and financial analysis to attorneys, clients and administrative staff as requested
• Participate in firm-wide and departmental projects and initiatives
• Perform other duties as assigned

Qualifications

• 1+ years of e-billing experience within a corporate law department or law firm
• Must have experience with BillBlast
• Knowledge of legal billing and Middleware systems a plus (i.e., Legal Exchange, TyMetrix 360, Legal-X, Serengeti/Legal Tracker)
• Knowledge of various Legal Electronic Data Exchange Standard (LEDES) billing formats a plus.
• Proficiency with Windows-based software and Microsoft Word, Excel and Outlook
• Strong reading comprehension, analytical and problem-solving skills
• Ability to exercise proper judgment
• Ability to produce detailed and accurate work products
• Ability to organize and prioritize work in a fast-paced and high-volume environment to meet deadlines and daily requirements.
• Ability to communicate clearly and effectively, both orally and in writing with attorneys, staff, vendors and clients.
• Ability to provide quality client service to both internal and external contacts, regarding matters of a routine nature.
• Ability to identify issues and oversee the execution of resourceful solutions
• Willingness to learn and develop new skills