Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation.  If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Program Administrator position.

The Position

This is an excellent opportunity for legal professionals seeking to expand their careers who are interested in gaining fast-paced professional experience with a national law firm.

Key Responsibilities:

• Review and obtain information from internal and external systems, as required
• Create new files as necessary
• Create, maintain, and update case lists as needed for the program
• Monitor activities of and providing guidance to program personnel to aid in the compliance with client and firm guidelines and protocols
• Track key performance metrics and case deadlines on a large volume of files; update internal and client-facing databases and systems as needed
• Analyze program data and provide stakeholders with updates on a regular basis
• Organize and distribute program documents and information as needed
• Coordinate regular team meetings as required
• Assist in the preparation of reports and presentations
• Correspond with clients, claims professionals and attorneys regarding issues, metrics, workflows, and deadlines
• Respond timely to emails, questions, and one-off program related requests

Qualifications

• 3 or more years civil litigation experience in a law firm or with an insurance company preferred
• Bachelor’s Degree and/or paralegal certificate preferred
• Strong computer skills, including document management systems, Microsoft Word, Outlook, PowerPoint, and Excel
• Advanced Excel skills preferred, including the ability to organize, compare, combine, process, and manipulate large data sets, and create and use pivot tables and functions
• Strong written and oral communication skills
• Ability to apply critical thinking skills, identify and understand the cause of problems, and suggest and implement solutions
• Ability to multitask, prioritize and balance competing demands to meet deadlines
• Ability to work independently as well as part of a team
• Ability to thrive in a fast-paced environment
• Attention to detail

Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation.  If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Legal Administrative Assistant position in our New York City  Office.

This position is full-time 5 days in the office, 9:00AMET - 5:00PMET.

The Position

Wilson Elser's New York City  office seeks a dynamic and detail-oriented  Legal Administrative Assistant to support our thriving litigation practice.  This role offers an exciting opportunity to become an integral part of a collaborative team in a fast-paced legal environment.

Key Responsibilities:

• Prepare and format legal filings, including proofreading, redacting and organizing exhibits.
• Manage electronic filings with state and federal courts, ensuring compliance with court rules and procedures.
• Open and maintain new client matters, including document organization, indexing, and electronic file management.
• Conduct research and retrieve court decisions from Westlaw.
• Prepare correspondence, including cover letters for billing statements.
• Accurately input billing information into the firm’s billing software.
• Schedule and coordinate conferences, depositions, and maintain attorney calendars.
• Process and track third party vendor invoices and collaborate closely with the accounting department.

Qualifications:

• Minimum of 3 years litigation experience, including familiarity with legal filing, e-filing processes, and preparation of tables and authorities. Knowledge of New York and New Jersey state and federal court procedures and rules.
• A collaborative attitude and willingness to take on new challenges.
• Exceptional organizational skills with a proven ability to multitask in a fast-paced environment.
• Proficiency in Microsoft Office Suite (Word, Outlook, Excel).
• Strong typing skills with meticulous attention to detail.
• Excellent written and verbal communication skills.
• Current Notary Public License preferred.

Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation.  If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Legal Administrative Assistant  position in our New York City Office.

The Position

Wilson Elser's New York City office seeks a dynamic and detail-oriented Legal Secretary to support our thriving litigation practice.  This role offers an exciting opportunity to become an integral part of a collaborative team in a fast-paced legal environment.

Hours for this position are Monday - Friday, 10:00AM ET- 6:00PM ET

Key Responsibilities:

• Prepare and format legal filings, including proofreading, redacting and organizing exhibits.
• Manage electronic filings with state and federal courts, ensuring compliance with court rules and procedures.
• Open and maintain new client matters, including document organization, indexing, and electronic file management.
• Conduct research and retrieve court decisions from Westlaw.
• Prepare correspondence, including cover letters for billing statements.
• Accurately input billing information into the firm’s billing software.
• Schedule and coordinate conferences, depositions, and maintain attorney calendars.
• Process and track third party vendor invoices and collaborate closely with the accounting department.

Qualifications:

• Minimum of 3 years litigation experience, including familiarity with legal filing, e-filing processes, and preparation of tables and authorities. Knowledge of New York and New Jersey state and federal court procedures and rules.
• A collaborative attitude and willingness to take on new challenges.
• Exceptional organizational skills with a proven ability to multitask in a fast-paced environment.
• Proficiency in Microsoft Office Suite (Word, Outlook, Excel).
• Strong typing skills with meticulous attention to detail.
• Excellent written and verbal communication skills.
• Current Notary Public License preferred.

Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation. If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Business Line Program Administrator position.

This position can be remote in any state where we have an office.

The Position

The Business Line Program Administrator plays a vital part in supporting client program operations by providing analytical insights, training, and oversight to ensure the seamless management of key processes and data. The ideal candidate will excel in tracking and monitoring critical program metrics, developing operational tools, and fostering team collaboration to maintain compliance with client and firm guidelines.

Additionally, this position will involve regular interaction with clients, claims professionals, and attorneys to address issues, review performance metrics, and drive continuous improvement.

Responsibilities: 

• Review and analyze information from internal and external systems to provide actionable insights and recommendations.
• Collaborate closely with program leads to ensure seamless day-to day business operations and support program success.
• Create and maintain a comprehensive knowledge bank to empower team members and streamline business processes.
• Identify program gaps and recommend impactful solutions to maintain compliance with client and firm guidelines.
• Analyze and report on key performance metrics and case deadlines across a high volume of files, keeping internal and client-facing systems up to date.
• Analyze program data and provide stakeholders with updates on a regular basis.
• Develop and distribute program documents, reports, and presentations to drive understanding and collaboration.
• Serve as a point of contact for the client, claims professionals, and attorneys addressing issues and ensuring smooth workflows and deadlines are met.
• Manage compliance with program related requests and maintain adherence to established protocols.

Qualifications:

• A minimum of 3 years of civil litigation experience in a law firm or with an insurance company is preferred, showcasing your ability to navigate complex legal processes.
• A bachelor’s degree or equivalent required. Experience or knowledge in project management or process improvement is a strong advantage.
• Exceptional leadership, time management and organization skills to inspire teams and streamline operations.
• Proficiency in document management systems and Microsoft Office Suite (Word, Outlook, PowerPoint, and Excel) is essential. Advanced Excel capabilities, such as working with pivot tables, large data sets, and complex functions, are highly preferred.
• Strong written and oral communication skills to engage effectively with diverse stakeholders.
• Demonstrated ability to analyze complex situations, identify root causes, propose actionable solutions, and implement improvements with measurable results.
• Proven ability to manage multiple priorities, balance competing demands, and consistently meet deadlines in a dynamic environment.
• Flexibility to work both independently and collaboratively as part of a team.
• Ability to excel in a fast-paced environment while maintaining focus, efficiency, and attention to detail.
• A holistic approach to problem-solving, combining big picture thinking with meticulous attention to detail to achieve strategic goals.

Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation. If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Business Line Program Administrator position.

This position can be remote in any state where we have an office.

The Position

The Business Line Program Administrator plays a vital part in supporting client program operations by providing analytical insights, training, and oversight to ensure the seamless management of key processes and data. The ideal candidate will excel in tracking and monitoring critical program metrics, developing operational tools, and fostering team collaboration to maintain compliance with client and firm guidelines.

Additionally, this position will involve regular interaction with clients, claims professionals, and attorneys to address issues, review performance metrics, and drive continuous improvement.

Responsibilities: 

• Review and analyze information from internal and external systems to provide actionable insights and recommendations.
• Collaborate closely with program leads to ensure seamless day-to day business operations and support program success.
• Create and maintain a comprehensive knowledge bank to empower team members and streamline business processes.
• Identify program gaps and recommend impactful solutions to maintain compliance with client and firm guidelines.
• Analyze and report on key performance metrics and case deadlines across a high volume of files, keeping internal and client-facing systems up to date.
• Analyze program data and provide stakeholders with updates on a regular basis.
• Develop and distribute program documents, reports, and presentations to drive understanding and collaboration.
• Serve as a point of contact for the client, claims professionals, and attorneys addressing issues and ensuring smooth workflows and deadlines are met.
• Manage compliance with program related requests and maintain adherence to established protocols.

Qualifications:

• A minimum of 3 years of civil litigation experience in a law firm or with an insurance company is preferred, showcasing your ability to navigate complex legal processes.
• A bachelor’s degree or equivalent required. Experience or knowledge in project management or process improvement is a strong advantage.
• Exceptional leadership, time management and organization skills to inspire teams and streamline operations.
• Proficiency in document management systems and Microsoft Office Suite (Word, Outlook, PowerPoint, and Excel) is essential. Advanced Excel capabilities, such as working with pivot tables, large data sets, and complex functions, are highly preferred.
• Strong written and oral communication skills to engage effectively with diverse stakeholders.
• Demonstrated ability to analyze complex situations, identify root causes, propose actionable solutions, and implement improvements with measurable results.
• Proven ability to manage multiple priorities, balance competing demands, and consistently meet deadlines in a dynamic environment.
• Flexibility to work both independently and collaboratively as part of a team.
• Ability to excel in a fast-paced environment while maintaining focus, efficiency, and attention to detail.
• A holistic approach to problem-solving, combining big picture thinking with meticulous attention to detail to achieve strategic goals.

Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation. If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Business Line Program Administrator position.

This position can be remote in any state where we have an office.

The Position

The Business Line Program Administrator plays a vital part in supporting client program operations by providing analytical insights, training, and oversight to ensure the seamless management of key processes and data. The ideal candidate will excel in tracking and monitoring critical program metrics, developing operational tools, and fostering team collaboration to maintain compliance with client and firm guidelines.

Additionally, this position will involve regular interaction with clients, claims professionals, and attorneys to address issues, review performance metrics, and drive continuous improvement.

Responsibilities: 

• Review and analyze information from internal and external systems to provide actionable insights and recommendations.
• Collaborate closely with program leads to ensure seamless day-to day business operations and support program success.
• Create and maintain a comprehensive knowledge bank to empower team members and streamline business processes.
• Identify program gaps and recommend impactful solutions to maintain compliance with client and firm guidelines.
• Analyze and report on key performance metrics and case deadlines across a high volume of files, keeping internal and client-facing systems up to date.
• Analyze program data and provide stakeholders with updates on a regular basis.
• Develop and distribute program documents, reports, and presentations to drive understanding and collaboration.
• Serve as a point of contact for the client, claims professionals, and attorneys addressing issues and ensuring smooth workflows and deadlines are met.
• Manage compliance with program related requests and maintain adherence to established protocols.

Qualifications:

• A minimum of 3 years of civil litigation experience in a law firm or with an insurance company is preferred, showcasing your ability to navigate complex legal processes.
• A bachelor’s degree or equivalent required. Experience or knowledge in project management or process improvement is a strong advantage.
• Exceptional leadership, time management and organization skills to inspire teams and streamline operations.
• Proficiency in document management systems and Microsoft Office Suite (Word, Outlook, PowerPoint, and Excel) is essential. Advanced Excel capabilities, such as working with pivot tables, large data sets, and complex functions, are highly preferred.
• Strong written and oral communication skills to engage effectively with diverse stakeholders.
• Demonstrated ability to analyze complex situations, identify root causes, propose actionable solutions, and implement improvements with measurable results.
• Proven ability to manage multiple priorities, balance competing demands, and consistently meet deadlines in a dynamic environment.
• Flexibility to work both independently and collaboratively as part of a team.
• Ability to excel in a fast-paced environment while maintaining focus, efficiency, and attention to detail.
• A holistic approach to problem-solving, combining big picture thinking with meticulous attention to detail to achieve strategic goals.

Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation. If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Business Line Program Administrator position.

This position can be remote in any state where we have an office.

The Position

The Business Line Program Administrator plays a vital part in supporting client program operations by providing analytical insights, training, and oversight to ensure the seamless management of key processes and data. The ideal candidate will excel in tracking and monitoring critical program metrics, developing operational tools, and fostering team collaboration to maintain compliance with client and firm guidelines.

Additionally, this position will involve regular interaction with clients, claims professionals, and attorneys to address issues, review performance metrics, and drive continuous improvement.

Responsibilities: 

• Review and analyze information from internal and external systems to provide actionable insights and recommendations.
• Collaborate closely with program leads to ensure seamless day-to day business operations and support program success.
• Create and maintain a comprehensive knowledge bank to empower team members and streamline business processes.
• Identify program gaps and recommend impactful solutions to maintain compliance with client and firm guidelines.
• Analyze and report on key performance metrics and case deadlines across a high volume of files, keeping internal and client-facing systems up to date.
• Analyze program data and provide stakeholders with updates on a regular basis.
• Develop and distribute program documents, reports, and presentations to drive understanding and collaboration.
• Serve as a point of contact for the client, claims professionals, and attorneys addressing issues and ensuring smooth workflows and deadlines are met.
• Manage compliance with program related requests and maintain adherence to established protocols.

Qualifications:

• A minimum of 3 years of civil litigation experience in a law firm or with an insurance company is preferred, showcasing your ability to navigate complex legal processes.
• A bachelor’s degree or equivalent required. Experience or knowledge in project management or process improvement is a strong advantage.
• Exceptional leadership, time management and organization skills to inspire teams and streamline operations.
• Proficiency in document management systems and Microsoft Office Suite (Word, Outlook, PowerPoint, and Excel) is essential. Advanced Excel capabilities, such as working with pivot tables, large data sets, and complex functions, are highly preferred.
• Strong written and oral communication skills to engage effectively with diverse stakeholders.
• Demonstrated ability to analyze complex situations, identify root causes, propose actionable solutions, and implement improvements with measurable results.
• Proven ability to manage multiple priorities, balance competing demands, and consistently meet deadlines in a dynamic environment.
• Flexibility to work both independently and collaboratively as part of a team.
• Ability to excel in a fast-paced environment while maintaining focus, efficiency, and attention to detail.
• A holistic approach to problem-solving, combining big picture thinking with meticulous attention to detail to achieve strategic goals.