What this Job Entails: 

The Software Asset Analyst  has a very dynamic role in the Vendor Management team that will change day to day. The role is tasked with collaborating with internal teams and assisting and analyzing data used for the maintenance of global software assets managed in the asset management tool.

Scope: 

• Perform a variety of tasks in support of the Vendor Management team. 

• Collaborate with internal teams and assist in the data collection, recording  and maintenance of global software assets managed in the asset management tool.

• Work with internal customers and suppliers to resolve invoice and payment issues.

• Confirm proper contract and order data, data entry and reporting of assigned products and services.

Your Roles and Responsibilities:

• Perform a variety of tasks in support of the Vendor Management team. 

• Collaborate with internal teams and assist in the data collection, recording  and maintenance of global software assets managed in the asset management tool.

• Analyze, review and investigate inaccurate and/or missing information related to software assets.  

• Create and review purchase requisitions and other intake activities as assigned.

• Work with internal customers and suppliers to resolve invoice and payment issues.

• Confirm proper contract and order data, data entry and reporting of assigned products and services.

• Perform audits and surveys to collect and analyze usage data.

• Review new vendors and their products

• Communicate product-related issues and concerns to vendors and stakeholders

• Research purchase history, contracts, and approval information to update contract tracker.

• Maintain and update specific data points in SAM database

• Obtain price quotations from vendors as assigned.

• Assist as needed in the tracking of leased equipment and/or hardware purchases.

Required Qualifications/Skills:

• AA Degree 

• Organized, analytical and thorough

• Excel at documenting issue, providing updates to management, the team and users

• Understanding of  how to maintain an asset database

• Have 1-2 years of purchasing or buying experience with a focus on technology

• Are Experienced working with technical and non-technical team members.

• Have strong Excel skills; ability to create vLookups and Pivot tables

• Ability to work in a collaborative, team-oriented environment

• Ability to work on projects and conduct research with little or no supervision.

• Experienced with Google Docs, Oracle, and Excel, 

• Excellent Time Management Skills and ability to multitask

• Strong Customer Service Skills

Preferred Qualifications: 

• Strong analytical skills, business acumen and a capacity to dive deep to understand and record asset details. The candidate must be a self-starter and be able to execute at both a tactical and strategic level with a strong attention to detail.

Physical Demand & Work Environment:

• Must have the ability to perform office-related tasks which may include prolonged sitting or standing

• Must have the ability to move from place to place within an office environment

• Must be able to use a computer

• Must have the ability to communicate effectively 

• Some positions may require occasional repetitive motion or movements of the wrists, hands, and/or fingers