We are seeking a detail-oriented, bilingual Medical Virtual Assistant to support our client's medical practice. The ideal candidate has prior hands-on experience working with eClinicalWorks (eCW) in a U.S. healthcare setting and excels at managing remote front desk operations, multi-line phone support, appointment scheduling, and insurance verification with accuracy and empathy.

Key Responsibilities:

Front Desk & Phone Operations: Serve as the primary point of contact for incoming and outgoing patient calls in both English and Spanish, resolving inquiries promptly and routing urgent clinical messages to the appropriate care team.

Appointment Scheduling: Manage provider calendars within eClinicalWorks (eCW), including booking new patient consultations, scheduling follow-ups, handling reschedules, and executing confirmation calls to minimize no-shows.

Insurance Verification & Eligibility: Verify active patient insurance coverage, copays, deductibles, and referral requirements prior to scheduled visits, updating demographic and payer records accurately in the EHR.

Patient Intake & Records Management: Collect patient intake forms, upload documentation into eCW, and ensure all patient charts are complete and accurate ahead of appointments.

Administrative & HIPAA Compliance: Maintain strict adherence to HIPAA privacy standards across all digital communications, phone interactions, and EHR documentation.

Requirements

Language: Fluency in both English and Spanish (verbal and written) with strong bedside manner over the phone.

EHR Experience: Proven hands-on proficiency using eClinicalWorks (eCW) for scheduling, patient demographics, and eligibility workflows.

Healthcare Background: Minimum 1–2 years of experience in a U.S. medical front desk, call center, or virtual medical assistant role.

Technical Setup: Reliable high-speed internet connection, a quiet, private workspace compliant with HIPAA standards, and a noise-canceling headset.

Core Strengths: High attention to detail, strong organizational skills, and the ability to multitask calmly in a fast-paced clinical environment.

Please note that this is a full-time contractor position (40 hours per week) with a starting pay rate of $6 per hour depending on skillset and experience. The schedule is Monday through Friday, with a U.S time zone (PST/EST).