Own the full spectrum of finance operations for the company — general accounting, AP, AR, treasury, payroll, tax, and statutory compliance — with end-to-end accountability for financial and operational controls in-country.

Lead the month-end close in NetSuite, ensuring accurate and timely close in accordance with Philippine Financial Reporting Standards (PFRS) and aligned to IFRS for group reporting; deliver the country management pack with insight-rich financial analysis to local and regional leadership.

Own end-to-end tax compliance and strategy: BIR filings (VAT, EWT/FWT, income tax, SAWT/QAP, alphalists), eFPS submissions, BIR audits and Letters of Authority, transfer pricing documentation, and proactive tax planning; ensure full statutory compliance including audited financial statements and SEC/BIR annual filings.

Lead treasury and working capital management — daily cash positioning, cashflow forecasting, COD reconciliation, banking relationships, and FX exposure where applicable.

Manage end-to-end accounts receivable, including shipper billing accuracy, aging discipline, dispute resolution SLAs; minimise billing leakage and bad debt.

Drive financial planning & analysis (FP&A) for the country: budgeting, forecasting, variance analysis, and decision support — including unit economics (cost-per-parcel, contribution margin per shipper) used in pricing and network decisions.

Partner across Commercial, Operations, and HR functions — providing financial guidance on new product launches, network changes, pricing decisions, and cost initiatives; develop and embed finance SOPs that scale with the business.

Continuously improve the finance operating model: optimize NetSuite (recurring journals, bank auto-match, AP automation, dimension-tagged hub P&Ls), strengthen internal controls, and raise process efficiency across billing, procurement, payroll, AP, AR, close, and reporting.

Lead, develop, and motivate the country finance team — coaching direct reports, building capability, and creating clear succession

10+ years of progressive, hands-on finance experience covering the full operations stack (GL, AP, AR, treasury, payroll) plus deep tax (BIR compliance, audits, transfer pricing) — ideally combining Big 4 audit/tax foundations with industry experience at a high-growth tech, e-commerce, or logistics business.

Working knowledge of NetSuite is required (administration, customisation of saved searches and reports, period-close best practice).

Strong knowledge of Philippine Financial Reporting Standards (PFRS), IFRS, and the Philippine tax code (NIRC) with deep working knowledge of BIR processes (eFPS, eBIRForms, LOA handling).

Proven people-leadership experience — built, coached, and retained finance teams; comfortable being both player and coach in a scaleup environment.

Bachelor's degree or higher in Accounting, Finance, Business, Economics, or a related field.

CPA in good standing with the Philippine Professional Regulation Commission (PRC) is required.

MBA or other relevant postgraduate degree is a plus 

Acquire and manage Franchise Partners based on geographical location.

Main point of contact to handle end-to-end of the partner’s lifecycle: from onboarding, activation, performance and retention

Oversee and ensure efficient day-to-day operations to achieve set KPIs. 

Handle all concerns/escalations and coordinate with respective support functions to provide a timely solution.

Monitor performance and ensure hitting the targets

Keeps the following functions running for their assigned franchise partners:

1. Pick up - ensure timely pick up as set by the platform partners and/or sellers themselves. aligned with the set KPI. 

2. Linehaul on-time arrival - ensure efficient linehaul operation and timely arrival of trucks conformed to the set KPIs

3. Delivery ( last mile or RTS) - pertains either to the consignee or to the seller, must ensure items are delivered within the set SLA based on KPI. 

4. Cash Remittance - Account Managers are also responsible for ensuring franchise partners are able to return cash remittances to the Ninjavan finance team complete and on time.

BS/BA Degree in Business Management, engineering, logistics, etc.

At least 1 year of working experience in Sales/Operations

Hands-on acquisition and account management experience with a proven track record in reaching and exceeding goals and sales targets

Preferably with experience in the logistics industry

Must have the ability to engage at all levels of the organisation, both internally and externally

Must possess effective verbal communication and analytical skills 

Willing to do field work

Perform preventive and corrective maintenance for DWS machines.

Troubleshoot hardware and software issues related to DWS systems.

Minimize equipment downtime through fast response and effective problem solving.

Develop and maintain preventive maintenance schedules for all DWS equipment.

Plan internal maintenance team inspections, servicing, and routine upkeep activities.

Standardize and manage maintenance systems, procedures, and programs across sites.

Provide training and advisory support to warehouse operations teams on proper machine usage and daily upkeep.

Guide operations teams on basic checks, first-level troubleshooting, and escalation process.

Stationed at the main warehouse and provide remote troubleshooting support to other local regional hubs.

Travel to other hubs when on-site support, repair, or project execution is required.

Send daily maintenance and machine status reports.

Ensure maintenance work is carried out safely and according to company standards.

Maintain proper service records, maintenance logs, and documentation.

Support 5S and engineering housekeeping standards

Bachelor’s Degree / Diploma in Electrical, Mechanical, Mechatronics, IT, or related field.

3 to 5 years experience in equipment maintenance, warehouse automation, or machinery support.

Experience with DWS machines, scanners, weighing systems, or logistics equipment preferred.

Experience handling regional support or multi-site operations is an advantage.

Strong troubleshooting skills in machine hardware and software systems.

Strong ownership and hands-on attitude.

Good communication, training, and presentation skills.

Able to work independently with minimal supervision.

Willing to travel when required.

Strong coordination and problem-solving mindset.

Review and check supporting documents of expenses

Approved vendbills booked by the AP staff.

Review payroll submitted by HR.

Preparation of Ops payroll entries & uploading of CSV to Netsuite.

Recording depreciation.

Review and checking of AP monitoring.

Review for completeness of booked expenses.

Accurate and timely recording and checking of PCF

Preparation of Balance Sheet Accounts Reconciliation Report

Respond promptly to call-backs for machine recovery when required.

Monitor equipment performance, conduct routine baseline checks (TPM), and highlight technical issues.

Provide daily technical support to warehouse operations.

Perform machine troubleshooting and component replacement according to work instructions

Improve overall collections and streamline billing processes with relevant stakeholders.

Monitor and review cash flow management, including vendor payment cycles and staff claims.

Ensure accurate reconciliation and recording of all financial transactions.

Serve as the main liaison with external auditors, tax agents, corporate banks, and authorities.

Review and optimise financial processes for efficiency and control.

Oversee all finance operations impacting group reporting, taxation, cash management, and shipper experience in Singapore.

Oversee monthly closing activities and reports prepared by the SSC team (financial statements, variance reports, budgets, forecasts, P&L, balance sheets, management reports).

Analyse and improve financial performance, recommending actions to management.

Support year-end closing and account consolidation.

Review accuracy of AP/AR transactions and journal entries processed by the finance team.

Lead the annual external audit process, GST filings, regulatory submissions, and all local tax matters.

Manage mandatory quarterly and annual government financial surveys.

Guide and support team members and the SSC team as needed.

Share best practices to enhance team capability and process knowledge.

Process monthly payroll—including overtime, allowances, and deductions—for Singapore and regional employees.

Handle payroll matters for resignations, including final salary computation.

Ensure payroll accuracy through effective coordination with HR and other internal/external stakeholders.

Serve as the main point of contact for all salary-related enquiries for Singapore employees.

Maintain and track attendance for blue-collar employees.

Ensure timely submission of IR21 tax clearance for foreign blue-collar staff exiting the company.

Ensure timely and accurate CPF submissions and statutory tax matters.

Prepare annual IR8A forms for employees.

Generate payroll journals, labour cost reports, and other related reports for Finance and Management.

Track probation and confirmation timelines.

Prepare and record all employment letters and HR documents.

Facilitate smooth onboarding processes for blue-collar new hires.

Assist with offboarding processes to ensure return of company assets and system access removal.

Adhere to internal control procedures and data policies.

Create, update, and maintain accurate employee records in HRMS and personnel files.

Ensure timely and accurate HR reporting when required.