Job Posting Title:

Program Coordinator, UT Dell Medical Center Planning and Operations

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Hiring Department:

Dell Medical School

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt from FLSA

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Earliest Start Date:

Nov 16, 2026

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

Dell Medical School is seeking a Program Coordinator, UT Dell Medical Center Planning and Operations.

Purpose

The UT Dell Medical Center Planning and Operations Team is seeking a Program Coordinator. The position has three primary functions: managing communications, administrative / event logistics across several enterprise-scale projects, and data analysis / presentation / report creation. It will require proficiency in desktop technologies for content creation and publishing, a basic understanding of project management methodologies, and a skillful organization.

 

The Program Coordinator will work closely with the Executive Director of Program Delivery and Project Managers and will act as a bridge between various Departments, the Enterprise Project Management Office, MD Anderson Cancer Center, and UT Austin Main Campus colleagues. Additionally, the Program Coordinator will support the medical center leadership team with event coordination, logistics and administrative support for the team.

Responsibilities

Essential Functions

Data Analysis, Presentation, Reporting and Documentation

·       Prepares reports and documentation for program activities.

·       Develops, updates and maintains project management reports like question log, risk and issue log, etc. Using EPMO templates.

·       Regularly update content to reflect the latest project developments, ensuring accuracy and relevance.

·       Provides weekly, monthly and quarterly project update reports using EPMO templates.

·       Coordinates, collates and refines executive level briefings.

 

Managing Communications

·       Identifies and gathers relevant updates from project teams, leadership and stakeholders.

·       Develops engaging content to communicate project milestones, team achievements and organizational developments.

·       Serves as a liaison between teams to provide updates on project milestones and deadlines, with knowledge of change management fundamentals related to team communications.

·       Maintains and communicates project templates and methodology to the rest of the organization. Provide context and support around project management for the organization.

·       Edits and proofreads content to ensure clarity, accuracy, and consistency and ensures all written content aligns with company’s brand voice, messaging guidelines and tone.

·       Ensures effective communication among team members.

 

Administrative and Event Logistics

·       Plans and executes logistics for project meetings, including creating detailed schedules and agendas, and post-event administrative duties like drafting and distributing minutes and materials.

·       Manage attendee communication, invitations, follow-ups and post-event evaluations.

·       Reserves venues, arranges catering and ensures audiovisual and other equipment needs are met.

Other duties as identified by department

 Marginal or Periodic Functions

Collaboration with External Partners

·       Collaborates with external partners and stakeholders to enhance program services.

Budget Monitoring

·       Monitors budget and financial performance of programs.

Ad-hoc Projects

·       Manages special projects as assigned by senior management.

Knowledge, Skills, and Abilities

Program Management

·       Skilled: Effectively manages programs and communicates regularly and effectively.

·       Effective Behaviors: Develops detailed plans, coordinates resources, and monitors progress. Proficiency in Microsoft Office or other collaboration tools. Exceptional organizational skills.

 

Communication

·       Skilled: Communicates effectively with stakeholders.

·       Effective Behaviors: Prepares clear reports, presents findings, and facilitates discussions. Executive communication.

 

Teamwork

·       Skilled: Ability to work collaboratively with various stakeholder teams to effectively share their message and information with staff and faculty.

·       Effective Behaviors: Appropriate information sharing. Flexibility to meet others’ constraints.

Education and Experience

Required Qualifications

·       Bachelor's degree in Business Administration, IT, Communications, Healthcare Administration, or a related field.

·       1-2 years of relevant experience in project or executive coordination.  

 

Preferred Qualifications

·       Master's degree in Business Administration, IT or Healthcare Administration, or a related field.

·       2+ years of experience in a healthcare or clinical setting.

·       Familiarity with Microsoft Project.

Salary Range

$54,791 + depending on qualifications

Working Conditions

·       Standard office equipment

·       Repetitive use of a keyboard

·       May be exposed to such occupational hazards as communicable diseases, blood borne pathogens, ionizing and non-ionizing radiation, hazardous medications and disoriented or combative patients, or others.

Required Materials

• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.