Human Resources Generalist

Pasadena, CA (On-Site)

Monday – Friday | Full-Time | Exempt

Salary: $74,000 – $78,000 annually (DOE)

Join Our Team!

We are seeking a highly organized, proactive, and detail-oriented Human Resources Generalist to join our dynamic HR team at IABA. This is a unique opportunity to play a key role in shaping HR operations while working closely with Service and Operational Directors to drive organizational goals and measurable results.

This position is fully on-site at our Pasadena, CA office. Remote or hybrid work is not available.

Position Summary:

The HR Generalist understands the high level of professionalism and confidentiality required in HR and payroll operations. This role requires knowledge, experience, and initiative to support a wide range of HR functions in a fast-paced, high-volume environment.

The ideal candidate will interact directly with leadership, support employee relations, ensure compliance, and contribute to a positive and productive workplace culture.

Responsibilities:

HR Operations & Administration

• Manage day-to-day HR functions, including employee records and HRIS data accuracy
• Assist with audits, file cleanup projects, and documentation management
• Maintain digital and physical employee and termination files
• Ensure all employee paperwork is completed, filed, and compliant

Benefits & Leave Administration

• Administer employee benefits (medical, dental, vision, 401k, etc.)
• Manage LOA, FMLA, and Workers’ Compensation processes
• Audit employee eligibility and provide benefits-related support

Compliance & Reporting

• Ensure compliance with federal, state, and local labor laws (including DLSE regulations)
• Prepare reports and respond to EDD/DLSE claims
• Maintain compliance postings and documentation

Employee Relations & Performance Management

• Address employee concerns and support conflict resolution
• Conduct investigations, coaching sessions, and termination meetings
• Ensure performance reviews are completed on schedule
• Partner with Directors to implement HR policies and procedures

Communication & Culture

• Respond to HR inquiries within 24–48 hours
• Send company-wide communications (policy updates, reminders, announcements)
• Promote a positive workplace culture and high employee morale
• Participate in company events and team initiatives

Recruiting & Onboarding Support

• Assist with resume screening, phone interviews, and scheduling interviews
• Conduct reference checks and support hiring decisions
• Send offer letters and candidate communications in a timely manner
• Ensure completion of new hire onboarding documentation
• Support job postings and maintain relationships with platforms like Indeed

Requirements

• Bachelor’s degree in Human Resources, Business Administration, or related field

• 2–3+ years of HR Generalist experience (LOA/FMLA strongly preferred)

• Strong knowledge of HR laws, payroll regulations, and best practices

• Experience with HRIS/payroll systems (ADP preferred; Dayforce a plus)

• Proficiency in Microsoft Office, Google Workspace, and tools like Trello or Workable

• Strong organizational, multitasking, and time management skills

• Excellent written and verbal communication skills

• Ability to maintain confidentiality and professionalism at all times

• Proactive, solutions-oriented mindset with strong attention to detail
• Prolonged periods of sitting and working on a computer
• Ability to lift up to 15 pounds as needed
• Ability to move throughout the office (walking, standing, bending, kneeling)

Benefits

• Salary: $74,000 - $78,000 annually DOE
• Medical insurance
• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Holiday pay
• Vision insurance