Job Posting Title

Agency

Supervisory Organization

Job Posting End Date

Refer to the date listed at the top of this posting, if available. Continuous if date is blank.

Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

Estimated Appointment End Date (Continuous if Blank)

Full/Part-Time

Job Type

Compensation

Job Description

Basic Purpose

Positions in this job family will provide legal administrative support and technical assistance by performing legal work to include conducting legal research, preparing and filing legal documents, preparing correspondence and other client communications, responding to Open Records requests, assisting with trial/hearing preparation, and attending court proceedings.

Typical Functions

The functions performed in this job family will vary by level, unit and organization, but may include the following:

• Provides and performs administrative support functions such as establishing and maintaining filing systems for various legal documents and correspondence, inter-office and agency communications related to administrative decisions and/or policy, and other correspondence and documents as requested
• Performs or assists with case management to include case organization, planning, development, and other relevant aspects of case documentation including court exhibits
• Communicates, verbally and in written form, with clients, witnesses, and other interested persons as directed in areas of providing legal information, general information on services or process, scheduling depositions or other types of appointments, and other legal concerns
• Prepares or assists in the preparation of legal documents such as letters, memos, briefs, orders, pleadings, and other legal instruments
• Conducts and analyzes legal research using legal databases, including Westlaw, and reports the findings in verbal or written form
• Files legal documents in state, federal, or administrative court, including electronic filing, ensuring all filing and response deadlines are met by establishing and maintaining tracking system
• Attends, participates, or assists in court proceedings
• Performs or assists in performing specialized duties to include docketing, responding to open records requests, analyzing and reporting investigative/audit/review findings, or other similar duties and functions
• Performs administrative support tasks and duties for attorneys and legal staff such as editing documents, responding to discovery requests, coordinate with others to gather information for administrative actions and court filings
• Supervises lower-level staff

Level Descriptor

Levels are distinguished based on the complexity of assigned duties, the level of expertise required for completion of work assignments, and the responsibility assigned for the supervision of others.

This is the career level into the job family where employees are assigned responsibilities for performing tasks and duties at all levels of complexity in a timely and efficient manner.  Employees at this level may mentor and train lower-level staff. 

Knowledge, Skills, Abilities and Competencies

Knowledge, Skills, and Abilities required at this level include knowledge of the Oklahoma Open Records; legal terms and applications; practices and procedures for case management; and scheduling.

Skills required include skill in written communication; using technological applications and software to perform research, file documents, maintain office accounts, and other business-related information; and collaborating with others to ensure complete and accurate information.

Abilities required include the ability to work independently and in a team environment; conduct research across multiple sources; make data-driven decisions.   

Education and Experience

Education and Experience requirements at this level consist of an associate degree in Paralegal Studies, Legal Studies, or a related field and three (3) years of paralegal or legal assistant experience; or a Certified Paralegal Certification approved by a national association or American Bar Association (ABA) approved program and four (4) years of experience as a paralegal or a legal assistant; or a high school diploma or equivalent education and five (5) years of experience as a paralegal or legal assistant. Experience with public utilities and administrative rule making highly desirable.

Special Requirements

The position does require occasional travel by both public and private conveyance and the ability to drive.

Preference may be given to candidates with administrative law, or governmental agency or program experience.

Equal Opportunity Employment

The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.

Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub.

If you are needing any extra assistance or have any questions relating to a job you have applied for, please click the link below and find the agency for which you applied for additional information:

Agency Contact