Greenberg Traurig (GT), a global law firm with offices in 15 countries, is seeking an experienced Legal Assistant to work onsite from our Warsaw office.

Please note that this is a strictly administrative role which does not involve any substantiative legal work. It is not an entry-level position on the legal career path.

Selected candidates will be asked to complete a test verifying their knowledge of the MS Office suite (specifically formatting documents in Word and a task in Excel), as well as an English language proficiency test.

Job responsibilities

·         Providing day-to-day secretarial support for a team of lawyers

·         Preparing and formatting documents; creating presentations and reports

·         Handling correspondence and managing phone calls in both Polish and English

·         Cooperating with the Billing Department regarding opening/closing client or matter numbers and preparing documentation (including AML)

·         Working with the Business Development & Marketing Department to prepare offers and submissions to rankings

·         Managing virtual data rooms (VDR) for due diligence purposes

·         Managing lawyers’ calendars for journeys, meetings and videoconferences

·         Settling lawyers’ business expenses in accordance with the firm’s internal policies

·         Preparing lawyers’ time records, necessary for the invoicing process

·         Liaising with clients, institutions, offices, and courts

·         Cooperating with internal administrative departments

Qualifications

Skills & Competencies

·         Minimum 2-3 years of experience in an assistant role in a professional services sector; experience in an international law firm is highly desirable

·         Excellent command of Polish and very good spoken and written English skills (at least at the B2 level)

·         Reliability and high attention to detail

·         Professional demeanor, discretion, and a strong team-oriented attitude

·         Excellent organizational skills and ability to set priorities

·         Ability to work under time pressure

Education

·         University degree

Technology

·         Very good command of MS Office (MS Word, PowerPoint, Outlook, Excel)

Nice to have

·   Experience supporting Mergers & Acquisitions (M&A) transactions will be an asset

What we offer

·         Stable employment based on an employment contract

·         Work in an international, professional, and friendly environment

·         Attractive remuneration

·         A rich offer of e-learning courses and regular in-person training sessions (technical, AI and soft skills)

·         Cafeteria-style benefits plan

·         Private medical care, subsidy for a sports card, participation in the firm’s sports initiatives, and in company and team integration events

·         Work in a modern, comfortable office in Varso Tower