Location:

Hamilton County is one of Indiana’s fastest growing, highest educated and wealthiest counties in the state and the Midwest. Two-thirds of the workforce lives and works in the county -- a percent that has remained constant since 2010.  Hamilton County is continually recognized in rankings ranging from “Best Cities to Relocate To” and “Best City to Raise a Family” to “Healthiest County in Indiana” and “Happiest Suburbs in the Nation”.  Come be a part of all Hamilton County has to offer as we work together to serve the citizens of Hamilton County.

Job Description:

                                                            POSITION DESCRIPTION

                                                  COUNTY OF HAMILTON, INDIANA

POSITION:  Court Reporter

DEPARTMENT:  Superior Court 6

WORK SCHEDULE:  8:00 a.m. - 4:30 p.m., M-F

STATUS:  Full-time

FLSA STATUS:  Non-exempt

2027 HOURLY RATE: $29.5277 per hour

Position effective January 2027

To perform this position successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed in this document are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Incumbent serves as Court Reporter for Superior Court 6, responsible for recording court proceedings, securing and maintaining evidence, preparing various court documents, and providing clerical support to Judge.

DUTIES:

Attends and makes audio recordings and notes of various court proceedings, including operating recording equipment and typing electronic log-notes.  Types or arranges the typing of verbatim transcripts from the courtroom audio, as requested or as required when an appeal is filed to the Indiana Court of Appeals and/or Supreme Court or by any attorney or party to a proceeding.

Composes courtroom orders/court entries for Judge's review and signature.

Takes custody of case evidence according to statutory requirements, including inventorying items, packaging, labeling, and filing in evidence room. Disposes of obsolete evidence and exhibits annually according to statute, retention schedule, and local court rules.

Reviews daily court slates to ensure documents, evidence files, and supplies are ready for court.

Composes and/or types entries regarding orders and dispositions for civil and criminal proceedings.

Provides clerical support to Judge, including contacting attorneys on specific matters as requested, and typing on computer various rulings, orders, judgments, decrees, and correspondence from dictation as assigned. Composes orders for Judge's review and signature as requested and/or needed.

Schedules yearly and daily calendar of court proceedings in the electronic case management system.  Manages additional Judge’s Edition electronic case management system, as well, as backup for the Office Manager.

Organizes and prepares electronic files for court proceedings, ensuring all relevant information is accessible to the Judge for and during those proceedings.

Submits information regarding orders for protection, workplace violence restraining orders, and no contact orders into statewide electronic protective order registry, documenting service of said orders.

Researches/composes/types a wide variety of documents as assigned or as needed, including various forms used in daily court proceedings, detailed jury minutes, and jury instructions.

Submits electronic abstracts of judgment to the Indiana Department of Corrections/Hamilton County Jail within established guidelines.

Periodically assists with special judge cases, including creating files, contacting assigned courts, scheduling hearings, obtaining relevant pleadings, composing, typing and disseminating orders of the court, and maintaining related quarterly activity reports.

Prepares for Night Court, including assembling forms/documents and preparing check-in location and courtroom.  Works during Night Court sessions when needed.

Performs duties of other department personnel in their absence or as needed.

Performs related duties as assigned.

I.  JOB REQUIREMENTS AND DIFFICULTY OF WORK:

High school diploma or GED and a minimum of one year of relevant clerical experience, preferably in a legal or court environment.

Working knowledge of standard office and court legal policies and procedures and related terminology and documents, and ability to apply such knowledge to a variety of interrelated tasks.

Ability to type with speed and accuracy, and properly operate a variety of standard office equipment, including courtroom digital recording equipment, computer, printer, telephone, fax machine, copier, and calculator.

Working knowledge of standard English grammar, spelling and punctuation, and ability to effectively communicate orally and in writing with co-workers, other County departments, attorneys, and the public, including being sensitive to professional ethics, gender, cultural diversities and disabilities.

Ability to understand and follow oral and written instructions, and appropriately respond to constructive criticism.

Ability to work alone and with others in a team environment with minimum supervision, and maintain appropriate, respectful interrelationships with co-workers.

Ability to work on several tasks at the same time, often under time pressure, and complete assignments effectively amidst frequent distractions and interruptions.

Ability to recognize dangerous and safety-compromised situations and respond to them.

Ability to competently serve the public with diplomacy and respect, including occasional encounters with irate/hostile persons.

Ability to understand and conform to the ethical requirements of Code of Judicial Conduct.

Ability to provide public access to or maintain confidentiality of department information/records according to state requirements and Code of Federal Regulations.

Ability to comply with all employer/department personnel policies and work rules, including, but not limited to, attendance, safety, drug-free workplace, and personal conduct.

Ability to occasionally work extended and/or evening hours.

II.  RESPONSIBILITY:

Incumbent performs standard, recurring duties according to well-established department, legal, and ethical policies and procedures.

Incumbent receives general supervision, setting priorities according to supervisor's assignments, formal deadlines, and requests for transcripts. Errors in incumbent's work are usually prevented through procedural safeguards and are detected through notification from other departments, agencies or the public. Undetected errors may result in loss of time for correction, inconvenience to other departments/agencies or the public, and/or corruption or interruption of court proceedings and/or rulings of the Court.

III.  PERSONAL WORK RELATIONSHIPS:

Incumbent maintains frequent contact with co-workers, other County departments, attorneys, and the public for purposes of exchanging information, and explaining policies and procedures.

Incumbent reports directly to Superior Court 6 Judge and Office Manager.

IV.  PHYSICAL EFFORT AND WORK ENVIRONMENT:

Incumbent performs duties in a standard office environment and courtroom involving sitting and operating a computer for long periods, close and far vision, reaching, keyboarding, color and depth perception, hearing communication, speaking clearly, handling/grasping/fingering objects, and lifting/carrying objects weighing less than 25 pounds. Incumbent occasionally works extended and/or evening hours.

APPLICANT/EMPLOYEE ACKNOWLEDGMENT

The job description for the position of Court Reporter for Superior Court 6 describes the duties and responsibilities for employment in this position.  I acknowledge that I have received this job description, and understand that it is not a contract of employment.  I am responsible for reading this job description and complying with all job duties, requirements and responsibilities contained herein, and any subsequent revisions.

Hamilton County is an Equal Opportunity Employer. We participate in E-Verify.