Location:

Hamilton County is one of Indiana’s fastest growing, highest educated and wealthiest counties in the state and the Midwest. Two-thirds of the workforce lives and works in the county -- a percent that has remained constant since 2010.  Hamilton County is continually recognized in rankings ranging from “Best Cities to Relocate To” and “Best City to Raise a Family” to “Healthiest County in Indiana” and “Happiest Suburbs in the Nation”.  Come be a part of all Hamilton County has to offer as we work together to serve the citizens of Hamilton County.

Job Description:

POSITION DESCRIPTION

COUNTY OF HAMILTON, INDIANA

POSITION: Court Reporter

DEPARTMENT: Superior Court 8

WORK SCHEDULE: 8:00 a.m. - 4:30 p.m., M-F

STATUS:  Full-time

FLSA STATUS:  Non-exempt

To perform this position successfully, an individual must be able to perform each essential function of the position satisfactorily.  The requirements listed in this document are representative of the knowledge, skill, and/or ability required. Hamilton County provides reasonable accommodations to qualified employees and applicants with known disabilities who require accommodation to complete the application process or perform essential functions of the job unless the accommodation would present an undue hardship.

Incumbent serves as Court Reporter for the Hamilton County Superior Court 8, responsible for recording court proceedings, typing transcripts, securing and maintaining evidence, maintaining Magistrate’s calendar, and providing secretarial support to the Judge and Magistrate.

DUTIES:

Reviews juvenile detention and jail lists daily for defendants scheduled for appearance, types, processes, and emails transport orders. Performs various clerical tasks, including scheduling and processing related documents for Magistrate’s hearings, obtaining Interpreters for hearings, and typing various orders or entries for Magistrate.

Makes digital recordings and notes for various court proceedings, including operating recording equipment. Types verbatim transcripts from hard drive, c.d.’s and/or tapes as requested.

Takes custody of case evidence according to statutory requirements, including inventorying items, packaging, labeling, and filing in evidence room. Disposes of obsolete evidence and exhibits annually according to statute, retention schedule, and local court rules.

Serves as Judge's confidential secretary, including typing, orders, correspondence, memos and notes as assigned.

Assists in answering telephone and greeting office visitors, researching/providing information and assistance, taking messages, or directing/transferring to appropriate individual or department.

Maintains “Under Advisement” spreadsheet, including files and/or awaiting orders and follows up with counsel. Reviews defendant’s requests for Community Transition Program for eligibility or determining if Community Corrections is willing to accept defendant.

Performs various paralegal and clerical duties as assigned or as needed, including researching, composing, and typing documents, such as abstracts of judgment and jury instructions, updating Court’s standard set of criminal and civil preliminary, and final instructions, and maintaining list of court-appointed counsel. Schedules hearings in courtroom and adds hears to Odyssey and Outlook. Prepares CCS entry or RJO as needed.

Compiles, prepares, copies, files, and submits year-end court reports.

Serves as Court Reporter in other courts as assigned.

Performs duties of Office Administrator in their absence and assists with clerical duties, including scheduling, typing transport orders, processing payroll and claims as needed.

Performs duties of JDAI Coordinator in their absence and assists with clerical duties, including gathering information for and maintaining reports, and grant writing as assigned.

Attends conferences, as assigned.

Performs related duties as assigned.

I.  JOB REQUIREMENTS AND DIFFICULTY OF WORK:

Associate Paralegal Degree or equivalent of five (5) years combination of education and experience.

Working knowledge of standard office and court policies and procedures and related terminology.

Working knowledge of standard office policies and procedures with computer skills, including word processing, spreadsheet, email, internet, and Department-specific software systems, including Word, Excel, and Outlook, and ability to apply such knowledge to a variety of interrelated processes, tasks, and operations.

Working knowledge of standard English grammar, spelling and punctuation, and ability to prepare correspondence, documents, and reports as assigned.

Ability to conduct research as needed when preparing transcripts, such as medical terms, and conditions.

Ability to maintain meticulous records and perform bookkeeping skills and complete tasks by deadlines imposed by state statute.

Ability to effectively communicate orally and in writing with co-workers, other County departments, attorneys, Supreme Court Justices and staff, Department of Corrections, and the public, including being sensitive to professional ethics, gender, cultural diversities, and disabilities.

Ability to type with speed and accuracy, and properly operate standard office equipment, including tape recorder/transcriber, computer, printer, scanner, telephone, copier, and calculator.

Ability to understand and follow oral and written instructions and appropriately respond to constructive criticism.

Ability to work alone and with others in a team environment with minimum supervision, maintain appropriate, respectful interrelationships with co-workers, work rapidly for long periods, work on several tasks at the same time, and complete assignments effectively amidst frequent distractions and interruptions.

Ability to competently serve the public with diplomacy and respect, including occasional encounters with irate/hostile persons.

Ability to provide public access to or maintain confidentiality of Department information and records according to state requirements.

Shall comply with all employer and Department personnel policies and work rules, including, but not limited to, attendance, safety, drug-free workplace, and personal conduct.

Ability to regularly work extended hours, occasionally work weekend and/or evening hours, and occasionally travel out of town to maintain custody of evidence, sometimes overnight.

II.  RESPONSIBILITY:

Incumbent performs standard, recurring duties according to well-established policies and procedures. Incumbent receives indirect or occasional supervision, with priorities determined primarily by formal deadlines and service needs of the public. Errors in incumbent's work are usually prevented through procedural safeguards and are readily detected through supervisory review. Undetected errors may result in loss of time for correction, and/or inconvenience to other departments/agencies or the public.

III.  PERSONAL WORK RELATIONSHIPS:

Incumbent maintains frequent contact with co-workers, other County departments, attorneys, Supreme Court Justices and staff, Department of Corrections, and the public for purposes of exchanging information, and explaining policies and procedures.

Incumbent reports directly to Office Manager.

IV.  PHYSICAL EFFORT AND WORK ENVIRONMENT:

Incumbent performs duties in a standard office environment and courtroom involving sitting for long periods, close/far vision, bending, reaching, keyboarding, color/depth perception, hearing communication, speaking clearly, handling/grasping/fingering objects, and lifting/carrying objects weighing less than 25 pounds.

Incumbent regularly required to work extended hours, occasionally work weekend and/or evening hours, and occasionally travel out of town to maintain custody of evidence, sometimes overnight.

APPLICANT/EMPLOYEE ACKNOWLEDGEMENT

The job description for the position of Court Reporter for the Hamilton County Superior Court 8 describes the duties and responsibilities for employment in this position. I acknowledge that I have received this job description and understand that it is not a contract of employment.  I am responsible for reading this job description and complying with all job duties, requirements and responsibilities contained herein, and any subsequent revisions.

Hamilton County is an Equal Opportunity Employer. We participate in E-Verify.