Entity:

Technology

Job Family Group:

Business Support Group

Job Description:

About this role

You will provide dedicated business and operational support to the Procurement S2C organisation, helping the department and its senior leaders operate effectively. Working closely with the Business Integration Manager and wider Business Support team, you will coordinate meetings, visitors, travel, transportation, catering and departmental activities. You will also provide secondary calendar and meeting support to the VP, Procurement S2C and build broader capability through internal events and BRG.

What you will deliver

1. Procurement department business support

·   Provide dependable day-to-day operational support to Procurement S2C and coordinate departmental meetings, town halls, workshops and related logistics.

·   Work with the stakeholders to arrange meeting rooms, town hall spaces, catering, meals, materials and follow-up requirements.

·   Manage Technology Procurement distribution lists, ensuring all membership remains current/updated and communications are consistently distributed to the relevant stakeholders.

2. VP and departmental meeting support

·   Act as secondary support for the VP, Procurement S2C calendar and departmental meeting coordination, working closely with the primary calendar owner.

·   Manage scheduling changes and leadership information with accuracy, sound judgement and confidentiality.

·   Provide administrative support to the VP of Procurement S2C including timely and accurate processing of business expenses claims and related documentation.

3. Visitor, meeting and hospitality coordination

·   Coordinate end-to-end arrangements for local and international visitors, including meeting rooms, local transportation, catering and business meeting requirements.

·   Anticipate logistical needs, communicate changes and resolve issues promptly to deliver a professional visitor and meeting experience.

4. Leadership travel and cross-office coordination

·   Support senior Procurement leaders with business travel arrangements, including flight and hotel bookings.

·   Coordinate with counterparts in other offices to align transportation, accommodation, meetings and other business requirements.

5. Events and wider Business Support

·   Support the wider Business Support team in delivering internal events, employee engagements and larger business activities, including venue, catering and participant logistics.

·   Provide backup capacity during peak periods and collaborate across the team to maintain continuity of support.

6. Business Support representation and development

·   Provide secondary Business Support representation for BRG meetings and activities, contributing a Business Support perspective and following through agreed actions.

·   Work alongside a senior Business Support colleague to learn the stakeholder landscape and progressively take on greater responsibility.

What you will need to be successful

·   Diploma or bachelor's degree in Business Administration, Management or a related discipline.

·   Two to four years of relevant experience in business support, administration, executive support, travel coordination, hospitality, events or a related operational role.

·   Experience coordinating meetings, visitors, business travel, transportation, catering or corporate events, while managing multiple stakeholders and competing deadlines.

·   Strong organisation, attention to detail, communication, stakeholder management and follow-through, with a proactive and service-oriented approach.

·   Ability to manage changing priorities, handle confidential information professionally and work independently while seeking guidance when appropriate.

·   Good working knowledge of Microsoft Outlook, Teams, Excel and PowerPoint; experience supporting senior leaders or working across offices and time zones is advantageous.

You will work with

The Procurement S2C Department Business Manager, VP and senior leadership team, Procurement colleagues, the Malaysia Business Support team, BRG stakeholders, Workplace team and office counterparts in other locations, and relevant internal teams and external service providers.

About bp

At bp, we provide the following environment and benefits to you:

• A company culture where we respect our diverse and unified teams, where we are proud of our
• achievements and where fun and the attitude of giving back to our environment are highly valued
• Possibility to join our social communities and networks
• Learning opportunities and other development opportunities to craft your career path
• Life and health insurance, medical care package

And many other benefits. We are an equal opportunity employer and value diversity at our company. We do not discriminate based on race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, perform crucial job functions, and receive other benefits and privileges of employment.

Travel Requirement

No travel is expected with this role

Relocation Assistance:

This role is not eligible for relocation

Remote Type:

This position is a hybrid of office/remote working

Skills:

Adaptability, Authenticity, Collaboration, Communication, Continuous Learning, Courage, Creativity and Innovation, Curiosity, Decision Making, Digital Fluency, Ethical judgement, Excellence, Influencing, Knowledge Sharing, Listening, Managing volatility, Problem Solving, Resilience, Self-Awareness, Stakeholder Engagement, Stakeholder Management, Understanding Emotions, Writing skills

.

Legal Disclaimer:

We are an equal opportunity employer. We do not discriminate on the basis of protected characteristics like race, religion, color, sex, national origin, sexual orientation, veteran status or disability status. Individuals with an accessibility need may request an adjustment/accommodation related to bp’s recruiting process (e.g., accessing the job application, completing required assessments, participating in telephone screenings or interviews, etc.). If you would like to request an adjustment/accommodation related to the recruitment process, please contact us.

If you are selected for a position and depending upon your role, your employment may be contingent upon adherence to local policy. This may include pre-placement drug screening, medical review of physical fitness for the role, and background checks.