Agency

Department

Under general supervision, coordinates, oversees, and performs a wide variety of administrative support activities for the Dean of the College of Graduate Studies. Provides and coordinates staff and office support. May serve on a variety of committees in a support capacity. Manages the full range of business activities including reviewing and approving business documents and developing, monitoring, and reporting accounts, budgets, and other quantitative data.

Salary Range: $48,000–$50,000

Responsibilities:

• Provides comprehensive administrative and office support to the Dean of the College of Graduate Studies by coordinating and executing a wide range of administrative functions, including managing and screening communications, coordinating travel arrangements, responding to administrative inquiries, and supporting efficient day-to-day operations. 
• Coordinates meeting logistics, including reserving rooms, arranging Zoom or Teams access, preparing meeting materials, and confirming locations and other logistical needs.
• Purchases office supplies and other routine goods and services in accordance with university purchasing procedures and helps maintain appropriate office supplies and event materials. 
• Coordinates logistics for college events, workshops, orientations, and other activities, including room reservations, catering and food purchases, supplies, setup, and vendor coordination. 
• Manages the full range of business and fiscal activities. 
• Records minutes, tracks deliverables, and synthesizes policy recommendations for leadership. 
• Participates in the hiring and training of new staff and student workers. 
• Assists with the management of financial transactions, including assigning costs to appropriate accounts and projects. 
• Plans, develops, implements, coordinates, and monitors programs or services. 
• Gathers, tracks, and analyzes qualitative and quantitative graduate program data. 
• Develops and recommends policies, procedures, and guidelines. 
• Prepares and analyzes business reports.
• Manages allocations and reporting on unit facilities, furnishings, and equipment. 
• Manages cash handling activities and unit capital equipment purchasing. 
• Serves as accountability property officer and liaison with financial, payroll, and human resources units.
• Interprets System policies and regulations and University rules. 
• Develops complex administrative, financial, and statistical analyses and summary reports. 
• Manages maintenance of business files. 
• Implements and audits business procedures and trains staff on new and existing procedures. 
• Establishes, implements, and audits unit procedures for special activities and programs. 
• Manages personnel activities including preparing position analyses, updating position descriptions, and developing employment offers. 
• Communicates with employees regarding personnel policies and procedures and identifies training needs. 
• Performs other job-related duties as assigned.

Required Education and Experience:

• Bachelor’s degree or higher in related field.
• Five (5) years of experience.

Preferred Education and Experience:

• Master’s Degree.

Knowledge, Skills, and Abilities:

• Proficiency with Microsoft Office applications, including Word, Excel, Outlook, Teams, and related productivity tools. 
• Strong organizational, planning, and time-management skills, with attention to detail. 
• Ability to manage multiple priorities, meet deadlines, and work effectively in a fast-paced environment. 
• Strong interpersonal, written, and verbal communication skills. 
• Ability to work collaboratively and professionally with faculty, staff, students, administrators, and external partners. 
• Knowledge of budgeting, purchasing, travel, and general business and administrative processes. 
• Ability to coordinate calendars, meetings, travel arrangements, events, workshops, and associated logistics. 
• Ability to learn and use university administrative systems and processes. 
• Ability to work independently, take initiative, and appropriately prioritize competing responsibilities.

Applicant Instructions: 

Please make sure to provide the following documents: 

• Cover Letter
• Resume / CV 
• References – at least two professional references

For detailed instructions on how to apply for any position on our website, please use the following link: 

http://www.tamusa.edu/humanresources/job-opportunities/index.html ​  

Summary of Employee Benefits: 

https://www.tamusa.edu/human-resources/documents/summary-of-employees-benefits.pdf  

Texas A&M University-San Antonio values community engagement and encourages applicants who are committed to advancing the well-being and prosperity of our communities. 

Please ensure that all required documents are uploaded prior to submitting the application. Once the application is submitted, no changes or revisions can be made.  If you have issues with adding documents to your application, please contact HR at 210-784-2058. 

In compliance with ADA, if accommodations are needed for the application process, please contact HR at (210) 784-2058. 

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.