Job Posting Title:

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Hiring Department:

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Position Open To:

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Weekly Scheduled Hours:

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FLSA Status:

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Earliest Start Date:

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Position Duration:

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Location:

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Job Details:

General Notes

Your skills will make a difference.

You’ll be working for a university that is internationally recognized for our academic programs and research. Your work will make a difference in the lives of university staff, thereby enhancing the student experience. If you’re the type of person that wants to know your work has meaning and impact, you’ll like working in our department and for UT Austin. UT Austin provides an outstanding benefits package including but not limited to:

• Competitive health benefits (employee premiums covered at 100%, family premiums at 50%)
• Voluntary Vision, Dental, Life, and Disability insurance options
• Generous paid vacation, sick time, and holidays
• Teachers Retirement System of Texas: a defined benefit retirement plan
• Additional Voluntary Retirement Programs: Tax Sheltered Annuity 403(b) and a Deferred Compensation program 457(b)
• Flexible spending account options for medical and childcare expenses
• Robust free training access through LinkedIn Learning plus professional conference opportunities
• Tuition assistance
• Expansive employee discount program including athletic tickets
• Free access to UT Austin's libraries and museums with staff ID card
• Free rides on all UT Shuttle and Austin CapMetro buses with staff ID card

For more details, please see: https://hr.utexas.edu/prospective/benefits and https://hr.utexas.edu/current/services/my-total-rewards

Must be authorized to work in the United States on an ongoing, full-time basis for any employer without sponsorship.

Purpose

The Accountant II is primarily responsible for processing cash advance requests and reconciliations, associated with travel and research participant needs, in accordance with university policy and IRS accountable plan requirements, and for reconciling and processing the centrally billed airfare monthly files.  As a member of the Travel & Entertainment team, this position also cross-trains across other team functions to help ensure consistent coverage and shared expertise, and is expected to be a detail-oriented, service-minded driven team member.

Responsibilities

• Review and process all College, School, and Unit (CSU) cash advance requests associated with travel and research participant needs ensuring eligibility, required approvals, and compliance with IRS accountable plan requirements and University policies. 
• Process cash advance reconciliations to ensure all required documentation is included and recipient’s adherence of University policies.
• Monitor reconciliation deadlines under the University’s IRS reasonable period safe harbor, proactively follow up with departments on outstanding reconciliation, and maintain status update of our central cash advance report file.
• Balance and reconcile the university’s cash advance clearing accounts each month following the financial month-end close.
• Review and process the monthly centrally billed airfare files, associated with the university’s travel agency and central credit cards.
• Provide responsive, knowledgeable customer service to University personnel on cash advance and centrally billed airfare inquiries.
• Perform other related duties as assigned, to include cross-training to stay proficient across every function of the Travel & Entertainment team.

Required Qualifications

• Bachelor’s degree in Accounting or related field and at least 2 years in Governmental or commercial accounting.
• Use of standard office machines with knowledge of the operations, uses and capabilities of data processing equipment.
• Demonstrated experience with voucher processing and reconciling, analytical skillset, customer service is a high-volume environment, preferably in higher education. 
• Working knowledge of university policies, business processes, and compliance requirements, or the ability to learn them quickly. 
• Excellent written and verbal communication skills, with a customer-service mindset for handling inquiries from staff across the University. 
• Ability to manage competing deadlines, work both independently and as part of a cross-trained team and adapt to rotating responsibilities. 
• Demonstrated ability to interpret and apply policies, procedures, and compliance requirements in a complex academic and business environment.
• Proven ability to manage a high-volume workload, prioritize competing deadlines, and resolve issues with sound judgment and professionalism.
• Ability to exercise a high level of discretion and handle sensitive or confidential matters with professionalism and care.
• Reliable and dependable attendance.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

• Experience with enterprise financial systems such as Define, Workday, or similar platforms.
• Previous higher education experience or professional experience in a complex, matrixed organization.
• Strong knowledge of university policies, business processes, and compliance requirements.
• Experience with university financial systems is preferred.
• Advanced experience with Microsoft Excel, Outlook, and Word.
• Demonstrated ability to quickly learn new systems, adapt to change, and work collaboratively. 
• Strong analytical and problem-solving skills.

Salary Range

• $55,000 – $60,000 depending on qualifications.

Working Conditions

• Typical office environment.

Work Shift

• Monday through Friday, 40 hours per week.

Required Materials

• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

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Retirement Plan Eligibility:

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.