Job Description:

Key responsibilities:

• Follows Standard Operating Procedures and maintains process documentations and ensuring audit compliance
• Executes process deliverables as required by the process ensuring error free processing
• Manage the monthly financial process and will work with internal team (planning, activation, and billing team) as well as the client
• Discuss reporting, questions related to billing, resolve variances in billed vs. planned, and close out quarterly PO’s 90 days after MOS
• Keep track and monitor active PO’s / authorizations
• Ensure discrepancies are resolved within 90 days after MOS
• Provide timely, accurate and meaningful information and reports to AOR Leadership Team and to client. Monthly & Quarterly reporting required by the client.
• Develop and Manage group operations systems and controls, policies and procedures
• Assist with internal and external audits
• Build trusting, collaborative relationships with clients and the AOR Leadership Team
• Stay on top of business and client/agency concerns to head off issues early
• Invest time to investigate opportunities in order to provide better reporting and analysis support
• Ensure collaboration among all groups; fosters great teamwork
• Provide appropriate management updates and solicit feedback and direction when appropriate
• Ensure key information is provided to team regarding client/internal agency issues, changes in account status, etc.
• Actively keep current with industry trends, tools – systems, research, resources and associations
• Respond appropriately when presented with problems and issues
• Seek lasting solutions rather than quick fixes
• Ensure appropriate Finance/Accounting staff utilization
• Provide guidance to team members and nurture/promote team environment
• Train, motivate, and develop new Assistants/Associates on the billing/budget management procedures
• Construct and deliver accurate, honest and timely performance management documents

Skill and Experience  

• 5 to 8 years’ experience in Agency Media Operations – developing and managing process, policy and procedure
• Knowledge of accepted accounting principles and practices
• Knowledge of auditing principles and practices
• Demonstrate and utilize strong systems and analytical skills
• Ability to demonstrate a strong attention to detail, exhibit solid business instincts, and thrive in fast-paced environment
• High-level proficiency in MS Word, PowerPoint, Excel and Outlook

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