• Answer incoming telephone calls promptly and greet visitors in a warm, professional manner
• Keep the reception area clean, organized, and presentable
• Handle and record all incoming and outgoing mail, documents and courier parcels
• Manage meeting room bookings and coordinate setup and scheduling
• Assist with daily office administrative work, including monitoring and replenishing stationery, office supplies, and pantry items
• Upkeep and manage access control systems and the internal telephone extension list
• Process invoice records and payments, ensuring accurate cost allocation across departments
• Support meal requests and catering services for meetings
• Perform other general administrative and office support duties as required

Requirements

• Completion of secondary education or above

• Minimum 2-3 years of relevant working experience
• Excellent telephone manner with strong communication skills      
• Good command of written and spoken English, Cantonese and Mandarin
• Presentable, polite and detail-oriented
• Familiar with MS Word, Excel and Chinese word processing
• Immediate available is a definite advantage