Office Coordinator (Part-Time)

Overview: 

We are seeking a proactive and reliable Office Coordinator (Part-Time) to ensure smooth and efficient office operations. This role involves planning and coordinating events, managing administrative services, handling travel arrangements, overseeing the department budget, expanding employees travel benefits, and implementing cost-saving initiatives. The ideal candidate will also provide operational support to various departments and lead projects when necessary. 

This role is based onsite in Piscataway, NJ and pays approximately $21 - $23 per hour.

Schedule: Approximately 8:30 AM – 2:30 PM, Monday-Friday (12:30-1:30 lunch break)
Hours: Approximately 5 hours per day

Job Responsibilities: 

• Office Administrative Services:

  • Reception & Client Interaction: Greet clients and visitors, handle incoming/outgoing mail, emails, packages, etc.
  • Internal Transportation: Provide transport between company buildings.
  • Office Supplies & Environment: Track and maintain office supplies, safety materials, water deliveries; ensure conference rooms, public walkways, and office environments are organized.
  • Maintenance & Invoices: Handle equipment maintenance, manage invoices and data files related to office operations.
  • Event Assistance: Coordinate company events, including seating, meals, and other administrative tasks.
  • Support & Emergency Response: Assist colleagues with various tasks, respond to emergencies as needed.
  • Ad Hoc Tasks: Perform other administrative duties based on business needs.

  Lunch & Snack Service:

  • Menu Management: Create and upload weekly lunch menus to the internal system.
  • Vendor Communication: Liaise with lunch suppliers to ensure quality, place lunch orders in advance, and manage lunch pick-up if needed.
  • Snack & Cafeteria Supplies: Maintain daily snack supplies and ensure timely restocking.
  • Invoice Management: Handle invoices related to lunch, snacks, and consumables.
  • Vehicle Maintenance: Ensure company vehicles are refueled and maintained.

Qualifications:

• Associate’s degree or high school diploma, with 2+ years of administrative experience.
• Proficient in MS Office and Excel, knowledge of office systems and procedures
• Ability to multitask and prioritize, work independently with a proactive altitude 
• Fluency in both English and Chinese is preferred.
• Must be able to lift boxes weighing 30 lbs.
• Available to work abnormal hours (nights/weekends) if needed.

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