Job Description Summary

Job Description

Job Type: Classified

Job Classification: 5992 - Department Personnel Specialist II - Elected Officials

Salary Grade: 10

Pay Range

Hiring Range: $25.90 - $31.07 Per Hour 

Pay Range: $25.90 - $36.24 Per Hour 

Range Explanation:

• Hiring Range is an estimate of where you can receive an offer. The actual salary offer will carefully consider a wide range of factors, including your skills, qualifications, experience, education, licenses, training, and internal equity.
• Pay Range is the entire compensation range for the position.
  
  

This position provides complex paraprofessional administrative support for the Pima County Elected Official Human Resources Division. Duties differ from the Department Personnel Specialist I – Elected Official classification due to the higher level of complexity, autonomy, and responsibility involved. This position may be responsible for staff supervision.

Essential Functions:

As defined under the Americans with Disabilities Act, this classification may include any of the following tasks, knowledge, skills, and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents of this class. Work assignments may vary depending on the department’s need and will be communicated to the applicant or incumbent by the supervisor.

• Facilitates coordination of HR activities with other departmental sections, County departments, and external agencies, acting as the internal liaison for support functions such as personnel management, purchasing, payroll, and program-specific activities;
• Reviews and verifies HR-related documentation and initiates necessary actions to ensure compliance and accuracy;
• Responds to inquiries from the public and staff, providing information or resolving issues related to departmental policies and procedures, or directing questions to the appropriate HR personnel;
• Represents the HR division in various committees and working groups and may be authorized to commit departmental resources to specific initiatives;
• Coordinates, schedules, and organizes HR calendars and meetings to ensure efficient operations and communication;
• Leads the preparation and processing of HR-related accounting documentation, including requisitions, purchase orders, claims, and fund transfers;
• Creates and maintains specialized HR databases, ensuring accurate data entry, retrieval, and the production of complex reports for analysis;
• Monitors and manages HR agreements, contracts, and other compliance documents with relevant agencies, contractors, and service providers;
• Conducts research, compiles information, and performs initial analysis, preparing routine and special reports, correspondence, personnel forms, and operational manuals for supervisory review;
• Summarizes statistical and operational data to prepare periodic and special reports relevant to HR functions;
• Assists in budget preparation for the HR division, tracking expenditures and reporting on budgetary activities to the supervisor;
• Conducts and documents confidential inquiries for management while maintaining the security and confidentiality of sensitive information;
• Establishes and maintains specialized reference files and materials relevant to HR operations;
• May supervise, train, and evaluate support staff, providing recommendations on hiring, terminations, and other HR-related personnel activities.

Minimum Qualifications:

An Associate’s degree from an accredited college or university with a major in human resources, public administration, business administration, or a closely-related field as determined by the department head at the time of recruitment AND one year of experience performing complex paraprofessional administrative support in human resources or public administration.

OR:

Two years of experience with Pima County in a Department Personnel Specialist I – Elected Official, Administrative Specialist I, or closely-related position as determined by the department head at the time of recruitment.

(Relevant experience and/or education from an accredited college or university may be substituted.)

Qualifying education and experience must be clearly documented in the "Education" and "Work Experience" sections of the application. Do not substitute a resume for your application or write "see resume" on your application. 

Selection Procedure:
Pima County Human Resources Department reserves the right to admit to the selection process only those candidates that meet the minimum qualifications. All applications will be assessed based on an evaluation of the listed education and experience. Candidates meeting the minimum qualifications may be further evaluated/scored against any advertised Preferred Qualifications. The hiring authority will interview and select the successful candidate from a referral list provided by Human Resources. Additional assessments/testing may be required as part of the selection process.  

Supplemental Information:

Licenses and Certificates: Valid driver license is required at time of application. Valid AZ driver license is required at time of appointment. The successful applicant will be subject to a 39-month DOT Motor Vehicle Record review to determine applicant’s suitability to operate county vehicles in accordance with Pima County administrative procedures. Failure to obtain and maintain the required licenses and certifications shall be grounds for termination. Any offer of employment resulting from this recruitment is contingent upon Fleet Services’ review and approval of the candidate’s driving record.   

Special Notice Items: The County requires pre-employment background checks. Successful candidates will receive a post-offer, pre-employment background screening to include verification of work history, education, and criminal conviction history. A prior criminal conviction will not automatically disqualify a candidate from employment with the County. Some positions may require satisfactory completion of a personal background investigation by the court or law enforcement agencies, due to the need for access to County Attorney and Court facilities, records, and communication systems. Pima County determines whether a position is eligible for visa sponsorship at the time of recruitment. Eligibility is based on the requirements of the position and applicable laws and regulations. Not all positions with Pima County are eligible for visa sponsorship. This position will require a post-job offer physical and/or drug screen. This position will require post-job offer proof of immunization(s) or immunization(s) and/or a TB screening. 

Physical/Sensory Requirements: Physical and sensory abilities will be determined by position. Frequently required to lift, push or pull objects weighing up to 50 pounds. Action Activity - bending, reaching, squatting, stooping; Motion Activity - simple and firm grasping and fine movement; Hearing Activity - in noisy areas, on radio, behind themselves, and equipment alarms; Speaking Activity - in person, on the phone and on cell; Vision - may be required to operate a motor vehicle, distinguish colors, have depth perception and peripheral vision.

Working Conditions: Working conditions will be determined by the position.

EEO Information: Pima County Government is an Equal Employment Opportunity employer. We are committed to an inclusive and diverse workforce and will not discriminate in employment opportunities or practices on the basis of race, color, religion, national origin, age, disability, gender, sexual orientation, kinship, political interest, or any other characteristic protected by law.