Position: Bookkeeper / Accounting Assistant

Salary: $2,350 NZD per month

Working Hours & Conditions: 20-30 hours per week (Part-Time to start) NZ business hours (NZST/NZDT) 

Holidays : To follow

ABOUT THE COMPANY: 

The compnay is an independent, female-founded and led New Zealand wellness brand established by Julia Matthews, inspired by her background in health science and nutrition. 

The company develops science-led nutritional supplements and modern wellness essentials using high-quality, carefully selected ingredients, including superfoods, functional herbs, and bioavailable micronutrients. Its product range includes hydration powders, protein supplements, marine collagen, gut health products, and other targeted wellness solutions. The company is committed to transparency, quality, and evidence-based formulations, with products formulated in New Zealand and independently tested and verified to support overall health and long-term wellbeing. 

ROLE OVERVIEW:

The Offshore Bookkeeper / Accounting Assistant manages daily transnational transactional accounting, inventory-linked payables, receivables, and platform reconciliations across New Zealand and Australia. The role serves as the operational engine for day-to-day financial controls, directly supporting executive leadership and an external accounting partner. It begins as a remote part-time engagement (10–25 hours per week) with a clear roadmap to expand into full month-end ownership and commercial reporting.

RESPONSIBILITIES:

Accounts payable

•     Process non-stock invoices and bills, coding them correctly across NZ and AU

•     Process stock invoices and receipt purchase orders against supplier invoices and process related stock adjustments

•     Reconcile supplier statements and follow up discrepancies

•     Prepare weekly payment batches for approval (the role will not have authority to release payments)

Bank reconciliations and inbox

•     Reconcile NZ and AU bank accounts [daily / at least twice weekly]

•     Clear Shopify clearing accounts and resolve unreconciled lines

•     Manage the shared accounts inbox, file documents and respond to or escalate queries

Accounts receivable and credit control

•     Raise wholesale customer invoices and send monthly customer statements for NZ and AU wholesale accounts

•     Follow up overdue accounts in line with our credit terms and escalate as needed

•     Respond to customer invoice queries

Payroll and cash flow support

•     Prepare payroll inputs and process pay runs for approval [system; iPayroll and fortnightly frequency]

•     Update the weekly cash flow report

Month-end and accounting support (desirable)

•     Prepare monthly reporting workpapers and complete balance sheet reconciliations

•     Post monthly journals for prepayments, accruals, depreciation and annual leave liabilities, and maintain the fixed asset register

•     Manage intercompany invoicing, recharges and reconciliations between NZ and AU, including Australian wholesale and The Memo transactions

•     Review inventory and cost of sales, including stock adjustments, sales and COGS checks, and samples and giveaways

•     Prepare NZ GST returns

•     Prepare AU BAS for review

•     Prepare the monthly management reporting pack for review

•     Write and maintain process documentation for each finance task

Process improvement and analysis (nice to have)

•     Find ways to automate the Shopify, PayPal and payment platform reconciliations and cut down manual month-end work

•     Spot gaps, errors and cost-saving opportunities in suppliers, subscriptions and processes, and raise them proactively

•     Update the monthly actuals in the 3+9 forecast model and prepare variance commentary for review

•     Build and improve reporting templates and dashboards

Requirements

Essential

•     At least 3-5 years of bookkeeping experience, ideally in e-commerce, FMCG or another inventory-based business

•     Strong working knowledge of Xero including bank feeds, bills, journals and multi-currency

•     Experience reconciling Shopify and integrations with Xero

•     Experience with inventory, purchase orders and cost of goods and systems experience e.g. Unleashed (but open to other systems as we could consider changing)

•     Understanding of NZ GST, AU GST and BAS

•     Clear written English and a habit of asking questions early

•     High attention to detail and good judgement about when to escalate

Desirable

•     Accounting qualification, either completed or in progress (CPA, CA, ACCA or equivalent)

•     Experience with multi-entity or intercompany accounting

•     Experience with Xero, Shopify, Unleashed or similar tools

•     Strong Excel skills, including working with forecast models

•     Interest in automating work and improving processes