Job Description Summary:

** COVER LETTER REQUIRED FOR CONSIDERATION **

In 2013, the National Academies of Sciences, Engineering, and Medicine established the Gulf Research Program (GRP) to enhance energy system safety and the protection of human health and the environment in the Gulf of Mexico and other U.S. outer continental shelf areas. The Program seeks to improve understanding of the region’s interconnecting human, environmental, and energy systems and foster application of these insights to benefit communities and ecosystems in the Gulf of Mexico and other regions with offshore energy production or potential in the outer continental shelf of the United States.

This position is for an Associate Program Officer (APO) in the GRP’s Future of Gulf Energy Systems (FuGES) unit. Under the general supervision of the Program Officer, the APO provides programmatic and operational support for FuGES energy portfolio, including legacy offshore oil and gas infrastructure and future of Gulf energy systems portfolios.

The APO will support broadening FuGES legacy offshore oil and gas infrastructure by developing and managing one or more community of practices. In consultation with Program Officers, the APO will identify engagement and participation opportunities and engage in relationship management for parties participating in the communities of practices. The APO will lead internal engagement with relevant staff and programs related to legacy offshore oil and gas infrastructure. The APO will also provide programmatic support to Program Officers for grantee management and solicitation processes for both legacy offshore oil and gas infrastructure and future of Gulf energy system topics.

Applies specific professional-level knowledge to solve problems requiring the identification and analysis of moderately complex variables. Incumbent takes action to solve routine problems in areas of assigned responsibility but receives guidance or expertise from higher-level staff on more complex problems. Incumbent established processes and procedures to ensure the effective and efficient operations of a program/project.

Job Description:

ESSENTIAL JOB DUTIES:

Program Management and Administration

• Manages the day-to-day operations of assigned legacy offshore oil and gas and/or future Gulf energy systems portfolio activities. Coordinates and assists with partnerships with higher education institutions, industry, government agencies, non-profits, and other partners.
• Facilitates coordinated support for grantees, including communications, convenings, peer learning sessions, technical assistance logistics, and connections to relevant resources.
• Provides programmatic support to Program Officers for grantee management and solicitation processes, including communications, meetings, award and deliverable tracking, records, solicitation materials, applicant communications, review logistics, and selection documentation.
• Works with evaluation staff and/or consultants to assess assigned legacy offshore oil and gas infrastructure and/or future Gulf energy systems programs and grantee support activities.
• Coordinates administrative facets of programs/projects, including developing procedures and recordkeeping systems, and ensuring activities are executed and tracked.
• Compiles and summarizes information for documents and correspondence and creates and maintains program records and databases.
• Coordinates with communication staff to maintain web content and may prepare newsletters and other promotional materials
• Collects, organizes, and maintains program and grantee data for reporting, evaluation, and portfolio planning.

Communication, Research, and Writing Activities

• Prepares background papers and technical summaries.
• Develops and disseminates meeting agendas, briefing books, and meeting summaries.
• Develops written materials and coordinates publication and dissemination activities. May edit reports, facilitate responses to review, engage external organizations, prepare dissemination materials, and conduct dissemination meetings.
• Develops and disseminates timely reports to Program Officers and Senior Program Officer on key energy related data and information.

Teamwork

• Works within a staff team, with the National Academies Standing Committee on Gulf Legacy Offshore Oil and Gas Infrastructure, and with other staff within the Gulf Research Program and/or National Academies.  

NONESSENTIAL JOB DUTIES

• Related duties and special projects as assigned.

JOB SPECIFICATIONS

Required Knowledge, Skills, and Abilities: Knowledge of issues in applicable disciplines such as offshore energy, energy policy, energy social science. Ability to exercise independent judgment, manage competing priorities, solve problems, work effectively in teams, and build relationships with grantees and other stakeholders. Knowledge of grant and program administration. Strong communication skills with a proven ability to effectively interact with all levels of employees and various external partners and/or stakeholders.

Minimum Education/Training Requirements: Bachelor’s degree in a related field or equivalent knowledge.

Minimum Experience: Three years of related professional experience.

Preferred Education: Master’s degree in a related field preferred.

Preferred Experience: Experience with developing and managing communities of practices. Experience with grant development and management. Experience working with energy stakeholders including government agencies, industry, and non-profits.  

Physical Capabilities: Ability to work at a computer for extended periods of time. Ability to travel.

Required Licenses, Certification or Registration: None.

Supervisory Responsibilities/Controls: Reports to Program Officer. Sets objectives with supervisor and receives input and advice as needed.

Compensation & Benefits: An estimated compensation range for this position is $73,760 - $92,190. Compensation offered to the selected candidate will be based on the candidate’s relevant knowledge, skills, and work experience, commensurate with compensation of current employees in comparable positions with similar knowledge, skills, and work experience, and subject to budget parameters. Note it is not typical for a candidate to be hired at the higher end of the range. This is a benefits-eligible position. Our Benefits Plan offers competitive and comprehensive benefit options, including medical, dental and vision insurance, life insurance, disability coverage, retirement and savings benefits, leave benefits such as paid holidays and paid personal leave, transportation subsidies, and education assistance. For more information, please click here.

Work Environment: Hybrid Office/Telecommute environment, expected onsite percentage 60%, with occasional travel between National Academies’ facilities and to off-site meeting/sponsor locations.

 

Equal Opportunity Employer:

It is the policy of the National Academies to recruit, hire, transfer, compensate, and promote people in all job categories and to administer all other personnel actions, terms and conditions of employment in a manner that does not discriminate on the basis of race, color, national origin, sex, age, religion, disability, veteran status, or any other characteristic protected by applicable laws. It is also the institution's policy to recruit, hire, promote, and provide reasonable accommodation to qualified individuals with disabilities and covered veterans who are otherwise qualified.

 

Any qualification to be considered equivalent, in lieu of stated minimum, requires the prior approval of the Office of Human Resources.
The above statements are intended to describe the general nature and level of work performed by employees assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of personnel so classified. Some functions in this description may be specific to a particular unit of the National Academies and not applicable to other units

Job Family:

PROG

Employee Type:

Employee

Scheduled Weekly Hours:

37.5

City/State:

Washington, District of Columbia