Position Overview: We are seeking an entry-to-junior level Associate Contracts Specialist to provide administrative, compliance, and operational support to the Contracts Management team. Reporting directly to the ASE Contracts Manager and supporting the broader ASE contracts team, this role serves as a primary point of contact for routine data calls, system updates, internal correspondence, and day-to-day contract administration across the ASE portfolio.

The ideal candidate thrives in a fast-paced environment and possesses a strong desire to expand their skill set through hands-on, on-the-job training.

Key Responsibilities:

• Assist in the administration and distribution of standard company boilerplate agreements—including Non-Disclosure Agreements (NDAs), Teaming Agreements (TAs), and related pre-award documentation—to prospective partners and subcontractors.
• Maintain, update, and audit the primary ASE contracts spreadsheet to ensure complete and accurate records.
• Upload contract awards, modifications, and related deliverables into the ECMS system in a timely manner.
• Maintain organized electronic contract files.
• Monitor and maintain active organizational registrations in SAM.gov, ensuring timely renewals, compliance documentation and reporting.
• Respond quickly and accurately to internal and external contract data call requests and reporting requirements.
• Correspond directly with the internal ASE contracts team to coordinate inputs, facilitate timely reviews, and complete taskers efficiently.
• Track critical contract performance dates, deliverable schedules, option periods, and expiration dates. Assist Contract Managers and Contract Administrators with administrative tasks, meeting preparation, and detailed note-taking during key contract reviews.
• Perform other duties as assigned

Qualifications & Requirements:

• Bachelor’s degree in Business Administration, Legal Studies, or a related field (or equivalent practical experience).

• Minimum of one (1) year of experience in government contract administration or a closely related government contracting environment.
• Demonstrated ability to maintain strict confidentiality when handling proprietary or sensitive business documents.

• Excellent written and verbal communication skills; high attention to detail; strong organizational skills with the ability to handle quick-turnaround data requests.
• Ability to work independently and collaboratively with moderate supervision, support contracts team, and respond effectively to time-sensitive requests and changing priorities while consistently producing accurate, high-quality work

• Advanced proficiency with Microsoft Office and Adobe PDF tools, including formatting, editing, and preparing complex Word documents, Excel spreadsheets, PDFs, and other professional documents for internal and external submission.

Preferred Qualifications

• Prior experience or familiarity working within a Department of Defense (DoD) or defense industry contracting environment.
• Familiarity with SAM.gov, Contract Management Systems, and familiarity of the FAR.
• General exposure to common government contract types (e.g., Firm-Fixed-Price, Cost-Plus-Fixed-Fee, Time & Materials).

PREFERENCE STATEMENT
Preference will be given to Calista shareholders and their descendants and to spouses of Calista shareholders, and to shareholders of other corporations created pursuant to the Alaska Native Claims Settlement Act, in accordance with Title 43 U.S. Code 1626(g).

EEO STATEMENT
Additionally, it is our policy to select, place, train and promote the most qualified individuals based upon relevant factors such as work quality, attitude and experience, so as to provide equal employment opportunity for all employees in compliance with applicable local, state and federal laws and without regard to non-work related factors such as race, color, religion/creed, sex, national origin, age, disability, marital status, veteran status, pregnancy, sexual orientation, gender identity, citizenship, genetic information, or other protected status. When applicable, our policy of non-discrimination applies to all terms and conditions of employment, including but not limited to, recruiting, hiring, training, transfer, promotion, placement, layoff, compensation, termination, reduction in force and benefits.
 
REASONABLE ACCOMMODATION
It is Calista and Subsidiaries' business philosophy and practice to provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities.
 
The statements contained in this job description are intended to describe the general content and requirements for performance of this job.  It is not intended to be an exhaustive list of all job duties, responsibilities, and requirements.
 
This job description is not an employment agreement or contract. Management has the exclusive right to alter the scope of work within the framework of this job description at any time without prior notice.