Job Description

Montgomery College invites applications for the position of full-time Administrative Manager in the Office of Academic Affairs. Reporting to the Vice President of Academics and Instruction (Liberal Arts & Education), this role offers an opportunity to contribute to the success of faculty, staff, and students by supporting strategic initiatives and daily operations. We welcome candidates who are committed to fostering an inclusive workplace and who are energized by making a positive difference in a collaborative college environment.

Under supervision and/or direction, the Administrative Manager will provide leadership, oversight and guidance for the day-to-day operations of the office, facilitate special projects and provide administrative, managerial and/or technical support for systems, processes, communications, meetings and other related activities.

Contacts and interaction vary and may include multiple constituencies such as the general public, higher education associations, Board members, external organizations/agencies, provost, deans, directors, chairs, faculty, staff, or students for the purpose of providing and exchanging information. The Administrative Manager helps ensure effective communication between faculty and the Vice President to ensure that the needs of our students are being met.

This is a full-time non-bargaining, exempt Grade 31 position with a typical schedule of Monday–Friday schedule of 8:30 a.m.–5:00 p.m., with occasional evening and weekend flex hours, as needed.  The primary work location is on the Takoma Park/Silver Spring Campus. This position is eligible for telework up to one (1) day a week after the completion of the six (6) month probationary period. Telework eligibility and total days per week may be changed based on the operational needs of the applicable unit/area. This position requires occasional travel, (approximately 20% of the time), to other Montgomery College campuses and College sites as needed.

Montgomery College promotes and creates a working and learning environment rooted in the basic tenets of fairness, belonging, and inclusiveness.

Job Duties Include but are not limited to:

• Provide leadership, oversight and guidance for the day-to-day operations of the area/division/office including but not limited to development and preparation of budgets, purchasing/procurement, assigned staff, communications, formulating and implementing policies and other related activities.
• Develop and compile departmental budget, monitor expenditures and coordinate the preparation of monthly reports.
• Ensure compliance with College’s rules, regulations and established standards.
• Schedule, assign, inspect and review work of assigned staff to ensure work is performed according to established standards.
• Identify and implement goals and objectives for the unit.
• Conduct performance evaluations, formal and informal coaching and recommend disciplinary action. Identify, develop and recommend professional development needs/opportunities and coordinate/conduct training.
• Conduct recruitment/interviewing and make recommendations to hire.
• Serve as liaison to external and internal organizations on behalf of area/division/office and represent the College in a variety of activities.
• Oversee the preparation and collection of materials prepared for action by the College Board of Trustees, department chairs, superiors and/or leadership.
• Draft and proofread special memoranda, letters, reports, and speeches.
• Serves as facilitator on projects and other campus related activities.
• Occasional travel required to other campus locations, 20% or less.
• Performs other duties as assigned.

Required Qualifications

• Bachelor’s degree in business or a related field.
• Five (5) years progressively responsible administrative/managerial/technical experience in an institute of higher learning or similar environment. Experience working with internal and external groups and supervising and/or leading the work of others.
• The equivalent combination of education, training, certification and/or experience that provides the required knowledge and expertise to perform the essential functions of the job may be considered.
• Demonstrated budgetary oversight in a department or unit.
• Strong written and oral communication skills
• Knowledge of critical organizational practices and goals; broad theoretical and technical knowledge and skills.
• Knowledge of the principles and practices of technical project management. 
• Demonstrated knowledge of higher education practices and policies.
• Knowledge of the College’s policies, mission, vision, and the role of the College within the community, the State of Maryland, and higher education.
• Excellent leadership, customer service, organizational and presentation skills as well as the ability to lead, instruct, train, guide and motivate others.
• Ability to communicate effectively (verbally and in writing) and follow written and verbal instructions.
• Ability to plan and organize work initiatives to successfully accomplish area/division/office’s goals and objectives. Ability to multi-task.
• Ability to develop and present technical documentation and training materials.
• Ability to work independently as well as with multiple teams.
• Strong analytical, problem solving and interpersonal skills.
• Ability to identify, develop and implement short/long-term strategic goals and objectives.
• Ability to develop and maintain customer relationships; influence, build credibility and trust.
• Ability to think critically.
• Strong analytical, problem solving and interpersonal skills. Ability to develop and maintain customer relationships; build credibility and trust.

Hiring Range: Initial salary placement for new hires typically falls between the minimum and midpoint of the range ($81,740 - $106,250) annually and

is based on relevant candidate experience and internal equity.  The maximum salary for this position is $130,760 annually.

Application Process

• Click Here to apply online.
• For consideration, you must: Include dates of employment in your application or attachment (month and year).
• A cover letter must be submitted with your application materials.
• For degrees earned outside of the U.S., a copy of your education equivalency, conducted by a nationally recognized evaluation service, must be included in your application.

For degrees earned outside of the U.S., a copy of your education equivalency, conducted by a nationally recognized evaluation service, must be included in your application.

As a condition of employment, the following are required at the time of hire:

• Successful completion of a background check and degree verification (if applicable).

• Participation in a Maryland State Retirement System plan (Pension or Optional Retirement Plan, depending on the position). If you are already retired from the Maryland State Retirement System, you may not enroll in a Maryland State Retirement System plan at Montgomery College and may have earn​ings restrictions, per state law.

Our benefits package includes: generous paid vacation, sick, paid holidays, medical, dental, vision, group legal benefits, professional development, retirement plan, educational assistance, tuition waiver for employee and dependents, wellness programming including onsite gyms, pools and classes.

If a reasonable accommodation is needed to participate in the job application or interview process, please contact Human Resources and Strategic Talent Management at 240-567-5353 or [email protected].  We require at least two weeks advance notice to enable us to provide the requested accommodation.

Montgomery College is an equal opportunity employer committed to promoting and fostering diversity among its student body, faculty, and staff.

Montgomery College is a tobacco-free and smoke-free workplace.

Closing Date