About this Senior Bookkeeper & Accounts Officer role at Outsourcedstaff
ABOUT THE COMPANY
Our client is an Australian supplier of safety barrier and protection systems — guardrails, wire rope barriers, crash cushions, bollards, speed humps, pedestrian barriers and related infrastructure — to the construction, civil/road infrastructure and industrial sectors, with installations across Victoria. The business is based in Melbourne and led by its Director who this role reports to directly.
ABOUT THE ROLE
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This is a senior, hands-on bookkeeping and accounts role sitting at the centre of the company's day-to-day finance function — real ownership of the numbers, not just data entry.
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The company needs someone who can prepare BAS accurately, run the full accounts receivable cycle including picking up the phone to chase overdue invoices directly with clients, and build cash flow forecasts and budgets
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This is not a role for someone who only wants to process transactions and send statements. The company specifically wants someone who doesn't feel above calling a client directly about an overdue payment, and who takes ownership of the finance function every day rather than needing to be chased themselves.
PRIMARY PURPOSE
To independently own the day-to-day bookkeeping and accounts function — accounts payable and receivable (including proactive, phone-based collections), BAS preparation, bank reconciliation, and cash flow forecasting and budgeting — with the accuracy and daily discipline to keep the business's finances current, accurate and reliable.
KEY RESPONSIBILITIES
▸ Accounts Receivable & Collections
Raise and issue customer invoices accurately and on time
Monitor debtors daily and proactively follow up overdue invoices — including by phone directly with clients, not just email reminders or statements
Confirm payment arrangements with clients where required, and escalate genuine disputes rather than letting them run
Allocate receipts and maintain accurate customer account records
▸ Accounts Payable & Bookkeeping
Process supplier invoices, and schedule and process payments
Perform bank reconciliations across accounts within agreed timeframes
Investigate and resolve discrepancies before they compound
Maintain the general ledger and day-to-day bookkeeping records to a high standard of accuracy
▸ BAS & Compliance
Prepare Business Activity Statements (BAS) accurately and on time each period, liaising with the company's external accountant/tax agent as required for review and lodgement
Apply correct GST treatment to transactions
Maintain audit-ready, well-documented financial records
▸ Forecasting & Budgeting
Prepare and maintain cash flow forecasts that reflect the real timing of receivables and payables, not just historical averages
Build and maintain budgets, and report actual performance against budget
Flag emerging cash flow or budget risks early, before they become a problem for Brad and Matt
▸ Ownership & Daily Discipline
Own the finance function's daily rhythm — reconciliations, collections calls and reporting cadence — without needing to be prompted or chased
Communicate clearly and proactively with Brad and Matt on the state of the numbers, including when the news isn't good
Query unclear instructions or figures rather than guessing
▸ Working Hours
Part-time, 20 hours per week, 4 hours daily with some flexibility, aligned to Australian Eastern Standard Time (AEST/AEDT) business hours, working the same calendar as the Australian-based leadership team
MUST-HAVE (ESSENTIAL)
Minimum 5 years of hands-on, full-cycle bookkeeping/accounts experience — accounts payable, accounts receivable, bank reconciliation and BAS preparation
Demonstrated experience preparing BAS accurately and on time, period after period
Genuine, proven experience proactively phoning clients to collect overdue payments — comfortable with real, sometimes difficult collection calls, not just email reminders or statements
Demonstrated experience preparing cash flow forecasts and/or budgets, and reporting actual performance against them
Proficient in Xero (or an equivalent cloud accounting platform such as MYOB), with strong Excel skills
High level of accuracy and attention to detail, able to meet recurring compliance deadlines (BAS, reconciliations, reporting)
Genuine daily self-discipline — works the numbers every day as a matter of routine, without needing to be prompted or chased
Confident, professional communicator, comfortable having direct conversations with clients about money
Able to work independently in a remote environment with limited day-to-day supervision
Available part-time (20 hours per week) on hours aligned to Australian business hours (AEST/AEDT)
NICE-TO-HAVE (DESIRABLE)
Background in construction, building products, or a trade-services supplier — familiarity with progress claims, retentions or trade payment terms
Certificate in Bookkeeping and Accounting, and/or BAS Agent registration (or eligibility)
Experience presenting cash flow forecasts or budget performance directly to business owners or directors
Experience with credit control or collections as a distinct specialism, not just as one part of a broader AR role
