About this Finance Officer - Accounts Payable & Receivable role at Outsourcedstaff
ABOUT THE COMPANY
Our client is a non-profit, NDIS-registered disability support provider operating across regional Western Australia, with this role based at their Karratha office. The organisation provides disability support services (transport, in-home care, respite and wellbeing programs), community programs (employment pathways, community events and parenting programs) and support coordination services (therapies, activities and skill development), helping clients navigate the NDIS and connect with the right supports.
ABOUT THE ROLE
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You are here for the accurate and timely processing of the organisation's day-to-day finance transactions — remittances from funding invoices, entry and coding of purchases and card transactions to cost centres and job codes, bank feeds and reconciliations, on-charging of purchases to properties, and monthly Fringe Benefits Tax (FBT) reporting.
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Engaged as a sub-contractor under a contract for services, the role works to agreed deliverables and timeframes with limited day-to-day supervision.
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You will support the organisation's financial health by maintaining accurate, well-documented and audit-ready financial records, and by providing timely reporting to the Technical Specialist — Finance and the Finance Manager.
PRIMARY PURPOSE
To process the organisation's day-to-day finance transactions accurately and on time — accounts payable, accounts receivable, bank reconciliations, on-charging and FBT reporting — while maintaining audit-ready financial records with limited day-to-day supervision.
KEY RESPONSIBILITIES
▸ Accounts Payable & Transaction Processing
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Enter supplier purchases into the finance system, allocating each transaction to the correct cost centre and job code
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Enter credit card and debit card transactions, coding each to the appropriate cost centre and job code
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Confirm that all purchases are supported by valid documentation (tax invoice, receipt or docket) before processing
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Follow up missing, incorrect or unsubstantiated transactions with the relevant staff member or supplier
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Prepare and process remittances arising from funding invoices
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On-charge purchases to properties in accordance with the approved on-charge spreadsheet
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Monitor and follow up outstanding items and discrepancies relating to funding invoices and property on-charges
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Apply bank feeds to payments made, ensuring transactions are matched and coded accurately
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Reconcile bank accounts within agreed timeframes
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Prepare and provide bank reconciliation reports to the Technical Specialist — Finance
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Investigate unmatched or unidentified transactions and escalate unresolved items promptly
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Review transactions to identify items with Fringe Benefits Tax (FBT) implications
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Maintain supporting records and documentation to substantiate FBT treatment
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Prepare and produce the monthly FBT report for the Finance Manager
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File dockets and supporting documentation correctly in SharePoint in line with the organisation's filing conventions
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Maintain accurate, complete and audit-ready financial records, and provide information to support internal and external audits
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Work within the organisation's finance procedures, delegations and relevant legislative requirements, including GST and FBT
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Maintain confidentiality and integrity when handling sensitive financial and personal information
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Full-time, aligned to Western Standard Time (WST) business hours, 8am-4pm (Monday-Friday)
▸ Accounts Receivable, Funding & On-Charging
▸ Banking & Reconciliation
▸ FBT & Reporting
▸ Records, Systems & Compliance
▸ Working Hours
Required Experience
Demonstrated experience in a transactional finance role covering both accounts payable and accounts receivable
Experience entering and coding transactions to cost centres and job codes within an accounting system
Demonstrated experience completing bank reconciliations and preparing reconciliation reports
Required Skills
Working knowledge of GST and FBT treatment of business expenses
Proficiency with accounting software (MYOB) and Microsoft Office, including intermediate Excel skills
Experience using SharePoint or a comparable document management system for filing and record keeping
High level of accuracy and attention to detail, with the ability to meet recurring reporting deadlines
Ability to work independently with limited supervision, and communicate clearly with staff, suppliers and stakeholders
Current ABN, own equipment and appropriate insurances as required for a sub-contract engagement
Highly Desirable
Experience working in the not-for-profit, disability or community services sector
Experience with property or tenancy on-charging and cost recovery processes
Experience preparing monthly FBT reports for a finance manager or external accountant
Familiarity with grant and funding-based invoicing, claiming and acquittal processes
