Job Description Summary

Job Description

OPEN UNTIL FILLED

Job Type: Classified

Job Classification: 5881 - Legal Secretary

Salary Grade: 5

Pay Range

Hiring Range: $20.72 - $24.34 Per Hour 

Pay Range: $20.72 - $27.97 Per Hour 

In direct support of legal functions, the Legal Secretary performs a variety of specialized legal secretarial tasks, which require distinct knowledge of legal procedures, documentation and legal time constraints. This classification makes independent decisions regarding the processing of legal documents and has primary responsibility for completion of assigned tasks and functions by an attorney or paralegal. 

This position is located in Ajo, Arizona - 120 miles west of Tucson, AZ.

Essential Functions:

As defined under the Americans with Disabilities Act, this classification may include any of the following tasks, knowledge, skills, and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents of this class. Work assignments may vary depending on the department’s need and will be communicated to the applicant or incumbent by the supervisor.

• Gathers information, prepares legal documents, completes legal forms, correspondence, documents such as briefs, opinions, complaints, warrants, affidavits, depositions and monitors to ensure legal requirements and deadlines are met;

• Reviews new cases and sets up interviews between clients, law enforcement personnel and attorneys;

• Reviews materials received, sets up files and initiates paperwork;

• Takes and/or transcribes from electronic dictation, prepares legal reports, correspondence, forms such as petitions, jury instructions and disclosures;

• Determines prioritization of trials, sets up and maintains calendars of hearings, trials, depositions and response times to pending litigation;

• Compiles statistical data concerning unit operations, at the direction of the attorney and/or paralegal, prepares periodic and special reports;

• Prepares motions for continuance, suspension or dismissal through the court system;

• Coordinates work activities with trial teams and/or divisions;

• Acts as liaison for attorney and/or paralegal regarding case preparation, discovery and prepares appropriate legal documents as required;

• Communicates with clients or witnesses to obtain or verify legal information for cases;

• Word processes a variety of technical and confidential documents, contracts, ordinances, case dispositions and privileged attorney client information;

• Reviews, sorts and proofreads legal documents for attorney and/or paralegal;

• Files and indexes legal documents produced and received in the case files;

• Edits legal documents for appropriateness of legal or technical terminology, grammar, punctuation and spelling;

• Operates a variety of office equipment.

Minimum Qualifications:

Successful completion of course work in legal terminology or legal office procedures from an accredited school AND one year of legal clerical experience involving the preparation and processing of legal documents or providing legal clerical support to an attorney.

(An Associate’s degree or a certificate of completion from an accredited college or technical school as a legal secretary may substitute for one year of experience.)

OR:

One year with Pima County in a Legal Processing Support or closely-related position as determined by the department head at the time of recruitment.

(Relevant experience and/or education from an accredited college or university may be substituted.)

Qualifying education and experience must be clearly documented in the "Education" and "Work Experience" sections of the application. Do not substitute a resume for your application or write "see resume" on your application.

Special Notice Items: The County requires pre-employment background checks. Successful candidates will receive a post-offer, pre-employment background screening to include verification of work history, education, and criminal conviction history. Some positions may require satisfactory completion of a personal background investigation by the court or law enforcement agencies, due to the need for access to County Attorney and Court facilities, records, and communication systems. Pima County determines whether a position is eligible for visa sponsorship at the time of recruitment. Eligibility is based on the requirements of the position and applicable laws and regulations. Not all positions with Pima County are eligible for visa sponsorship. This position will require a post-job offer physical and/or drug screen. ​

Physical/Sensory Requirements: Frequently operates a computer and other office equipment. Frequently observes details at close range. Frequently speaks to clients, witnesses, and other case involved parties, such as law enforcement agencies, in-person and/or on the phone. Frequently remains in a stationary position. Frequently moves about inside an office. Occasionally must lift and carry items. Regularly works in a professional office setting. Action Activity - reaching; Motion Activity - grasping and fine movement; Hearing Activity - in noisy areas, behind themselves; Hearing Activity - in noisy areas, behind themselves; Speaking Activity - in person and on the phone; Vision - operate a motor vehicle, distinguish colors, have depth perception, have peripheral vision.

Working Conditions: Regular, daily attendance is an essential function for this position. The Legal Secretary regularly receives and responds to telephone calls and emails.

EEO Information: Pima County Government is an Equal Employment Opportunity employer. We are committed to an inclusive and diverse workforce and will not discriminate in employment opportunities or practices on the basis of race, color, religion, national origin, age, disability, gender, sexual orientation, kinship, political interest, or any other characteristic protected by law.