Primary Location:

We are searching for candidates that meet the required qualifications and experience and are able to perform the essential duties and responsibilities.

Job Summary:

Required Qualifications:

Essential Duties and Responsibilities

• Develop and prepare specifications for written quotes, bids, requests for proposals (RFP), and annual contracts.
• Compile and analyze bid/RFP/quote responses in order to make a determination of the response offering the best value to the District; submit a recommendation to the Collin Board of Trustees when Board approval is required.
• Interview and research new vendors and their products.
• Perform contract administration procedures for all contracts and purchases.
• Resolve purchase order/contract disputes and discrepancies related to delivery, shipment, and compliance.
• Analyze requests and determine the appropriate procurement method.
• Review specifications, requisitions, and documents for accuracy and obtain additional information, as needed.
• Determine and document the eligibility of suppliers for award of grant-funded purchases.
• Review and determine procurement requirements for grant-funded purchases.
• Review contracts/agreements and negotiate terms with suppliers.
• Import bid line items into the contract management system.
• Conduct bid openings and pre-bid/proposal conferences.
• Keep up to date on changes in state laws, policies, and procedures to maintain a current working knowledge.
• Assist vendors in understanding how to do business with the District. Provide vendors with the requested information or documents.
• Procure supplies and FF&E related to construction and renovation projects.
• Work collaboratively with the Assistant Director of Construction Procurement and college departments to identify product needs and specifications, placement of furniture and equipment, receiving, warehousing or storage needs, new equipment start-up, new equipment training, warranty, and follow-up.

Supplemental Functions

• Perform other duties as assigned.
• Perform all duties to maintain all standards in accordance with College policies, procedures, and core values.

Knowledge, Skills and Abilities

• Knowledge of construction and public procurement procedures, laws specific to higher education and construction methodologies
• Knowledge of various purchasing methods and procedures, products and sources, general and technical specifications
• Knowledge of District policies and procedures, and laws related to governmental and educational purchasing
• Knowledge of various computer programs for buyer purchasing
• Knowledge of accounting
• Knowledge of purchase order policies
• Knowledge of grant requirements for purchasing
• Knowledge of contract and vendor requirements
• Customer Service skills
• Verbal and written communication skills
• Organizational skills
• Research skills
• Ability to pay attention to detail
• Ability to use the automated purchasing system to process purchase orders
• Ability to assist vendors with the bid process
• Ability to follow all requirements and methods with accuracy

Physical Demands, Working Conditions and Physical Effort

Sedentary Work - Exerting up to 10 pounds of force occasionally, a negligible amount of force frequently, and/or constantly having to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met. Positions in this class typically include talking, hearing, seeing, grasping, standing, walking and repetitive motions, plus stooping, kneeling, crouching, and reaching. Relatively free from unpleasant environmental conditions or hazards. Office environment. Little physical effort required.

Requirements

Associate degree from an accredited institution.

Two (2) years of related experience OR any combination of training and education and four (4) years of directly-related work experience.

Equivalency Language For Internal Candidates:

Internal candidates not meeting the minimum experience requirements of the position who are in good standing within the department and have shown the potential to advance to a more responsible role may be considered for the position by completing two (2) the NIGP accredited courses within one (1) year of taking this position.

The course selection must include two of the following course topics:

Contract Administration in the Public Sector, Introduction to Public Procurement, Legal Aspects of Public Procurement, Sourcing in the Public Sector, Developing and Managing Requests for Proposals, Risk Management in Public Contracting, Capital Acquisitions, and Introduction to Specifications. Training may be taken face-to-face or online.

**This position is Security Sensitive, therefore, candidates will be subject to a criminal background check.**

The above description is an overview of the job. It is not intended to be an all-inclusive list of duties and responsibilities of the job as duties and responsibilities may change with business needs. Collin College reserves the right to add, change, amend, or delete portions of this job description at any time, with or without notice. Reasonable accommodations may be made by Collin College in its discretion to enable individuals with disabilities to perform the essential functions.

Required & Preferred Qualifications (if applicable):

The intent of this job description is to provide a representative summary of the types of duties and responsibilities that will be required of the positions given this title and shall not be construed as a declaration of the specific duties and responsibilities of any particular position. Employees may be requested to perform job-related tasks other than those specifically presented in this description. Fair Labor Standards Act (exempt/non-exempt) is designated by position. The employer actively supports Americans with Disabilities Act and will consider reasonable accommodations.

***This is a Security Sensitive position. Therefore, candidates will be subject to a criminal background check.***

Compensation Type:

Employment Type:

Hiring Minimum

Hiring Maximum

Compensation is determined based on experience.

**Application submission deadline is 12am of the date listed.**

Collin College is an Equal Opportunity Employer and does not discriminate on the basis of any characteristic protected by applicable law.