Global Recruitment Coordination

• Partner with the Global Talent Acquisition team, HR partners, hiring managers, and candidates to coordinate recruitment activities and complete administrative hiring processes.

• Coordinate interviews across global locations through in-person meetings, phone calls, and Microsoft Teams, including scheduling across multiple time zones.

• Support full-cycle recruitment activities for internal and entry-level positions.

• Assist with internship and temporary hiring programmes.

Candidate Communication & Experience

• Communicate interview schedules, details, and other pre-employment activities to candidates.

• Assist candidates with application processes and respond to their questions.

• Respond to enquiries from recruitment agencies, prospective candidates, and other stakeholders through in-person interactions, phone, and email.

• Help ensure candidates receive timely communication and a positive recruitment experience.

Recruitment Administration & Hiring Events

• Create and publish open positions on the Proto Labs careers website and external recruitment platforms.

• Coordinate candidate and employee travel arrangements as required.

• Coordinate and participate in career fairs and other hiring events with universities and external organisations.

• Recommend improvements to recruitment and administrative processes.

• Support other related administrative activities and projects as needed.

Experience & Education

• 1–3 years of experience in recruitment coordination, HR coordination, or another administrative function.

• A bachelor's degree in Human Resources or a related field is preferred.

Recruitment Coordination & Administration

• Ability to coordinate multiple recruitment activities and manage demanding priorities.

• Experience, or the ability, to work with multiple stakeholders across different time zones.

• Strong organisational skills and a methodical approach to administrative work.

Communication & Collaboration

• Excellent written and verbal communication skills.

• Ability to work independently while collaborating effectively with a team.

• Strong interpersonal skills and the ability to coordinate with stakeholders at different levels.

Mindset

• A strong sense of urgency and the ability to assess priorities and manage time effectively.

• High attention to detail and commitment to accuracy.

• Flexibility and adaptability when managing changing priorities.

• Personal integrity and respect for confidential information.

Preferred Qualifications

• Experience in corporate recruitment and/or HR administration.

• Administrative or coordination experience supporting global stakeholders.

• The opportunity to contribute to a global Talent Acquisition Center of Excellence.

• Exposure to international recruitment activities and collaboration with stakeholders across multiple regions.

• The opportunity to support a variety of hiring initiatives, including internal recruitment, entry-level hiring, internships, and temporary hiring programmes.

• A chance to contribute ideas and support improvements to recruitment processes and candidate experience.