Recruitment Coordinator (6-Month Contract)

About Redwood Software

Redwood Software is a global leader in enterprise automation, helping organizations streamline mission-critical business processes through innovative automation solutions. We are committed to building high-performing teams and delivering an exceptional experience for our candidates, employees, and hiring stakeholders.

Role Overview

We are looking for a highly organized, detail-oriented, and proactive Recruitment Coordinator to join our Talent Acquisition team in Hyderabad on a six-month contract. The ideal candidate will have hands-on experience managing high-volume interview scheduling, coordinating with multiple stakeholders, and working with Applicant Tracking Systems (ATS). This role requires strong communication skills, excellent time management, and the ability to manage competing priorities in a fast-paced recruitment environment.

Key Responsibilities

1. Interview Scheduling & Coordination

• Manage end-to-end interview scheduling across multiple roles, departments, and interview stages.

• Coordinate interviews involving candidates, recruiters, hiring managers, and technical interview panels.

• Schedule virtual, onsite, and panel interviews across different time zones, including India and the US.

• Manage interviewer calendars, availability, scheduling conflicts, cancellations, and rescheduling requests.

• Coordinate high-volume hiring drives, walk-in interviews, and campus recruitment events.

• Ensure interview invitations contain accurate meeting links, interview rounds, panel details, and candidate information.

• Proactively follow up with interviewers and candidates to ensure interview readiness.

2. Applicant Tracking System (ATS) Management

• Manage interview scheduling and candidate-stage updates within Greenhouse or similar ATS platforms.

• Maintain accurate interview schedules, interviewer assignments, and candidate records.

• Track interview completion, cancellations, rescheduling, and pending feedback.

• Ensure timely updates to interview statuses and scheduling-related information.

• Support the recruitment team with ATS data accuracy and process compliance.

3. Candidate Experience & Communication

• Serve as a key point of contact for candidates throughout the interview coordination process.

• Communicate interview schedules, instructions, meeting details, and changes professionally.

• Ensure timely candidate communication and minimize scheduling delays.

• Handle candidate queries and last-minute scheduling challenges with professionalism.

• Deliver a consistent and positive candidate experience.

4. Stakeholder & Panel Management

• Partner closely with recruiters, hiring managers, interviewers, and external recruitment partners.

• Collect and maintain interviewer availability for current and upcoming weeks.

• Monitor interview slot utilization and identify scheduling bottlenecks.

• Coordinate with interview panels to ensure adherence to confirmed schedules.

• Escalate scheduling challenges and delays to the appropriate stakeholders.

5. Recruitment Operations & Reporting

• Maintain interview scheduling trackers and daily coordination reports.

• Track interview volumes, scheduling turnaround time, cancellations, and no-shows.

• Support weekly recruitment reporting and interview coordination dashboards.

• Identify opportunities to streamline scheduling workflows and improve operational efficiency.

• Support recruitment process documentation and scheduling best practices.

Required Qualifications & Skills

• Bachelor's in Any Degree..

• 5+ years of experience in recruitment coordination, talent acquisition operations, or recruitment support.

• Hands-on experience with ATS platforms such as Greenhouse, Workday, Lever, or similar systems.

• Experience scheduling interviews using Outlook, Zoom, Microsoft Teams, or Google Calendar.

• Strong proficiency in Microsoft Excel and recruitment tracking.

• Excellent written and verbal communication skills.

• Ability to manage multiple interview schedules simultaneously.

• Strong attention to detail, organizational skills, and stakeholder management.

• Ability to work independently in a fast-paced hiring environment.

Preferred Qualifications

• Prior experience with Greenhouse ATS.

• Experience coordinating interviews across India and US time zones.

• Exposure to high-volume technical or engineering recruitment.

• Experience coordinating campus hiring drives or onsite interview events.

• Familiarity with interview scheduling automation and ATS reporting.

• Experience working with recruitment agencies or RPO partners.

What We Offer

• Opportunity to work with a global Talent Acquisition team.

• Hands-on exposure to recruitment operations and Greenhouse ATS.

• Experience coordinating technical hiring and recruitment initiatives.

• A collaborative, fast-paced environment focused on operational excellence.