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Make a difference with the Oregon Department of Justice!

Are you a proactive problem solver that thrives in a fast-paced environment? This could be the opportunity for you! The Oregon Department of Justice is seeking to hire an Office Specialist 1 to join the General Counsel Division.

The General Counsel Division provides a broad range of legal services to state agencies, boards and commissions.  The division provides the day-to-day legal advice necessary for operation of the state and represents the state in litigation before the Oregon Tax Court and Administrative Tribunals.  The division’s relationship to the agency mission is to provide high quality, cost-effective legal services to client agencies across the broad spectrum of legal fields and to be an organized and managed law firm promoting specialization, interaction, consultation and effective internal communications to and from operating uniting of DOJ and the Attorney General.

If selected, you will provide clerical/reception-based support to the General Counsel Division. You will be responsible for tasks such as processing incoming mail, answering phones and general inquiries, copying, scanning and assembling materials, as well as ensuring accurate case information is maintained in the appropriate software.

Job Duties (in part)

• Enter and maintain accurate case information in electronic case management and matter management systems, including opening, updating, and closing files.
• Create file labels, assemble case files, and maintain organized records in accordance with office procedures.
• Process incoming mail by stamping, sorting, scanning, and distributing documents to appropriate staff members.
• Operate and maintain multifunction office equipment to complete photocopying, scanning, and document distribution tasks.
• Manage filing and records retrieval activities, including locating and retrieving files or storage boxes as needed, and coordinating conference room scheduling.
• Provide receptionist support by answering and directing telephone calls and visitors, responding to inquiries, relaying messages, and explaining office policies and procedures.
• Perform administrative support functions, including routing miscellaneous items, running office errands, and completing special projects and other duties as assigned by management.

Required Experience

Research suggests that women and people of color are less likely to apply unless they are confident they meet 100% of the listed qualifications. We strongly encourage all interested individuals to apply, and allow us to evaluate the knowledge, skills, and abilities that you demonstrate, using an intentional equity lens.

• One year of general clerical experience that includes keyboarding, word processing, or other experience generating documents.

OR

• An equivalent combination of experience and college coursework or training in a general office occupation.

AND

• Have and maintain a valid driver's license.

Desired Skills, Experiences, and Attributes

• Ability to organize work efficiently and make appropriate decisions concerning work methods.
• Experience maintaining confidentiality with sensitive case information.
• Detail orientated and ability to multitask.
• Ability to answer telephones courteously and write and relay messages accurately.
• Skill in operating a computer to enter, update, correct, and retrieve data.

What’s In It For You

• Job satisfaction as part of a team whose mission is to serve Oregon's public and government agencies.
• Permanent, full-time employment in Salem, Oregon.
• Vacation, sick leave, 11 paid holidays a year, and special days off. 
• Excellent medical, dental, and vision benefits.
• Pension and retirement programs.
• Endless peer and management support, and representation by the Service Employees International Union (SEIU).
• Opportunity to expand your professional skills.

For more information about our benefits, you can learn here.

Application Process

Candidates from diverse backgrounds are encouraged to apply.  The Department of Justice is an equal opportunity employer, does not discriminate based on race, color, national origin, ethnicity, veteran, gender, sexual orientation, religion, age or disability, and is committed to workplace diversity.

• Click "Apply" and complete the online application and all supplemental questions.
• Attach your resume.
• Attach a cover letter identifying your attributes that meet the desired and requested skills.

ALL APPLICANTS: You will only have one opportunity to upload the required resume and cover letter. Drag and drop your resume into Workday when prompted to upload your resume. If you are concerned that the requested document didn't attach to your application, if you need an accommodation under the Americans with Disabilities Act (ADA), have questions, or need assistance with the application process, please contact doj.recruitment@doj.oregon.gov. Any materials emailed will be associated on your behalf if received before the posting deadline.

CURRENT STATE EMPLOYEES: Login to Workday using your state-issued login and apply via the Jobs Hub Worklet located on your home page. Using a private account disrupts the hiring process for all internal candidates. Prior to clicking "Apply", update your employee profile to reflect your Education, Skills, and Job History (including your current job). ​​​

For additional information regarding working for the Department of Justice and application assistance, click HERE.

Oregon Department of Justice
1162 Court St NE
Salem OR, 97301
DOJ.recruitment@doj.oregon.gov
Phone: (503) 947-4328
Fax: (503) 373-0367