Basic purpose of role/Why the job exists:

Responsible for ensuring efficient and safe operation of office facilities and providing a comfortable work environment for employees. Oversee facility management and general affairs responsibilities, including vendor management, cost optimization, and compliance with regulations.

Key Responsibilities

• Facility Management & General Affairs
  • Plan and execute maintenance, repairs, and renovation projects
  • Collaborate with the Global Real Estate team to formulate and implement optimal lease strategies for Japan.
  • Ensure compliance with safety, health, and building regulations.
  • Manage space planning and optimization, including office layout and relocations.
  • Oversee internal services such as security, catering, waste disposal, parking, visitor management, and cleaning.
  • Manage office supplies, procurement, and mail/courier handling.
  • Support internal events and employee welfare programs.
  • Administer car leasing and corporate housing programs, ensuring cost efficiency and compliance.
• Vendor & Contract Management
  • Select suppliers, obtain quotations, and negotiate contracts
  • Analyze costs and implement efficiency measures
  • Monitor service delivery and quality against contractual obligations.
• Business Service Office (DE&I Hiring)
  • Manage the Business Service Office, a team composed of employees with disabilities, in partnership with external consultants
• Budget Management
  • Prepare and manage annual operating and capital expenditure budgets
  • Track spending and preparing financial reports
• Team Management
  • Lead and develop facility and general affairs staff
  • Drive process improvements and implement best practices

Direct Reports (if any): Yes

Required Qualifications

• Minimum 5 years of experience in facility management or general affairs
• Hands-on experience in vendor management, contract negotiation, and budget control
• Knowledge of Japanese labor safety laws and building regulations
• Business-level English proficiency (for global coordination)
• Proficiency in MS Excel, PowerPoint, and facility management systems
• Bachelor’s Degree preferred