Legal Administrator

Salary: £27,495 per annum, plus company benefits

Location: Cambridge, CB2 1GE

Contract: Permanent, Full Time

Shifts: 37.5 hours per week, Monday – Friday, 9am-5:30pm with 1 hour unpaid break

Work model: Fully onsite

Williams Lea seeks a Legal Administrator to join our team!

Williams Lea is the leading global provider of skilled, technology-enabled, business-critical support services, with long-term trusted relationships with blue-chip clients across investment banks, law firms and professional services firms. Williams Lea employees, nearly 7000 people worldwide, who provide efficient business services at client sites in often complex and highly regulated environments, from centralised Williams Lea onshore facilities, and through best cost company offshore locations.

Purpose of role

The Legal Administrator’s principal role is to provide the client with the administrative support they need to provide seamless legal services to their customers and help them maximise the amount of time they are able to spend on fee-earning tasks.

The Legal Administrator will be responsible for completing defined legal administrative tasks, working within the client systems while adhering to all client processes, protocols and policies.

Legal administrators will perform all legal admin operations requested by a customer without direct supervision. This includes but is not limited to electronic and hard copy filing, archive management, processing and delivery of all incoming and outgoing mail/messenger and courier items, printing, copying and scanning, and completing general administrative duties as required.

Key responsibilities

Responsibilities include but are not limited to:

• Sorting, scanning, renaming, and distributing incoming mail to the designated centralised filing area.
• Managing outgoing mail, collating hard-copy enclosures, and obtaining the necessary approvals prior to dispatch.
• Completing photocopying, scanning, printing, and binding requests in accordance with customer instructions.
• Handling original documents, including wills and deeds.
• Preparing engrossed and certified copies of original documents.
• Preparing electronic court bundles.
• Effectively managing all incoming requests, including those received via the Legal Admin centralised inbox and requests made in person.
• Providing support to office PAs as required.
• Monitoring, maintaining, and ordering office supplies as required.
• Preparing meeting rooms for internal and external client meetings.
• Providing an in-office presence each day to support visitor management, deliveries, post distribution, stock management, and general office operations.
• Supporting office events, including venue and meeting room bookings, catering orders, room set-up, and collection of catering.
• Producing and maintaining the office rota and managing visitor parking bookings.
• Sending travel instructions to visitors, fee earners, and clients in advance of meetings.
• Providing support to the wider Legal Admin team as required to maximise efficiency and service delivery.
• Acting as, or supporting, the site Health & Safety Representative and liaising with the Williams Lea Facilities Manager. Responsibilities include conducting weekly Health & Safety inspections, reporting findings, attending monthly Health & Safety Committee meetings, and undertaking Fire Marshal and/or First Aider duties (full training provided).

Personal attributes

• Advanced knowledge of Microsoft Word, Outlook, Excel, PowerPoint, research tools and other systems implemented by the firm.
• Excellent communication, organisation and team skills
• Excellent attention to detail
• Flexible and dependable, able to take the initiative
• Able to remain calm under pressure and work to tight deadlines and defined SOPs
• Conscientious, approachable and enthusiastic
• Able to quickly build confident, respect and trust with others
• Have a positive approach to daily tasks and have a solution focused working method.

Rewards and Benefits

We believe in supporting our employees in both their professional and personal lives. As part of our commitment to your well-being, we offer a comprehensive benefits package, including but not limited to:

• 25 days holiday, plus bank holidays (pro-rata for part time and fixed term roles)
• Salary sacrifice schemes, retail vouchers – including our TechScheme which can be used on a range of gadgets such as Smart TV’s, laptops and computers or household appliances.
• Life Assurance
• Private Medical Insurance
• Dental Insurance
• Health Assessments
• Cycle-to-work scheme
• Discounted gym memberships
• Referral Scheme

You will also have the opportunity to work for a global employer who is dedicated to offering each and every employee an enjoyable, challenging and rewarding career with future career development prospects!

Equality and Diversity

The Company values the differences that a diverse workforce brings to the organisation and will not discriminate because of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race (which includes colour, nationality and ethnic or national origins), religion or belief, sex or sexual orientation (each of these being a “protected characteristic” in discrimination law). It will not discriminate because of any other irrelevant factor and will build a culture that values openness, fairness and transparency.

If you have a disability and would prefer to apply in a different format or would like to make a reasonable adjustment to enable you to make an interview please contact us at careersatWL@williamslea.com(we do not accept applications to this email address).

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