Who Are We?
Ultima Markets is a secure and regulated CFD trading gateway, offering access to 1,000+ instruments, including Forex, Commodities, Indices, and Stocks, to clients in over 170 countries. Founded in 2016, we are the Official Regional Partner of FC Internazionale Milano and the first CFD broker to support the UN Global Compact. We operate globally through entities regulated by the FCA, FSCA, and FSC, and in 2025 were honoured with 50+ global awards, including Best CFD Broker Global 2025.

To learn more about our company, please visit our website: https://www.ultimamarkets.com.

Responsibilities:
1. Employee Compensation & Benefit Management
• Assist in ensuring accurate and timely payroll processing in compliance with statutory regulations, coordinating closely with finance teams and external vendors to maintain confidentiality and integrity.
• Assist in overseeing the processing of employee expense claims in accordance with benefit policies and internal financial controls.
• Assist in maintaining and regularly updating comprehensive employee records within designated systems to support payroll accuracy and audit requirements.
• Assist in overseeing and implementing updates to employee benefit plans in line with changes in Vietnam labor laws and company policies.

2. Recruitment & Employee Onboarding
• Assist in overseeing the end-to-end recruitment process, including job postings, resume screening, proactive candidate sourcing, conducting phone screenings, coordinating interview schedules, and supporting hiring managers in candidate evaluation and selection.
• Assist in coordinating end-to-end onboarding for new hires by preparing documentation, arranging orientation sessions, and collaborating with cross-functional and regional teams (e.g. IT, HQ HR) to ensure a seamless integration process.

3. General HR Administrative Tasks
• Assist in managing accurate tracking and maintenance of employee attendance records via the designated attendance management system, providing regular reports to management.
• Assist in administering employee leave requests and approvals, ensuring adherence to company policies and relevant labor regulations, with timely reporting to management.

4. Office Operations & Vendor Management
• Oversee smooth daily office operations, coordinating maintenance, repairs, and housekeeping services to maintain an optimal work environment.
• Manage procurement and inventory control for office supplies and equipment, ensuring operational efficiency.
• Liaise with office space vendors, service providers, and external contractors to effectively manage leases, contracts, and service agreements.
• Assisting with leading projects for new office locations, ensuring alignment with company requirements, budget parameters, and operational objectives, when necessary.
• Assist in overseeing all aspects of office setup logistics, including furnishing, utilities, and infrastructure readiness, to facilitate seamless transitions, when necessary.

Requirements:
• Open to fresh graduates or candidates with 0–2 years of experience.
• Basic English proficiency for daily cross-border communication and strong interpersonal skills to collaborate seamlessly with cross-border teams. Professional English proficiency for document translation support is a strong plus.
• Willingness to learn and assist with accurate, timely payroll processing in compliance with statutory regulations and internal controls.
• Basic understanding or capability to support employee expense claims management, benefit policies, and internal financial controls.
• Detail-oriented approach to maintaining and regularly updating comprehensive employee records within designated systems.
• Eagerness to support end-to-end recruitment processes, from job postings and resume screening to candidate sourcing, phone screenings, and interview coordination.
• Strong organizational skills to coordinate end-to-end onboarding, including preparing documentation, arranging orientation sessions, and collaborating with cross-functional teams.
• Capability to manage employee attendance tracking systems and administer leave requests in adherence with labor regulations.
• Strong interpersonal and coordination skills to oversee daily office operations, vendor management, office supplies inventory, and facility maintenance.