Work Schedule

Environmental Conditions

Job Description

Join Us as a Clinical Trial Coordinator – Make an Impact at the Forefront of Innovation
We have successfully supported the top 50 pharmaceutical companies and more than 750 biotechs, spanning 2,700 clinical trials across 100+ countries in the last 5 years.

The Clinical Trial Coordinator (CTC) assists in the coordination and administration of the study activities from the start up to execution and close out, and within the Local Study Team (LST) to ensure quality and consistency of interventional study deliverables to time, cost and quality objectives.

CTCs might have different internal titles based on the experience level (CTC, Senior CTC). The experience level depends on the years of experience, performance record, level of independence to execute, ability to take on additional tasks or tutor more junior colleagues. The Director, Country Head may assign this internal title after confirmation with Senior Director, Cluster Head / Executive Director, Regional Head.

Typical Accountabilities

·    Assists in coordination and administration of clinical studies from the start-up to execution and close-out.

·    Collects, assists in preparation, reviews and tracks documents for the application process. Assists in timely submission of proper application/documents to EC/IRB and, where appropriate to Regulatory Authorities for the duration of the study.

·    Interfaces with Investigators, external service providers and CRAs during the document collection process to support effective delivery of a study and its documents.

·    Serves as local administrative main contact and works closely with the CRAs and/or the LSAD for the duration of the study.

·    Operational responsibility for the correct set-up and maintenance of the local eTMF and ISF including document tracking in accordance with ICH-GCP and local requirements.

·    Ensures essential documents under their responsibility are uploaded in a timely manner to maintain the eTMF “Inspection Readiness”.

·    Ensures that all study documents are ready for final archiving and completion of local part of the eTMF and supports the CRA in the close out activities for the ISF.

·    Contributes to the production and maintenance of study documents, ensuring template and version compliance.

·    Creates and/or imports clinical-regulatory documents into the Global Electronic Management System (e.g. ANGEL) ensuring compliance with the client Authoring Guide for Regulatory Documents.

·    Contributes to electronic applications/submissions by handling clinical-regulatory documents according to the requested technical standards i.e., Submission Ready Standards (SRS), supporting effective publishing and delivery to regulatory authorities.

·    Sets-up, populates and accurately maintains information in client tracking and communication tools (e.g. CTMS such as VCV, SharePoint, etc) and supports others in the usage of these systems (with the exception of countries where there is a specific role dedicated to set up and update the systems).

·    Prepares and/or supports contract preparation at a site level (with the exception of countries where there is a specific role dedicated to preparing site contracts).

·    Prepares/supports/performs Health Care Organisations (HCO)/Health Care Professionals (HCP) payments in accordance with local regulations.

·    Manages and contributes to coordination and tracking of study materials and equipment.

·    Coordinates administrative tasks during the study process, audits and regulatory inspections, according to company policies and SOPs.

·    Leads the practical arrangements and contributes to the preparation of internal and external meetings e.g., study team meetings, Monitors’ meetings, Investigators’ meetings. Liaises with internal and external participants and/or vendors, in line with international and local codes.

·    Prepares, contributes to and distributes presentation material for meetings, newsletters and websites.

·    Responsible for layout and language control, copying and distribution of documents. Supports with local translation and spell checks in English to/from local language, as required.

·    Responsible for printing and distribution of documents such as letters and meeting minutes, and for handling and archiving of study/country related e-mails.

·    Interfaces with Data Management Centre and/or Data Management, Global Clinical Solutions representatives to facilitate the delivery of study related documents/material.

·    Ensures compliance with client’s Code of Ethics and company policies and procedures relating to people, finance, technology, security and SHE (Safety, Health and Environment).

·    Ensures compliance with local, national and regional legislation, as applicable.

Additional country-specific tasks might be added depending on local needs.