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Job Description

KEY STAKEHOLDERS: INTERNAL

Human Resources, Employees, Compliance, Finance

KEY STAKEHOLDERS: EXTERNAL

External vendor for ESOP administration, CA, Trust Bank account

REPORTING STRUCTURE:

Manager/Senior Manager: HR

QUALIFICATION:

•Bachelor's degree in Finance, Commerce, or related field. Professional certifications (such as CS, CA, or equivalent) are a plus.

EXPERIENCE:

•At least 2 years of experience in ESOP administration or related fields, preferably in a corporate environment.

•Experience working with ESOPs in a publicly listed company.

•Prior experience in a liaison role between legal, finance, HR, compliance

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SKILLS AND COMPETENCIES

•Liaising: Networking and relationship-building with external stakeholders.

•Communication: Strong written and verbal communication skills for diverse audiences.

•Technology Proficiency: Familiarity with online ESOP administration tool.

Timeliness: Adherence to timelines as required for ESOP related transactions.

·ESOP Allocation & Transactions:

oManage ESOP grants and vesting process and documentation.

oManage the ESOP exercise process, including the issuance of options, handling transactions, and documentation.

oWork closely with internal teams to ensure smooth implementation of stock option transactions.

oPrepare and maintain accurate reports related to ESOP vesting, exercise, and forfeiture.

·ESOP Trust Management:

oHelp overseas employees in documentation for PAN issuance

oHelp and liaise with Broker for opening of demat account for overseas employees

oPrepare documentation for overseas employees at the time of exercise

oAdminister and manage all activities related to the ESOP trust, including fund management and allocation of shares.

oMonitor and track ESOP-related transactions and maintain accurate records.

·Employee Communication & Support:

oServe as the point of contact for employees with questions regarding the ESOP program, including overseas employees.

oOrganize training sessions and workshops for employees to enhance their understanding of the ESOP process.

oMaintain documentation and FAQs on the company’s ESOP platforms for easy access by employees.

·Liaison with Secretarial Team:

oCollaborate with the secretarial and legal team to ensure all regulatory and legal aspects of ESOP administration are met.

oCoordinate with the company secretary on share-related matters and required filings.

·Compliance and Reporting:

oEnsure adherence to all statutory requirements, including periodic filings and reporting with government agencies.

·Record Keeping:

oMaintain accurate and up-to-date records of all ESOP transactions, including stock option grants, exercises, and forfeitures.

oEnsure that the ESOP registry and employee stock certificates are maintained.