JLL empowers you to shape a brighter way.  

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Key Duties and Responsibilities

Canada Database Administration

• Maintain and update the Canada Database within Microsoft Lists, ensuring data accuracy and completeness
• Load and organize backup files in designated Box folders according to established protocols
• Monitor data integrity and resolve discrepancies in the MS List database
• Generate reports from MS List as needed for operational review
• Archive historical data and maintain documentation in PDF/Word formats

Expense Report Processing

• Generate expense reports for Canadian operations by extracting data from Box folders
• Process and upload expense documentation to PeopleSoft financial system
• Verify receipt documentation (JPG/PDF format) for completeness and compliance
• Reconcile expense reports between Box folders and PeopleSoft entries
• Maintain organized filing system for expense documentation and supporting receipts

Project Setup Coordination

• Receive and process project setup requests from appraisers via email
• Create new projects in Daelio or PSUF (Project Setup Form) systems based on approved requests
• Transfer project information across systems: Box Folder → VRA (Valuation Request Application) → MS List
• Coordinate with finance team through VRA for financial handling and approvals
• Manage project re-engagement processes for project number issuance
• Ensure all project setup documentation is properly filed and accessible

General Administrative Support

• Maintain organized digital filing systems across Box, MS List, and other platforms
• Respond to inquiries regarding project status, expense processing, and database information
• Support quality control efforts by reviewing data accuracy across all systems
• Collaborate with cross-functional teams to resolve operational issues
• Follow established procedures and workflows for all data management activities

Required Skills and Competencies

• Proficiency in Microsoft Lists, PeopleSoft, Box, and project management systems (Daelio/PSUF)
• Strong attention to detail and data accuracy
• Excellent organizational and time management abilities
• Effective written and verbal communication skills
• Ability to manage multiple priorities and meet deadlines

Location:

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements.  We’re interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may email us at [email protected]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.