Position Summary:

The Executive Assistant role will report to the Chief Business Officer (CBO) and will act as a partner to executives across the office of the CBO, including Corporate Communications, Portfolio & Program Management, and Business Development & Alliance Management functions. This role is ideal for someone who thrives in fast-moving environments, brings structure to ambiguity, and can seamlessly shift between executive support and operational coordination. This role enables leadership to stay focused on strategy and growth by ensuring administrative priorities and cross-functional initiatives continue moving forward despite ambiguity and shifting priorities.

Responsibilities

Executive & Leadership Support

• Manage complex executive calendars, travel, expense reporting, and meeting prioritization.
• Prepare briefing notes and key materials for internal and external meetings.
• Coordinate meetings and track action items.
• Help track department budgets.

Project & Operational Coordination

• Support portfolio/program management activities and cross-functional coordination.
• Track priorities, risks, and dependencies across initiatives.

Communications & Corporate Initiatives

• Support internal communication platforms and staff company-wide events.
• Oversee scheduling of corporate-wide events and event management.
• Manage contracts and SOWS with external consultants and speakers.
• Coordinate with other EAs on internal events.

Business Development Support

• Coordinate materials and logistics for business development meetings and partner interactions.
• Assist with coordination of external conferences, partner meetings, and other business development engagements.
• Support diligence processes by organizing materials, timelines, and internal coordination.
• Assist in tracking BD opportunities and maintaining internal trackers.

Qualifications:

• BA/BS degree with 2-3+ years of experience supporting senior executives or leading operational coordination in biotech, consulting, or high-growth environments.
• Experience supporting business development, strategy, or corporate functions preferred.
• Strong organizational skills and comfort managing multiple priorities that change quickly.
• Clear, concise communicator who can work effectively across functions and levels.
• Proactive, resourceful, and comfortable operating with limited direction.
• Demonstrates a high level of discretion, ownership, and accountability when handling sensitive information and supporting executive-level priorities.
• Highly proficient with productivity and collaboration tools including Microsoft Office (Excel, PowerPoint), Slack, Box, and modern AI productivity tools (e.g., ChatGPT, Claude).