At Zaelab, we’re building a team of talented people who are passionate about solving complex challenges and delivering exceptional outcomes for our clients. As a remote-first consulting company, we believe great hiring is fundamental to our continued growth.

The Talent Acquisition Coordinator plays a critical role in ensuring our hiring process runs smoothly from start to finish. Reporting to the Talent Acquisition team, you’ll partner closely with recruiters, hiring managers, and candidates to coordinate interviews, manage recruiting operations, and deliver an outstanding candidate experience.

This role owns interview scheduling across multiple regions and time zones while supporting the day-to-day operations that keep our recruiting process moving efficiently. You’ll help remove administrative burden from recruiters, improve hiring velocity, and contribute to a seamless experience for candidates and hiring teams alike.

What You’ll Do:

Interview Scheduling

• Own end-to-end interview scheduling across multiple regions and time zones.
• Coordinate calendars for candidates, recruiters, hiring managers, and interview panels.
• Schedule recruiter screens, technical interviews, panel interviews, and executive interviews.
• Resolve scheduling conflicts and ensure interviews run smoothly.

Candidate Experience

• Serve as the primary scheduling contact for candidates.
• Provide timely, professional communication throughout the interview process.
• Deliver a seamless and positive candidate experience.

Recruiting Operations

• Maintain interview stages and scheduling information within the ATS.
• Monitor recruiting inboxes and follow up on interview feedback and scorecards.
• Support offer coordination and other recruiting administration as needed.

Process Improvement

• Help improve recruiting processes and scheduling efficiency.
• Identify opportunities to automate administrative tasks and streamline workflows.
• Create documentation and best practices that support a scalable recruiting function.

Requirements

• 1+ years of experience in Recruiting Coordination, Talent Acquisition Coordination, HR Coordination, Executive Scheduling, Recruiting Operations, or a similar administrative role.
• Experience scheduling interviews across multiple time zones.
• Outstanding organizational skills with exceptional attention to detail.
• Strong written and verbal English communication skills (C1 level).
• Comfortable interacting with candidates, executives, and senior leaders.
• Ability to manage multiple competing priorities in a fast-paced environment.
• Highly proactive, resourceful, and able to work independently.

Preferred Qualifications

• Experience supporting a recruiting or Talent Acquisition team.
• Experience working in consulting, technology, SaaS, or professional services.
• Experience with Applicant Tracking Systems (Workable preferred).
• Familiarity with Google Workspace, Microsoft Outlook, Slack, Zoom, Microsoft Teams, and scheduling platforms.

Benefits

• Unlimited Vacation/PTO
• Fully remote and distributed teams
• Paid Parental Leave
• Ongoing training and education opportunities
• 0% Bureaucracy Culture - Focus is on responsibilities, not title

Like what you see but don’t meet every requirement? Apply anyways! Studies have shown that various groups (women and people of colour) are less likely to apply to jobs unless they meet every requirement. At Zaelab, we’re committed to building and fostering an inclusive accessible environment, where all employees feel valued, respected and supported. We are dedicated to creating a culture with a diversity of talented individuals who join, stay, and work in an environment that enables them to thrive.

Zaelab is proud to be an equal-opportunity employer. We are committed to providing accommodations. If you require accommodation, we will work with you to meet your needs. We use Certn to confirm the identity and employment eligibility of all new USA hires.

Please rest assured that we’ll treat any information you share with us with the utmost care, only use your information for recruitment purposes and will never sell it to other companies for marketing purposes. Please review our privacy policy for future information LINK