We are seeking a highly organized Office Manager to take ownership of day-to-day workplace operations for a professional office environment in central Paris. This role is ideal for someone who enjoys creating structure, improving office processes, and ensuring employees and visitors have a smooth, professional experience. You will play a key role in supporting leadership, coordinating vendors, maintaining office standards, and keeping the workplace running efficiently. This is a fully on-site position based in central Paris

Nous recherchons un Office Manager très organisé pour piloter les opérations quotidiennes d’un environnement de bureau professionnel à Paris. Ce poste convient à une personne qui aime créer de la structure, améliorer les processus administratifs et garantir une expérience fluide et professionnelle pour les collaborateurs et les visiteurs. Vous jouerez un rôle clé dans le soutien à l’équipe de direction, la coordination des prestataires, le maintien des standards du bureau et le bon fonctionnement quotidien de l’environnement de travail. Ce poste est basé à Paris, en présentiel.

Key Responsibilities

• Manage daily office operations, ensuring the workplace is organized, professional, compliant, and fully operational
• Act as the main point of contact for office vendors, suppliers, facilities providers, landlords, and maintenance contractors
• Coordinate office supplies, equipment, meeting rooms, access badges, mail, courier services, and general administrative needs
• Support leadership with scheduling, meeting preparation, travel coordination, and internal office communications
• Oversee health, safety, security, and workplace compliance processes in line with French requirements
• Manage reception processes, visitor coordination, and office hospitality standards
• Support onboarding logistics for new employees, including equipment, workspace setup, and office orientation
• Track office budgets, invoices, purchase orders, and recurring supplier agreements
• Identify opportunities to improve office workflows, documentation, and internal service standards
• Support internal events, team meetings, workshops, and leadership sessions as required

Responsabilités principales

• Gérer les opérations quotidiennes du bureau, en veillant à ce que l’environnement de travail soit organisé, professionnel, conforme et pleinement opérationnel
• Agir comme point de contact principal pour les prestataires, fournisseurs, services généraux, bailleurs et intervenants de maintenance
• Coordonner les fournitures de bureau, les équipements, les salles de réunion, les badges d’accès, le courrier, les services de messagerie et les besoins administratifs généraux
• Soutenir l’équipe de direction dans la gestion des agendas, la préparation des réunions, l’organisation des déplacements et les communications internes
• Superviser les processus liés à la santé, la sécurité, la sûreté et la conformité du lieu de travail selon les exigences françaises
• Gérer l’accueil, la coordination des visiteurs et les standards d’hospitalité au bureau
• Soutenir la logistique d’intégration des nouveaux collaborateurs, y compris l’équipement, l’installation du poste de travail et l’orientation au bureau
• Suivre les budgets du bureau, les factures, les bons de commande et les accords récurrents avec les fournisseurs
• Identifier les opportunités d’amélioration des flux de travail, de la documentation et des standards de service interne
• Soutenir l’organisation d’événements internes, de réunions d’équipe, d’ateliers et de sessions de direction selon les besoins

Requirements

• Degree or diploma in Business Administration, Office Management, Hospitality, or a related field preferred
• Fluent in English and French, written and verbal
• Proven experience in office management, facilities coordination, executive support, or business administration
• Strong organizational skills with the ability to manage multiple priorities at once
• Experience coordinating vendors, invoices, supplies, and office service providers
• Professional communication style with strong attention to detail
• Confident using Microsoft Office, shared calendars, expense tools, and administrative systems
• Comfortable working fully on-site and being the first point of contact for workplace matters

Preferred Qualifications

• Experience in a corporate, regulated, or international office environment
• Prior exposure to health and safety administration or facilities compliance
• Experience supporting senior leaders or executive teams
• Familiarity with procurement, invoice approvals, and supplier contract tracking
• Experience helping improve office procedures or employee workplace experience

Exigences

• Diplôme en administration des affaires, gestion de bureau, hôtellerie ou domaine connexe souhaité
• Maîtrise du français et de l’anglais, à l’écrit comme à l’oral
• Expérience confirmée en office management, coordination des services généraux, assistance de direction ou administration d’entreprise
• Solides compétences organisationnelles et capacité à gérer plusieurs priorités simultanément
• Expérience dans la coordination de prestataires, de factures, de fournitures et de services de bureau
• Communication professionnelle avec une grande attention aux détails
• Bonne maîtrise de Microsoft Office, des calendriers partagés, des outils de notes de frais et des systèmes administratifs
• Capacité à travailler pleinement en présentiel et à être le premier point de contact pour les sujets liés au bureau

Qualifications souhaitées

• Expérience dans un environnement corporate, réglementé ou international
• Exposition à l’administration santé et sécurité ou à la conformité des services généraux
• Expérience dans le soutien à des dirigeants ou à une équipe de direction
• Familiarité avec les achats, les validations de factures et le suivi des contrats fournisseurs
• Expérience dans l’amélioration des procédures de bureau ou de l’expérience collaborateur

Benefits

• Base Salary: €40,000 to €55,000 gross per annum, commensurate with experience
• Leave: 25 days paid annual leave in line with French statutory entitlements, plus RTT days applicable to the role
• Location: Paris, France, on-site

Avantages

• Salaire de base : 40 000 € à 55 000 € brut par an, selon l’expérience
• Congés : 25 jours de congés payés conformément aux dispositions légales françaises, plus jours de RTT applicables au poste
• Localisation : Paris, France, en présentiel

Keller is a recruitment agency that provides services to clients ranging from startups and non profits to multinational corporations. Keller emphasizes ethical search processes, attentive candidate care, and leadership placements that support long-term client outcomes.

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Keller Executive Search: Recruitment and Headhunting Paris

Equal Employment Opportunity and Non-Discrimination Policy

Equal Employment Opportunity

Keller Executive Search and our clients are Equal Opportunity Employers. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, nationality, age, disability, genetic information, or any other protected characteristic under applicable EU and national laws.

Commitment to Diversity

We are committed to fostering diverse, inclusive, and respectful workplaces where all individuals are valued and supported.

Reasonable Accommodations

Reasonable accommodations will be provided to individuals with disabilities in accordance with applicable EU and national laws.

Compensation Transparency

Compensation will be disclosed in accordance with applicable legal requirements. We support pay transparency and equal pay for equal work.

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Workplace Harassment

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Use of Artificial Intelligence in Recruitment

AI tools may be used to support candidate screening and evaluation. AI is used solely to assist human decision-making and is never used to automatically reject candidates or make final hiring decisions. All hiring decisions are made by qualified professionals.

Employee Representation

We respect employees' rights to participate in works councils and other legally recognized forms of employee representation.

Country-Specific Compliance

While this policy provides an EU-wide framework, local employment laws may vary by country. Accordingly:

• We comply with all applicable national laws and regulations.
• Country-specific policy addenda are maintained where required.
• Local-language versions of policies will be provided where legally required.
• Candidates will be informed of relevant local employment laws during the recruitment process.
• Country-specific requirements are reviewed and updated regularly.
• Where national laws provide greater protections, those laws will prevail.
• Additional disclosures may be provided regarding pay transparency, working time, collective bargaining, data privacy, whistleblower protections, and other locally required matters.
• Information on country-specific policies is available by contacting assistance@kellerexecutivesearch.com.

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We do not request, require, or discriminate based on genetic information except where permitted by law.

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Notice to Applicants

This position may be with Keller Executive Search or one of our clients. The specific employer will be identified during the recruitment process. Employment terms and legal requirements may vary based on employer and location.