For ambitious, culturally diverse, curious minds seeking booming careers, Job Duck unlocks and nurtures your potential. We connect you with rewarding, remote job opportunities with US-based employers who recognize and appreciate your skills, allowing you to not just survive but thrive.

As a lifestyle company, we ensure that everybody working here has a fantastic time, which is why we’ve earned the Great Place to Work Certification every year since 2022!

Job Description:

Join Job Duck as a Legal Assistant and play an important role in supporting a busy litigation practice through exceptional organization, communication, and attention to detail. In this position, you will help keep cases moving forward by managing administrative legal tasks, maintaining accurate records, monitoring deadlines, and coordinating critical case information. You will work closely with attorneys and paralegals while contributing to an environment where accuracy, accountability, and initiative are highly valued. This opportunity is ideal for a proactive professional who enjoys taking ownership of their work, thrives in a fast paced setting, and is committed to providing dependable legal support.

Monthly Compensation: 1,150 to 1,220

Responsibilities include, but are not limited to:

• Maintain accurate and up to date information within the firm's practice management system.

• Seek clarification when instructions are unclear and apply feedback to improve future performance.

• Proactively identify work opportunities and offer assistance to team members when needed.

• Organize, label, and maintain legal files and case documentation.

• Prepare basic legal documents and correspondence using approved templates.

• Add hearings, meetings, deadlines, and case related events to firm calendars.

• Proactively monitor upcoming deadlines and communicate with attorneys and paralegals regarding pending tasks.

• Support multiple active matters while managing competing priorities and deadlines.

• Maintain confidentiality and professionalism when handling sensitive legal information.

• Provide administrative and legal support to attorneys and paralegals.

• Support prospective client screening activities following training and established procedures.

• Conduct approximately three to four outbound follow up calls per week to prospective or existing clients as needed.

• Assist with prospective client scheduling and follow up activities.

• Follow up with clients regarding outstanding documentation and case related requirements.

• Send routine correspondence to clients, opposing counsel, and other parties as directed.

• Take accurate notes during internal meetings and case discussions.

• Assist with preparing timelines and organizing information related to active matters.

• Review documents carefully to ensure accuracy before submission or distribution.

• Update forms, pleadings, and legal documents with case specific information.

• Enter and update client information, contact details, case information, and important dates.

Requirements:

Previous experience as a Legal Assistant, Administrative Assistant, Litigation Assistant, or similar support role preferred
• Plaintiff side litigation experience preferred but not required
• Strong organizational and time management skills
• Exceptional attention to detail and accuracy
• Excellent verbal and written communication skills in English
• Ability to manage multiple priorities and meet deadlines
• Ability to work independently while collaborating effectively with a legal team
• Professional judgment and discretion when handling confidential information
• Comfortable communicating with clients and external parties via phone and email
• Ability to receive feedback constructively and apply it to future work

Timezone and Schedule

• Pacific Standard Time (PST)
• Monday through Friday
• 8:00 AM to 5:00 PM PST

Software and Tools

• Practice Management System
• CRM Platform
• VOIP Phone System
• Email Platform
• Calendar Management Tools
• Internal Communication Tools
• Microsoft Office Suite or Google Workspace

Work Shift:

Languages:

Ready to dive in? Apply now and make sure to follow all the instructions! 

Our application process involves multiple stages, and submitting your application is just the first step. Every candidate must successfully pass each stage to move forward in the process.

Please keep an eye on your email and WhatsApp for the next steps. A recruiter will be assigned to guide you through the application process. Be sure to check your spam folder as well.