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The Tumor Registrar position is responsible for the performance of advanced technical work in coding and qualitative analysis of medical records for all patients diagnosed, seen or treated with malignant or benign reportable disease in accordance with American College of Surgeons Commission on Cancer (ACoS CoC) and Florida Cancer Data System (FCDS) guidelines at UM Sylvester Cancer Center, UM Hospital and Bascom Palmer Eye Institute. This includes performing various technical duties including but not limited to case finding, data collection, abstracting (Analytic cases only), data analysis, data entry, follow up, quality control, chart retrieval, chart review, report writing, typing of letters and documents, Annual Reports, Tumor Boards/Tumor Board Grid, Survivorship Care Plan, Cancer Committee and related Committees, data submission to State/National Cancer Data Base, Cancer Program Practice Profile Reporting (CP3R), Rapid Quality Reporting System (RQRS) and PCHQR.  Interact with navigators, physicians, nurses, and all other necessary individuals to successfully achieve and maintain CoC and FCDS compliance.  Answer phones and performance of related duties as assigned. Attendance at seminars, workshops, tumor boards, cancer conferences, Network Cancer Committee and its sub committees and other Tumor Registry related training and educational programs is required for ongoing education.   

The Tumor Registrar is responsible for maintaining current knowledge and practice in compliance with standards established by the American College of Surgeon’s Commission on Cancer and the Cancer reporting laws according to Florida Statutes.

The Tumor Registrar must respect the rights and privacy of others at all times, including the confidentiality of patient information in accordance with established administrative policies and procedures, regulatory standards and guidelines, and governmental rules and regulations.

CORE JOB FUNCTIONS                                                                                                          

Case finding and Abstracting

• Screen and carefully review Suspense files and other sources to identify eligible cases for abstracting in compliance with Commission on Cancer (CoC) and Florida Cancer Data System (FCDS) guidelines.
• Place all ineligible cases into the Non Reportable File in the METRIQ Database.
• Identify, review and abstract inpatient and outpatient medical records with Tumor Registry eligibility criteria for Non Analytic cases only.
• Enter abstracted data into Tumor Registry’s electronic database.  Ensure completeness, accuracy, and timeliness of data entered.
• Follow-up with physicians, healthcare providers, family members, patient or other reliable resources for clarification of missing and/or incomplete information.
• Utilize appropriate and approved coding resources; e.g., American College of Surgeons Commission on Cancer, Florida Cancer Data System, etc.
• Prepare statistical reports, as requested, utilizing abstracted data for internal, external, FCDS, NCDB reporting. 
• Assist with preparation of charts, tables, graphs, analysis, etc.
• Interact with navigators, physicians, nurses, and all other necessary individuals to ensure compliance with standards of care.

Follow-up

• Assist with follow-up and tracking of cancer patients to determine current health status/outcome of eligible patients.
• Update Tumor Registry database with follow-up information.

§Prepare and submit follow-up data to other agencies as required.

Quality Control & Professional Development

• Participate in departmental and organizational performance improvement activities.
• Review and correct registry data edits and errors for complete and accurate data.
• Attend and actively participate, as appropriate, in conferences, seminars, committee meetings and other educational activities to enhance professional growth and development.

Rapid Quality Reporting System (RQRS)/CP3R/PCHQR

Perform all RQRS/CP3R/PCHQR responsibilities including case finding, abstracting (Non Analytic cases only), follow up, etc. for all eligible cases meeting RQRS/CP3R/PCHQR reporting requirements.  Interact with navigators, physicians, nurses, and all other necessary individuals to successfully achieve and maintain RQRS/CP3R/PCHQR compliance.  Identify all eligible cases by reviewing the Suspense file on a daily basis.

• Abstract all eligible Non Analytic cases within one month from date of first contact with our institution in accordance with Florida Cancer Data System and Commission on Cancer guidelines.
• Create a file of abstracted cases and submit to RQRS/CP3R/PCHQR monthly.
• Perform quality control and correct all errors and data edits.
• Monitor RQRS/CP3R/PCHQR dashboards to ensure compliance with standards of care for all cases.
• Work closely and communicate with physicians, nurses, navigators and other related staff to capture all relevant data and to ensure concordance with all measurable standards of care.
• Re-abstract all eligible cases to extract required treatment, cancer status, patient status, and outcome information as often as needed (once every 4 – 6 weeks in most cases) until all required information has been completed.
• Re-submit all re-abstracted cases to RQRS/CP3R/PCHQR monthly, updating the information in RQRS to demonstrate concordance with the measures followed.

Other

• Perform all related tasks and duties as required.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

CORE QUALIFICATIONS                                                                                                         

Education:

Minimum Associates Degree required

Certification and Licensing:

Certified Tumor Registrar (CTR) - National Cancer Registrars AssociationCertified Tumor Registrar (CTR) - National Cancer Registrars Association.

Certified Tumor Registrar eligibility preferred.

Experience:

Minimum one year of Tumor Registry or related experience required.

Knowledge, Skills and Attitudes: 

• Knowledge of medical terminology, anatomy & physiology, SEER staging, TNM staging, Collaborative staging, ICD-9, ICD-10 and ICD-O-3 coding required.
• Excellent typing and computer skills including Microsoft Word, Excel, Power Point, and Tumor Registry software required.
• Excellent verbal and written communication skills required. 

The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.

UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.

The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law.

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