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The stated pay scale reflects the range that Sharp reasonably expects to pay for this position.  The actual pay rate and pay grade for this position will be dependent on a variety of factors, including an applicant’s years of experience, unique skills and abilities, education, alignment with similar internal candidates, marketplace factors, other requirements for the position, and employer business practices. 

What You Will Do
Under the direction of Department Manager, performs those duties directly involved in maintaining a cancer related data collection system. Meets/exceeds standards as set by the American College of Surgeons (ACoS) and the Cancer Reporting in California: Abstracting and Coding Procedures for Hospitals.

Supports Sharp HealthCare quality outcomes reporting, multidisciplinary cancer conferences and a variety of reports and studies required for Commission on Cancer (CoC) Accreditation.


Required Qualifications

• Other : completion of training course for Tumor Registry.
• Experience with medical records and tumor registry.

Preferred Qualifications

• H.S. Diploma or Equivalent
• Oncology Data Specialist (ODS) - National Cancer Registrars Association -PREFERRED

Other Qualification Requirements

• High School Diploma or equivalent; or 5 years of related experience may substitute for High School Diploma or equivalent. - Required

• Currently enrolled in or graduated from an NCRA accredited program. ODS must be obtained within one year of program completion (graduation from the NCRA accredited program). Department to track and maintain this certification. - Required

Essential Functions

• Abstract Accuracy
  Analyzes each medical record and completes all data fields of patient abstract in accordance with current ACoS and CCR requirements and Sharp assigned data fields.
  Meets the monthly abstracting goals to maintain concurrent abstracting.
  Reviews 100% of completed abstracts for accurate reporting of the 26 data items collected by CCR and the 11 ACoS/CoC elements.
  Discrepancy reports completed within time limits.
• Data Collection and Management
  Proficient in use of software application used for data collection and reporting.
  Conducts visual and/or comparative review of path reports and disease index from current list of reportable diseases published by CCR and ACoS for case finding, concurrent abstracting and follow up.
  Accurately codes and enters data into the database fields as determined by the type of information obtained.
  Provides reports/follow up data to various customers (Administration, reporting agencies, other sources) as requested within time frames.
  Maintains Request Log as required by ACoS.
  Confidentiality of records/data maintained per Sharp Compliance policy/procedure.
• Data Reporting
  CoC/NCDB:
  Accurately reports annual follow up of eligible patients in database according to ACoS and CCR standards.
  Achieves monthly follow up goals.
  Reports program data for RCRS to support concurrent abstracting and real time treatment reporting.
  Sharp HealthCare Program reporting:
  Provides patient data reports to measure compliance with NCCN guidelines, Choosing Wisely recommendations and other national benchmarks for oncology performance.
  Supports CoC annual reports for pathology (CAP), cancer conference annual report, Breast surgery and operative standard reports for cancer surgeries, clinical trials and genetic reports as requested.
  Provide data for feasibility studies for clinical trials implementation.
  Provide reports for physician performance dashboards for oncology quality outcomes.
  Supports program goals for accreditation and multiple annual studies.
• Physician and Administrative
  Cancer conferences:
  Organizes meeting invitations, ensures room setups, equipment are prepare for weekly cancer conference participation.
  Coordinates weekly case list for presentations, communicating with radiology and pathology for case preparation and participation.
  Records moderator data for each case in approved confidential database for permanent record for the registry, as required per ACoS. Data may include stage, treatment options, prospective/retrospective cases.
  Compiles annual statistics regarding the number of cases presented, top disease sites presented and physician participation, in coordination with Sharp CME.
  Meetings/Accreditation support:
  Attend weekly meetings to support program accreditation, presentations, studies and other oncology program goals.
• Professional Competency
  ODS (Oncology Data Specialist) must be obtained within one year of program completion (graduation from the NCRA accredited program). Department to track and maintain this certification. - Required

Knowledge, Skills, and Abilities

• Competent in online platforms and communication tools.
• Competent in the use of MS office suite tools (Outlook, word, excel, teams, powerpoint, etc.)

Sharp HealthCare is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, gender, gender identity, sexual orientation, age, status as a protected veteran, among other things, or status as a qualified individual with disability or any other protected class