Sulzer is a leading engineering company with a proud heritage of innovation. Join our global team to grow your expertise and develop innovative solutions that enable a prosperous and more sustainable society.

About the role

Job Summary
The Sr. Administrator is responsible for performing a variety of administrative tasks with minimal supervision. This role follows established procedures and provides support across departments, ensuring efficient office operations.
This job profile is intended for experienced professional-level staff that generally works autonomously and only requires closer supervision in non-routine situations.

Main tasks and responsibilities:

- On-time preparation and submittal of quotation/tenders to customer.

- Attend to customer technical and commercial meetings (pre-bid)

- Download, organize, and distribute tender documents to relevant stakeholders.

- Maintain a tender register and track submission deadlines.

- Coordinate tender document meetings and communication among departments.

- Prepare and compile tender submission packages.

- Manage revisions and version control of tender documents.

- Verify completeness of bid documentation before submission.

- Organize company credentials, certifications, licenses, and supporting documents required for tenders.

- Maintain electronic and physical filing systems for all tender-related records.

- Support internal teams in collecting technical and commercial information.

- Prepare bid submission checklists.

- Upload and submit bids through online procurement portals.

- Arrange hard-copy submissions when required.

- Ensure bids are submitted on time and in accordance with client requirements.

- Keep records of submission acknowledgments and confirmations.

- Maintain tender status reports and bid schedules.

- Update Tendering Manager on tender progress and submission status.

- Track award notifications and post-tender activities.

- Generate tender monthly reports

- Ensure compliance with company policies and tender procedures.

- Maintain confidentiality of commercial and technical information.

Competencies and behaviour required:

- Communication skills

- Negotiating skills

- Influencing and persuasion skills

- Customer service skills

- Cultural awareness

- Willingness to travel

- Ability to act independently

-  Flexibility and ability to adapt to change

-  Initiative, pro-active with good attitude

- Able to handle SAP for Order Entry Processing.

Education requirements:

- Diploma in Mechanical Engineering or with relevant good experience

 

Job experience:

- Preferably with 2 years above tendering experience

What we offer you

Career Opportunities

Medical Benefit

Saving Plan

Sulzer is an equal opportunity employer. We believe in the strength of a diverse workforce and are committed to offering an inclusive work environment.
 

We are proud to be recognized as a Top Employer 2026 in Brazil, Canada, China, Finland, Germany, Ireland, Mexico, Switzerland, South Africa, the UK and the USA.