Job Description

PRIMARY FUNCTION

Supervising Subcontract Administrators that require managing various complex government or commercial contracts such as CPFF, T&M, FFP from cradle to grave.  The Subcontracts Manager conducts administration of government and commercial subcontracts.

ESSENTIAL FUNCTIONS

• Strategic Leadership: Provide strategic oversight of the subcontract administration process, including the development and execution of subcontracting strategies that align with organizational objectives and project requirements.
• Complex Negotiations: Lead high-level negotiations for complex subcontracts, ensuring favorable terms and compliance with FAR, DFARS, and other regulatory requirements. Navigate challenging contractual issues with subcontractors and internal stakeholders.
• Risk Management and Compliance Oversight: Identify and assess risks related to subcontractor performance and compliance. Develop and implement risk mitigation strategies, ensuring adherence to all contractual obligations and regulations.
• Cross-Functional Collaboration: Act as a key liaison between subcontractors, internal departments (such as legal, finance, and project management), and government clients. Facilitate communication and collaboration to ensure project success.
• Policy Development and Implementation: Develop, update, and implement subcontracting policies and procedures to enhance efficiency, compliance, and best practices within the organization.
• Mentorship and Team Development: Provide leadership and mentorship to junior and mid-level subcontract administrators. Foster a culture of continuous improvement and professional development within the team.
• Performance Monitoring and Reporting: Oversee the monitoring of subcontractor performance against contractual requirements and performance metrics. Prepare and present detailed reports on subcontract performance and compliance to senior management and stakeholders.
• Audit Coordination: Lead internal and external audits related to subcontract administration. Address audit findings and implement necessary corrective actions to ensure compliance and improve processes.
• Subcontract Closeout Management: Manage the closeout process for subcontracts, ensuring all contractual requirements are fulfilled, deliverables are received, and final payments are processed in accordance with company policies and regulatory standards.

SUPERVISORY RESPONSIBILITIES

This position has the responsibility and authority to carry out assigned tasks.    

KNOWLEDGE, SKILLS, & ABILITIES:

• Supervise Subcontract Administrators to ensure compliance with customer, contractor and corporate obligations.
• Advanced Regulatory Knowledge: Comprehensive understanding of FAR, DFARS, and government procurement regulations. Proven ability to navigate complex regulatory frameworks.
• Exceptional Negotiation Skills: Proven experience leading negotiations for complex and high-value subcontracts, with a focus on risk management and compliance.
• Analytical and Strategic Thinking: Strong analytical skills, with the ability to assess risks, develop strategies, and make informed decisions.
• Excellent Communication Skills: Outstanding verbal and written communication skills, with the ability to effectively present information to diverse audiences, including senior executives and government officials.
• Technical Proficiency: Proficient in Microsoft Office Suite (Excel, Word, Outlook) and experienced with contract management software.

REQUIRED QUALIFICATIONS: 

• Education: Bachelor’s degree in Business Administration, Contract Management, Supply Chain, or a related field; Master’s degree is highly preferred. (Equivalent experience may be considered.)
• Experience: Minimum of 7-10 years of experience in subcontract administration or subcontracts management, with significant experience in government contracting environments.
• Leadership and Management Experience: Strong leadership skills with experience managing and developing teams. Ability to foster a collaborative work environment and drive results.

PREFERRED QUALIFICATIONS: 

• Certifications: Certified Professional Contracts Manager (CPCM), Certified Federal Contracts Manager (CFCM), or other relevant certifications preferred.
• Clearance: Active security clearance (e.g., Secret, Top Secret) or the ability to obtain a security clearance if required.
• Industry Expertise: Extensive experience in specific sectors such as defense, aerospace, IT, or other regulated government industries.
• Advanced Systems Knowledge: Familiarity with advanced contract management systems and tools for performance tracking, compliance management, and reporting

PREFERENCE STATEMENT
Preference will be given to Calista shareholders and their descendants and to spouses of Calista shareholders, and to shareholders of other corporations created pursuant to the Alaska Native Claims Settlement Act, in accordance with Title 43 U.S. Code 1626(g).

EEO STATEMENT
Additionally, it is our policy to select, place, train and promote the most qualified individuals based upon relevant factors such as work quality, attitude and experience, so as to provide equal employment opportunity for all employees in compliance with applicable local, state and federal laws and without regard to non-work related factors such as race, color, religion/creed, sex, national origin, age, disability, marital status, veteran status, pregnancy, sexual orientation, gender identity, citizenship, genetic information, or other protected status. When applicable, our policy of non-discrimination applies to all terms and conditions of employment, including but not limited to, recruiting, hiring, training, transfer, promotion, placement, layoff, compensation, termination, reduction in force and benefits.
 
REASONABLE ACCOMMODATION
It is Calista and Subsidiaries' business philosophy and practice to provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities.
 
The statements contained in this job description are intended to describe the general content and requirements for performance of this job.  It is not intended to be an exhaustive list of all job duties, responsibilities, and requirements.
 
This job description is not an employment agreement or contract. Management has the exclusive right to alter the scope of work within the framework of this job description at any time without prior notice.