The Senior Administrative Assistant provides high-level administrative, organizational, and operational support to the SVP, Corp Communications and the broader team. This individual serves as a trusted partner who anticipates needs, exercises sound judgment, and helps the leader remain prepared, informed, and focused on the highest-priority activities.

The ideal candidate is an exceptional communicator who can quickly absorb information, identify key points, and prepare concise, accurate summaries. They bring strong interpersonal skills, proactive problem-solving capabilities, meticulous attention to detail, and a professional presence. The successful candidate will be comfortable operating in a fast-paced, highly confidential environment and interacting with senior leaders and stakeholders across the organization.

RESPONSIBILITIES

Executive Support and Prioritization

• Provide comprehensive administrative and organizational support to SVP, Corporate Communications.
• Anticipate the leader’s needs, identify potential issues, and proactively recommend or implement solutions.
• Manage a complex and frequently changing calendar, including scheduling, meeting prioritization, conflict resolution, and preparation time.
• Serve as a central point of coordination for the team.
• Handle sensitive and confidential information with exceptional discretion, judgment, and integrity.

Briefing, Synthesis, and Meeting Preparation

• Review emails, reports, presentations, meeting materials, and other business documents to identify key themes, decisions, risks, and action items.
• Prepare concise written summaries, executive briefings, talking points, agendas, and background materials.
• Distill complex or lengthy information into clear, accurate, and actionable takeaways.
• Coordinate the preparation and distribution of meeting agendas and supporting materials.
• Attend selected meetings as appropriate, capture decisions and action items, and help drive timely follow-through.
• Proofread and quality-check documents and presentations for clarity, accuracy, consistency, and executive readiness.

Stakeholder Management and Communication

• Communicate professionally and confidently on behalf of the leader, using sound judgment regarding tone, timing, and level of detail.
• Navigate complex stakeholder dynamics with diplomacy, composure, tact, and discretion.
• Represent the leader and the function with credibility and a strong professional presence.
• Facilitate efficient communication and information flow across teams and organizational levels.
• Respond appropriately to urgent or sensitive matters and escalate issues when necessary.

Meetings, Travel, and Administrative Operations

• Coordinate domestic and international travel, including itineraries, transportation, accommodations, visas, and related logistics.
• Process and reconcile expense reports accurately and on time.
• Coordinate meetings and videoconferences, including room reservations, invitations, technology requirements, and attendee logistics.
• Manage invoices, approval requests, and other administrative processes.
• Support team meetings, leadership presentations, special events, and other business activities as required.

QUALIFICATIONS

Required Qualifications

• Demonstrated experience providing high-level administrative support to a senior executive or functional leader.
• Excellent written and verbal communication skills.
• Strong interpersonal skills and the ability to build credibility and trusted relationships across organizational levels.
• Highly proactive, resourceful, and solutions-oriented, with the ability to anticipate needs and act without requiring extensive direction.
• Exceptional organizational, prioritization, and time-management skills.
• Meticulous attention to detail and a consistently high level of accuracy.
• Strong professional presence, judgment, diplomacy, and composure.
• Ability to manage multiple priorities and adapt quickly in a dynamic, fast-paced environment.
• Demonstrated discretion and integrity when handling confidential or sensitive information.
• Strong follow-through, accountability, and ownership of responsibilities.
• Proficiency with Microsoft Outlook, Word, PowerPoint, Excel, Teams, and related productivity tools.

Preferred Qualifications

• Bachelor’s degree or equivalent combination of education and relevant professional experience.
• 5+ Years of experience supporting an executive in a complex, global, or matrixed organization.
• Experience preparing executive briefings, summaries, presentations, or meeting materials.
• Experience coordinating across multiple time zones and managing domestic and international travel.
• Familiarity with expense reporting, invoice processing, purchase orders, and corporate administrative systems.

Sony Pictures Entertainment is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, national origin, disability, veteran status, age, sexual orientation, gender identity, or other protected characteristics.

SPE will consider qualified applicants with arrest or conviction records in accordance with applicable law.

Sony Pictures does not allow audio recording, video recording or use of AI note-taking tools during interviews. Please be aware these tools may be enabled as a default and can be difficult to disable once the interview has started, so we recommend you check your device and disable these tools prior to the start of your interview. If recording or the use of the tools occurs during the interview and cannot be promptly turned off or disabled, the interviewer may end the interview.

To request an accommodation for purposes of participating in the hiring process, you may contact us at [email protected].